Term
|
Definition
| Funding document, which represents cash for commitment or obligation, that is issued by SAF/FMB to a major command or field operating agency |
|
|
Term
|
Definition
| Similar to a budget allocation except that it is issued by major commands or field operating agencies to subordinate units.6 |
|
|
Term
| Budget Authority (BA) and Operating Budget Authority (OBA) Documents |
|
Definition
| BA and OBA documents are the official documents that convey obligation and expense authority for a given fiscal year. Limitations and or restrictions are identified on this document. The OBA document authorizes a base to pay for expenses to support the mission; it identifies a specific amount of funds authorized for normal base O&M costs. The total amount is subdivided into Budget Activity (BA) and provides both annual obligation authority and quarterly obligation authority, distributed through the Automated Funds Management (AFM) system. |
|
|
Term
|
Definition
| Budget authorizations represent the approved financial program with which the recipient can plan to accomplish the mission in an orderly manner.7 |
|
|
Term
| Budget Outlays Governing Execution Year (BOGEY) |
|
Definition
| Estimate of what will eventually be in the appropriation bill passed by Congress. |
|
|
Term
| Continuing Resolution Authority (CRA) |
|
Definition
| Fiscal law authority that allows the government to continue operations at a minimum level for a specific amount of time, usually a few days to a few weeks. This is important for SNCOs to know because it usually delays the initial distribution of funds. During CRA, units typically receive funding authority for approximately 80% of the previous year |
|
|
Term
|
Definition
| The organization that gathers and distributes cost data |
|
|
Term
| Cost Center (CC) Managers |
|
Definition
| Regulates the daily use of work hours, supplies, equipment, and services in producing or doing things. Also, continually monitors the relationship between resources used and products produced to allow for informed resource realignments.9 |
|
|
Term
| Defense Acquisition Programs |
|
Definition
| Programs designed to obtain [acquire] new defense platforms to protect our nation and its invested interest |
|
|
Term
| Element of Expense Investment Codes (EEIC) |
|
Definition
| Represents the final breakout in the budget structure. The number varies with the major command (MAJCOM), depending on the number of sub elements required for local management. |
|
|
Term
| Financial Execution Plan (Part I - funded level) |
|
Definition
| A submission level in the financial plan that equals (funded requirements) the planning number provided with the call instructions. |
|
|
Term
| Financial Execution Plan (Part II - unfunded level) |
|
Definition
| A submission level in the financial plan that includes all requirements exceeding (unfunded) the planning number |
|
|
Term
| Financial Execution Plan (FEP) |
|
Definition
| Formally called Financial Plan or Fin Plan, the basic purpose of the FEP submission is to ensure an equitable distribution of the President's Budget (PB) for the next fiscal year (budget year) consistent with accomplishing Air Force program objectives. The FEP is the main vehicle for distributing anticipated funding (both direct and reimbursable) for the upcoming execution year in an equitable manner. It requires all organizational levels to contribute their corporate knowledge and expertise. |
|
|
Term
| Financial Management Board (FMB) |
|
Definition
| The senior advisory committee chaired by the Commander or Deputy Commander and includes group commander level members and the Comptroller (at installations), Directors, and special staffs (at commands). The FMB approves budgets, financial plans, and revisions. The FMB also distributes the annual funding, establishes priorities, and ensures consistency with programs and missions. FMB approval represents the final, approved installation or command budget submitted to higher command and the final distribution of funds received from higher command. The chairperson calls FMB meetings. The FMB retains minutes for review by higher authority.14 |
|
|
Term
| Financial Working Group (FWG) |
|
Definition
| Reviews program and cost factors, compares actual with prior year costs, reviews justifications, periodically evaluates performance against estimates, and submits a recommended financial plan to the FMB. The Comptroller or the financial analysis officer chairs the Financial Working Group (FWG) and designates appropriate resource advisors and other members to comprise the FWG. |
|
|
Term
| Milestones Associated with Budgeting Process |
|
Definition
| Significant events in the budgeting process. (CRA, BER, End-of-Quarter, Close-out, etc.) |
|
|
Term
|
Definition
| A legal binding agreement between the government and another party. The Air Force has entered a contractual obligation; however, no goods or services have yet been received. |
|
|
Term
| Operating Budget Authority Document (OBAD) |
|
Definition
| Authorizes a base to pay for expenses to support the mission, and identifies a specific amount of funds authorized for normal base O&M cost. The total amount subdivided into Budget Activity (BA) and provides both annual obligation authority and quarterly obligation authority, distributed through the Automated Funds Management (AFM) system. |
|
|
Term
| Program Budget Decision (PBD) |
|
Definition
| A decision authorizing changes to a submitted service budget estimate and the Future Years Defense Program. PBDs are developed during the joint Office of Secretary of Defense, Office of Management and Budget, review of the service budget estimate submissions and are signed by the Secretary of Defense or the Deputy Secretary of Defense. These decisions reflect the approved program and funding levels to be included in the defense budget request which is part of the President |
|
|
Term
| Program Objective Memorandum (POM) |
|
Definition
| Biennial memorandum submitted to the Secretary of Defense from each Military Department and Defense agency. It proposes total program requirements for the next six years. It includes rationale for planned changes from the approved Future Years Defense Program baseline within the Fiscal Guidance issued by the Secretary of Defense. |
|
|
Term
|
Definition
| Budget representative for an organization. The resource advisor participates actively in resource management, including the planning, programming, budgeting, acquiring, consuming, storing, and disposing of resources. And, is directly responsible to the RCM |
|
|
Term
|
Definition
| The process of distributing resources (usually funds, but can also be equipment, facilities, and or people) |
|
|
Term
| Responsibility Center Manager (RCM) |
|
Definition
| The RCM normally heads an organization that plans, organizes, directs, and coordinates activities of subordinate organizations and functions. RCMs are the principal level that manages financial resources. The RCM directs work by subordinate functions (usually CCs) that, in turn, use resources to do that work. Also, appoints a resource advisor (usually at the squadron or group organizational level) to oversee technical details of operations relating to resource use.19 |
|
|
Term
| Timelines Associated with Budgeting Process |
|
Definition
| Submission deadlines associated with quarterly and annual budget requirements. |
|
|
Term
| What is Resource Stewardship? |
|
Definition
Refers to careful and responsible management of resources under one's control
Requires ability to determine, analyze, and prioritize timelines for near-term and long-term success
Complicated by personnel issues, budget reduction, space utilization, etc |
|
|
Term
| Resource Allocation Process |
|
Definition
1. Fund Authorization (AF)
2. Fund Allocation (Majcom)
3. Cost Center |
|
|
Term
|
Definition
Money set aside for specific purposes
Covers military personnel pay and allowances, plus many other costs |
|
|
Term
|
Definition
| an endless cycle, divided into four quarters, representing one fiscal year, containing important financial timelines and milestones. |
|
|
Term
|
Definition
Product used by the AF:
• Balances available funding, risks, and requirements
• Ensures funds provided in the President's Budget (PB) are distributed to ensure Air Force program objectives can be accomplished
• Prioritizes key requirements for the upcoming fiscal year |
|
|
Term
| Anti-Deficiency Act (ADA) |
|
Definition
| a law that gives Congress constitutional control over government spending. |
|
|
Term
Appropriation - O&M
Operations and Maintenance |
|
Definition
Where we get the money to accomplish the mission
Recruiting and Training
• Administration and Service Wide Activities
• Civilian Salaries
• Installation Operation and Maintenance
• Environmental Restoration
• Others
• Mobilization |
|
|
Term
| In the budget cycle, SNCOs are most concerned with |
|
Definition
• Budget Execution Review (BER)
• Financial Execution Plan (FEP)
• Hitting budget spending targets |
|
|
Term
| Budget Execution Review (BER) exists to help you through: |
|
Definition
• Unforeseen expenses that pop up and throw the budget off track
• Known expenses which cannot be covered by current year budget |
|
|
Term
| BER review process 2 parts |
|
Definition
1. Validate, prioritize and submit unfunded requirements
2. Review and prioritize (rack and stack) |
|
|
Term
| Budget Execution Review (BER) exists to help you through: |
|
Definition
• Unforeseen expenses that pop up and throw the budget off track
• Known expenses which cannot be covered by current year budget |
|
|
Term
| When is the Financial Execution Plan (FEP) submitted? |
|
Definition
|
|
Term
| When is the Budget Execution Review (BER) submitted? |
|
Definition
|
|
Term
| Financial Execution plan has 4 sections |
|
Definition
1. Mission Critical Requirements
2. Justification (cost and narrative of section 1)
3. Unfunded Requirements
4. Spend Plan |
|
|
Term
| Four Core Competencies (Manpower) |
|
Definition
• Organizational Management
• Program Allocation & Control
• Requirements Determination
• Performance Management |
|
|
Term
| Organizational Change Request (OCR) |
|
Definition
| is the instrument used to activate, inactivate, redesignate, or reorganize organizations. |
|
|
Term
| Unit Manpower Document (UMD) |
|
Definition
| Provides commanders and managers a consolidated document, detailing the organization structure, position number for each authorization and other pertinent data needed for manpower resources |
|
|
Term
|
Definition
| Authorized and funded positions needed to accomplish the assigned workload |
|
|
Term
|
Definition
Authorized but unfunded positions needed to accomplish the assigned workload
funding to highest priority |
|
|
Term
| What do Manpower's core competencies have to do with the CSAF's priorities? |
|
Definition
| Air Force Manpower Standards are used to validate currently required positions and all new emerging mission changes to ensure they support the CSAF priorities before funding is authorized. |
|
|
Term
|
Definition
Authorized but unfunded positions needed to accomplish the assigned workload
funding to highest priority |
|
|
Term
| Authorization Change Request (ACR) |
|
Definition
| a multi-purpose instrument used to propose adjustments to the UMD |
|
|
Term
|
Definition
| Centers on programs that increase efficiency and cost effectiveness |
|
|
Term
|
Definition
| Provides expedited funding for projects/opportunities that provide measurable benefits, real savings, and produce a return on investment (ROI) for the Air Force within 2 to 4 years |
|
|
Term
|
Definition
• The fundamental purpose is to improve the Air Force
• Your project does this through the cost savings from the investment |
|
|
Term
|
Definition
| Besides the cash rewards, service members who submit program suggestions create an opportunity to be recognized by their commanders for demonstrating initiative and creative thinking. |
|
|
Term
| Innovative Development Through Employee Awareness (IDEA) |
|
Definition
• Promotes process improvement and/or resource savings through ideas submitted by military and civilian employees
• Encourages a better way of doing business by fostering employee awareness and participation
130 WORKING DAYS |
|
|
Term
|
Definition
|
|
Term
|
Definition
| distribution by the Office of Management and Budget (OMB) of amounts available for obligation in appropriation or fund accounts of the executive branch. The distribution makes amounts available on the basis of time periods (usually quarterly), programs, activities, projects, objects, or combinations thereof. The apportionment system is intended to achieve an effective and orderly use of funds. The amounts so apportioned limit the obligations that may be incurred |
|
|
Term
|
Definition
| Prohibits from involving the government in a contract or obligation for the payment of money before an appropriation is made unless authorized by law. Prohibits against over obligating or overspending an appropriation. |
|
|
Term
| Anti-Deficiency Act Violations |
|
Definition
| An act that results in exceeding limitations [misuse] of funds authorized and appropriated by Congress in support of contract obligations. |
|
|
Term
|
Definition
| A process to supplement [increase the amount of] authorized funds. |
|
|
Term
|
Definition
| Authorizes agencies to incur fiscal obligations for specific purposes and time periods. This act Authorize existing and new programs, sets funding limits, limits purchases to a specific number of items (e.g. aircraft), and allows the Air Force to draw funds from the US Treasury |
|
|
