Term
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Definition
_____________ play a vital role in managing and operating Air Force activities.
Located in Section 1a. p.1-1 |
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Term
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Definition
_________________ along with staff agency chiefs must implement records management programs in order to comply with AFIs and protect the rights of the government and persons directly affected by AF actions.
Located in Section 1a. p.1-1 |
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Term
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Definition
_________________ are all books, papers, maps, charts, photographs, machine-readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by any agency of the US Government under federal laws.
Located in Section 1a. p.1-1 |
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Term
| AF Director, Communications Operations (HQ USAF/ILC) |
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Definition
_________________ oversees the AF records management program.
Located in Section 1a. p.1-1 |
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Term
| AF Records Officer (AFRO) |
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Definition
_________________ administers the program set and represents the ILC on records management issues and legal requirements.
(how to throw away, when to throw away, what to keep)
Located in Section 1a. p.1-1 |
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Term
| Field Operating Agency (FOA) |
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Definition
_________________ appoints an Agency Records Manager (ARM).
Located in Section 1a. p.1-1 |
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Term
| Command Records Manager (CRM) |
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Definition
_________________ manages the records program within their command or agency and is appointed by the MAJCOM Commander.
Located in Section 1a. p.1-1 |
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Term
| Base Records Manager (BRM)or (RM) |
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Definition
_________________ administers the installation Records Management Program.
Located in Section 1a. p.1-2 |
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Term
| Providing Assistance, Managing Staging Areas, and Training |
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Definition
What are the three duties of the Base Records Manager (RM).
Located in Section 1a. p.1-2 |
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Term
| Functional Area Records Manager (FARM) |
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Definition
_________________ has file supervisory duties in a unit that has several offices and serves as the Point of Contact (POC) for monitors and Records Management program in their functional area.
Located in Section 1a. p.1-2 |
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Term
| Chief of an Office of Record (COR) |
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Definition
_________________ is responsible for physical and legal custody of all records the office creates or receives and appoints the Records Custodian (RC).
Located in Section 1a. p.1-2 |
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Term
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Definition
_________________ maintains, services and disposes of the office records and maintains the file plan and accountability for active and inactive records.
Located in Section 1a. p.1-2 |
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Term
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Definition
How often must the RM and FARM make sure offices of record receive a Staff Assistance Visit (SAV).
Located in Section 1a. p.1-2 |
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Term
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Definition
_________________ are data in a form that can be read and processed by a computer and that satisfies the legal definition of a record.
Located in Section 1a. p.1-3 |
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Term
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Definition
The integrity of Electronic Records must be maintained throughout the _______________ of the record.
Located in Section 1a. p.1-4 |
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Term
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Definition
Your electronic filing system must function jointly with the paper system by _______________ the current office file plan.
Located in Section 1a. p.1-5 |
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Term
| Office of Primary Responsibility (OPR) |
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Definition
_________________, or user of the electronic record, identifies series on electronic records on the file plan.
Located in Section 1a. p.1-6 |
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Term
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Definition
________________ will be created by the Functional Area Record Manager (FARM) and/or Record Custodian (RC) for every office of record.
Located in Section 1a. p.1-6 |
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Term
| Network Control Center personnel (NCC) |
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Definition
The ________________ will assign permissions to unit Client Support Administrators (CSAs), who will create groups and assign personnel to those groups.
Located in Section 1a. p.1-6 |
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Term
| Standard Form 135 (SF 135) |
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Definition
Records professionals will prepare a _______________, for each group of records from the shared drive or move to off-line or disk storage.
Located in Section 1a. p.1-7 |
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Term
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Definition
When filing electronic records, _________________ will NOT be used on items stored in E-file folders.
Located in Section 1a. p.1-7 |
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Term
| DoD Discovery Metadata Specification (DDMS) |
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Definition
_________________ defines discovery metadata elements for resources posted to community and organizational shared spaces.
Located in Section 1a. p.1-8 |
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Term
| Title, Subject, Author, & Comments |
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Definition
What are the four mandatory fields on the DDMS.
Located in Section 1a. p.1-7 |
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Term
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Definition
_________________ was passed by Congress to protect individuals from unwarranted invasion of their personal privacy.
Located in Section 1a. p.1-11 |
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Term
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Definition
For Official Use Only (FOUO) is a _____________ used for government documents that are only to be utilized in an official capacity to conduct government business.
Located in Section 1a. p.1-11 |
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Term
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Definition
PII is information in an information system or online collection that ______________ indentifies an individual.
Located in Section 1a. p.1-12 |
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Term
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Definition
_________________ are essential to the continued or reconstitution of an organization during and after an emergency, including those records essential to protecting the rights and interests of the organization and the individuals directly affected by its activities.
Located in Section 2a. p.2-1 |
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Term
|
Definition
Vital records are stored in the file cabinet under the appropriate _______________.
Located in Section 2a. p.2-1 |
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Term
| Chief of an Office of Record (COR) |
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Definition
The _________________ reviews and signs the Files Maintenance and Disposition Plan to include identification of vital records.
Located in Section 2a. p.2-1 |
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Term
Emergency Operating Records
& Rights and Interest |
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Definition
What are the two categories of vital records?
Located in Section 2a. p.2-1 |
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Term
| Emergency Operating Records |
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Definition
________________ serves the Federal Government if the country is attacked.
Located in Section 2a. p.2-1 |
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Term
| National Archives Records Administration (NARA) |
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Definition
__________________ stores, protects, and maintains rights and interest vital records for agencies desiring more permanent storage of their vital records.
Located in Section 2a. p.2-2 |
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Term
|
Definition
If the work center maintains vital records, then a ____________________ must be developed to ensure these records are protected in the event of a fire, natural disaster, contingency, etc.
Located in Section 2a. p.2-2 |
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Term
| Air Force Records Information Management System (AFRIMS) |
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Definition
_________________ is required by all Air Force Records Managers and provides the tools records managers need to automate some of their record management and staff support duties.
Located in Section 2b. p.2-4 |
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Term
|
Definition
AFRIMS is a _______________ process that begins with the Air Force Records Manager (AFRM).
Located in Section 2b. p.2-5 |
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Term
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Definition
_________________ create user accounts and assign them the role of Base RM.
Located in Section 2b. p.2-5 |
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Term
|
Definition
________________ creates the user account and assigns the role of FARM.
Located in Section 2b. p.2-5 |
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Term
|
Definition
________________ are responisble for preparing and printing their file plan only.
Located in Section 2b. p.2-5 |
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Term
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Definition
A __________________ is a "road map" or "table of contents" of the active files.
Located in Section 2b. p.2-5 |
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Term
| Records Disposition Schedule |
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Definition
______________________ can be used to find a table and rule.
Located in Section 2b. p.2-8 |
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Term
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Definition
____________________ is a comprehensive term that includes destruction, salvage, or donation; transfer to a staging area or records center or transfer fro mone organization to another.
Located in Section 2b. p.2-8 |
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Term
| AFI 33-364, Records Disposition-Procedures and Responsibilities |
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Definition
What AFI governs the records management disposition program.
Located in Section 2b. p.2-8 to 2-9 |
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Term
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Definition
________________ is the term used for separating active records from inactive records.
Located in Section 2b. p.2-10 |
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Term
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Definition
________________ is used as the cut off when dealing with monetary type files.
Located in Section 2b. p.2-10 |
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Term
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Definition
The _________________ will destroy, transfer, or retire eligible records according to the latest cutoff instructions on the AFRIMS disposition control label.
Located in Section 2b. p.2-10 |
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Term
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Definition
Who do you send an email of your file plan to to request approval.
Located in Section 2b. p.2-19 |
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Term
| Functional Area Records Manager (FARM) |
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Definition
After the COR signs the file plan, forward a signed copy to the ____________ for placement in their book.
Located in Section 2b. p.2-19 |
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Term
|
Definition
___________________ is used to control each records series listed on the files plan and is affixed with the disposition control label.
Located in Section 2b. p.2-20 |
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Term
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Definition
___________________ are the records an office uses frequently in current business or until a cutoff period is met.
Located in Section 3a. p.3-1 |
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Term
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Definition
_________________ are the records the office no longer needs or that are in a retention period after the cutoff date and are awaiting final disposition.
Located in Section 3a. p.3-1 |
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Term
|
Definition
_________________ are records that do not have a specific cutoff date.
Located in Section 3a. p.3-1 |
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Term
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Definition
__________________ refers to the length of time records are kept after cutoff but before final disposition.
Located in Section 3a. p.3-2 |
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Term
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Definition
Before filing a document, ensure records are mark to be filed by using the word _________ and your ___________.
Located in Section 3a. p.3-2 |
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Term
|
Definition
Documents can be filed either alphabetically, numerically, or by ________________.
Located in Section 3a. p.3-2 |
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Term
|
Definition
When retrieving documents from your files, refer to the _______________ to find the location of the documents.
Located in Section 3a. p.3-3 |
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Term
|
Definition
What is the name of Form DD 2861 that is used when filing a record that involves more than one records series.
Located in Section 3a. p.3-6 |
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Term
| National Archives and Records Administration (NARA) |
|
Definition
______________________ accepts transfer copies of e-records, related documentation, and indexes at the times specified in the Records Disposition Schedule (RDS).
Located in Section 3a. p.3-7 |
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Term
| Magnetic Tape, Compact Disc-Read Only Memory (CD-ROM), and File Transfer Protocol (FTP) |
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Definition
What are the three types of transfer media that NARA accepts e-records in.
Located in Section 3a. p.3-7 |
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Term
| American Standard Code for Information Interchange (ASCII) |
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Definition
E-records can be transferred to NARA in two different formats that are not dependent on specific hardware or software; one way is written in __________________________________ and the other is Binary-Coded Decimal Interchange Code (EBCDIC) with all extraneous control characters removed.
Located in Section 3a. p.3-7 |
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Term
| SF 258, Agreement to Transfer Records to the National Archives of the US |
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Definition
| What form is used for transferring documents to NARA. |
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Term
| Air Force Records Office (AFRO) |
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Definition
The OPR prepares and sends the SF 258 and AF Form 1341 through the BRM and CRM and then to ______________ for approval and signature prior to transferring files to NARA.
Located in Section 3a. p.3-8 |
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Term
|
Definition
Prepare and place an AF Form 614 known as a _______________________, and put in place of a record or folder removed from the files.
Located in Section 3a. p.3-8 |
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Term
|
Definition
The COR will ensure that the RC reviews the files, at least ______________ cutoff the files, and separate the Active from the Inactive.
Located in Section 3a. p.3-9 |
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Term
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Definition
Ensure proper records cut-off by creating a duplicate folder in the ______________________ directory.
Located in Section 3a. p.3-9 |
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