Term
| What AFI prescribes and explains how to create and manage Air Force publications? |
|
Definition
AFI 33-360
Publications & Forms Management
Found in study guide workbook, page 1-1
E3ABR3DO31 00AA
July 2010
|
|
|
Term
What is considered the vital link between ETS and users within an organization or office?
(ETS = Electronic Transfer System) |
|
Definition
OAR
Organizational Account Representative
Found in study guide workbook, page 1-16
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Who is responsible for executing the publishing function? |
|
Definition
AFDPO
Air Force Departmental Publishing Office
Found in study guide workbook, page 1-3
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Who approves all security classification guidance contained in a publication? |
|
Definition
Approving Official
Found in study guide workbook, page 1-5
E3ABR3DO31 00AA
July 2010
|
|
|
Term
| Who manages an organization's portion of the Air Force's official publications program? |
|
Definition
Publications/Forms Manager
Found in study guide workbook, page 1-3
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What should be done to publications and forms when no longer needed? |
|
Definition
Promptly Rescind them
Found in study guide workbook, page 1-4
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Publications series numbers correspond with what? |
|
Definition
Functional areas
Found in study guide workbook, page 1-5
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Who assigns the publication control number? |
|
Definition
Publications/Forms Manager
Found in study guide workbook, pages 1-3 & 1-6
E3ABR3DO31 00AA
July 2010 |
|
|
Term
What are the two SYSTEMS of publications?
(NOT categories) |
|
Definition
Standard and Special
This was another question that we could not locate in the handout. Per our instructor, the answer is Standard and Special.
"Special publication system" was located in the student workbook on page 1-7.
|
|
|
Term
| What type of publications/forms are Air Force level documents? |
|
Definition
Departmental
Found in study guide workbook, page 1-6
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What type of publications/forms originate at MAJCOM, FOU, DRU, wing, base or unit level and apply to all units under the control of the issuing headquarters? |
|
Definition
Field Publications
Found in study guide workbook, page 1-6
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Who has the authority to issue installation publications? |
|
Definition
Installation Commander
Found in study guide workbook, page 1-7
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is used for a unique publishing requirement involving many publications that affect a narrowly defined audience? |
|
Definition
Special Publication System
Found in study guide workbook, page 1-7
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What are the two categories of Air Force publications that provide a descriptive way to determine if publication use is informational or mandatory? |
|
Definition
Directive and Non-Directive
Found in study guide workbook, page 1-7
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What publications are necessary to meet the requirements of law, safety, security or other areas where common direction and standardization benefit the Air Force? |
|
Definition
Directive
Found in study guide workbook, page 1-7
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| All departmental publications must have an antecedent _______________? |
|
Definition
Air Force Policy
Found in study guide workbook, page 1-7
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What describes and guides the proper use of air and spaces forces in military action? |
|
Definition
Doctrine Documents
Found in study guide workbook, page 1-9
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is used if you want to direct action, ensure compliance or give detailed procedures to standard actions across the Air Force? |
|
Definition
Instructions
Found in study guide workbook, page 1-8
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What are extension of instructions and usually contain examples for performing standard tasks? |
|
Definition
Manuals
Found in study guide workbook, page 1-8
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is used to add material to publications issued by higher headquarters? |
|
Definition
Supplements
Found in study guide workbook, page 1-9
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What publications are informational and suggest guidance that you can modify to fit the circumstances? |
|
Definition
Non-directive
Found in study guide workbook, page 1-9
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Any time a form or a publication is changed, it is announced in what? |
|
Definition
Product Announcements (PA)
Found in study guide workbook, page 1-12
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What must contain the banner statement, "COMPLIANCE WITH THIS PUBLICATION IS MANDATORY" across the title page? |
|
Definition
Directive Publications
Found in study guide workbook, page 1-7
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| ______ implements the policy provided by ______ and establishes the publications/forms guidance procedures? |
|
Definition
SAF/AA implements the policy provided by SAF/XC and establishes the publications/forms guidance procedures?
SAF/AA = Administrative assistance of SAF
SAF/XC = SAF Chief for Warfighting Integration and Chief Information Officer
Study guide workbook, page 1-2
|
|
|
Term
| What is a minimum of organization level or above the OPR and certifies the need for the publication, to include currency of information, applicability to the Air Force? |
|
Definition
Certifying Officials
Found in study guide workbook, page 1-4
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Who is responsible for posting product announcements to the e-publishing website? |
|
Definition
AFDPO
Air Force Departmental Publishing Office
Found in study guide workbook, page 1-12
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| The Office of Primary Responsibility (OPR) initiates a form request on what form? |
|
Definition
AF Form 673
Found in study guide workbook, page 1-4
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Who designates an individual within the office to serve as the Point of Contact for each publication and form? |
|
Definition
OPR
Office of Primary Responsibility
Found in study guide workbook, page 1-4
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Departmental forms are used Air Force wide by more than one __________? |
|
Definition
MAJCOM
*Or FOA
Found in study guide workbook, page 1-6
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Two ways individuals can order publications? (Account types) |
|
Definition
1. Normal User or
2. Organizational Account Representative (OAR)
Found in study guide workbook, page 1-16
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What form is used to identify the individuals within the organizations that are authorized to obtain accountable and classified forms? |
|
Definition
AF Form 1846
Found in study guide workbook, page 1-16
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is the 2nd step to create a user account for ordering publications? |
|
Definition
Mouse over/click the Library Tab
Found in study guide workbook, page 1-16
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is a way to be notified by e-mail anytime there is a change to a publication or a series number? |
|
Definition
Subscription Services
Found in study guide workbook, page 1-19
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| There is no limit to the amount of what that you can have in a pubilcation? |
|
Definition
Administrative Changes (AC)
Found in study guide workbook, page 1-10
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| To order publications/forms you must go through what? |
|
Definition
AF Portal Website
Found in study guide workbook, page 1-17
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is the official mail location on an installation? |
|
Definition
OMC
Official Mail Center
Found in study guide workbook, page 3-1
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is the memo for record type that provides a quick synopsis of the purpose of the correspondence? |
|
Definition
Explanatory
Found in study guide workbook, page 2-17
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Who makes sure publications conform to requirements and standards? |
|
Definition
POC
Point of Contact
Found in study guide workbook, page 1-4
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What part of the publication number corresponds to a functional area? |
|
Definition
Series
Found in study guide workbook, page 1-5
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Who implements policy of the SAF/XC and establishes the publications and forms guidance and procedures? |
|
Definition
SAF/AA
Administrative Assisstant to the Secretary of the Air Force
Found in study guide workbook, page 1-2
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Service that provides electronic updates for physical products used by an office? |
|
Definition
Subscription
Found in study guide workbook, page 1-19
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Base level publication that pertains to all on an Air Force Base? |
|
Definition
Installation Publications
Found in study guide workbook, page 1-7
E3ABR3DO31 00AA
July 2010
|
|
|
Term
| Announcement that comes out bi-weekly to inform users of changes to publications and forms? |
|
Definition
Product Announcement
Found in study guide workbook, page 1-12
E3ABR3DO31 00AA
July 2010
|
|
|
Term
| What are Air Force level publications that pertain to everyone in the Air Force? |
|
Definition
Departmental
Found in study guide workbook, page 1-6
E3ABR3DO31 00AA
July 2010
|
|
|
Term
| Publication category that is informational and suggest guidance that you can modify to fit circumstances? |
|
Definition
Non-directive
Found in study guide workbook, page 1-9
E3ABR3DO31 00AA
July 2010
|
|
|
Term
| Who is responsible for determining the necessary funding requirements for maintaining and updating the e-publishing system? |
|
Definition
AFDPO
Air Force Departmental Publishing Office
Found in study guide workbook, page 1-3
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Who is a Minimum of one organizational level above the OPR and certifies the need for a publications? |
|
Definition
Certifying Official
Found in study guide workbook, page 1-4
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What publication category is necessary to meet the requirements of law, safety, security or other areas? |
|
Definition
Directive
Found in study guide workbook, page 1-7
E3ABR3DO31 00AA
July 2010 |
|
|
Term
What system is used to order physical
products from ETS?
(ETS = Electronic Transfer System) |
|
Definition
WMS
Warehouse Management System
Found in study guide workbook, page 1-17
E3ABR3DO31 00AA
July 2010 |
|
|
Term
What is used to summarize staff work, to request action, or to forward information?
(Also called AF IMT 1768) |
|
Definition
Staff Summary Sheet
Found in study guide workbook, page 2-15
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is the address element on an envelope that is left justified in the middle of the envelope and can contain up to 5 lines? |
|
Definition
Delivery
Found in study guide workbook, page 3-2
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What level of publications are issued by MAJCOM, FOA, DRU, Base or Unit? |
|
Definition
Field Publications
Found in study guide workbook, page 1-6
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is entered in the memorandum for element so each addressee will receive the document in sequence? |
|
Definition
IN TURN
Found in study guide workbook, page 2-5
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What form is used to conduct the 24 month review of publications? |
|
Definition
AF Form 673
Air Force Publication/Form Action Request
Found in study guide workbook, page 1-10
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What website is used to locate a publication? |
|
Definition
www.e-publishing.af.mil
Found in study guide workbook, page 1-15
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What are two types of letterhead? |
|
Definition
Pre-printed or Computer-generated
Found in study guide workbook, page 2-1
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is the title of AFMAN 33-326? |
|
Definition
Preparing Official Communications
Found in study guide workbook, page 2-1
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is the title of AFH 33-337? |
|
Definition
Tongue & Quill
Found in study guide workbook, page 2-1
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is the main source for ordering a publication in today's Air Force? |
|
Definition
User Accounts
Found in study guide workbook, page 1-16
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Abbreviated Organizational Designation (AOD) and Functional Address Symbol (FAS) are examples of what? |
|
Definition
Standard Office Symbols
Found in study guide workbook, page 2-4
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is the objective of the Communications Management Program? |
|
Definition
Create a clear, efficient, and effective document
Found in study guide workbook, page 2-1
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is it called when you are sending the same memorandum to several offices at the same time? |
|
Definition
Multi-address Memorandum
Found in study guide workbook, page 2-4
EEABR3DO31 00AA
July 2010 |
|
|
Term
| What is it called when you are sending the same memorandum to several offices in sequence? |
|
Definition
In-turn memorandum
Found in study guide workbook, page 2-4
E3ABR3DO31 00AA
July 2010 |
|
|
Term
What is the purpose of a
Memorandum for Record? (MFR) |
|
Definition
Used to document discussion or oral agreement
Found in study guide workbook, page 2-16
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What type of Memorandum for Record gives the reader a quick synopsis of the purpose of the correspondence, tells who got involved, and provides additional information not included on the basic memorandum? |
|
Definition
Explanatory MFR
Found in study guide workbook, page 2-17
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What type of memorandum for record is used when there is not enough room on the original memorandum to place an MFR? |
|
Definition
Separate Page MFR
Found in study guide workbook, page 2-17
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What form is used to request concurrence or approval of an Official Communication, but is not used as a record of it? |
|
Definition
Optional Form 41, Routing and Transmittal Slip
Found in study guide workbook, page 2-18
E3ABR3DO31 00AA
July 2010 |
|
|
Term
What is the Staff Summary Sheet (SSS)
used for? |
|
Definition
To summarize staff work, to request action, or forward information
Found in study guide workbook, page 2-15
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is the main official mail location responsible for tracking administrative communications and packages on an installation? |
|
Definition
OMC
Official Mail Center
Found in study guide workbook, page 3-1
E3ABR3DO31 00AA
July 2010 |
|
|
Term
What is the main function of the OMC?
(OMC = Official Mail Center) |
|
Definition
Transfer official administrative communication between offices
Found in study guide workbook, page 3-1
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What are some characteristics of mail bombs? |
|
Definition
- Endorsements such as "private" or "personal"
- Inaccurate addresses, name or title
- Distorted writing or name & address prepared with labels or cut and paste lettering
- Have protruding wires, aluminum foil, oil stains or may give off particular smells
- Have large number of postage stamps
- Feel rigid or apper uneven or lopsided
Found in study guide workbook, page 3-3
|
|
|
Term
| Name some responsibilities of a writer? |
|
Definition
- Ensures clarity and brevity
- Uses AFMAN 33-326, AFH 33-337
- Distributes correspondence on a need-to-know basis
- Uses telephone for routine matters
Found in study guide workbook, page 2-1
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| The first two numbers of a publication refer to the "Series", what is the remaining part of the number called? |
|
Definition
Control Number
Found in study guide workbook, page 1-5
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What are the two ways to make changes to publications? |
|
Definition
Interim Changes or Administrative Changes
- Interim Changes are limited to 5, none of which should change more than 20% of the paragraphs in the publications.
-Administrative Changes are unlimited and do not affect the subject matter content.
Found in study guide workbook, page 1-11
E3ABR3DO31 00AA
July 2010
|
|
|
Term
| Who receives and dispatches administrative communications to action offices within the organization? |
|
Definition
ADO
Activity Distribution Office
Found in study guide workbook, page 3-1/3-2
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Office in a unit, major staff office, headquarters or tenant organization as the exchange point between the Official Mail Center and the action offices within the organizaiton? |
|
Definition
ADO
Activity Distribution Office
Found in study guide workbook, page 3-1/3-2
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Who is responsible for establishing guidance and procedures for creating and processing publications and forms? |
|
Definition
SAF/AAX
AF Policy, Plans and Resources Directorate
Found in study guide workbook, page 1-2
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Which senior leaders approve publications within their functional area, specialty series, or command? |
|
Definition
Approving Oficials
Found in study guide workbook, page 1-5
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| If you resolve your differences and changes are made to the SSS or to any attachments, what must be done? |
|
Definition
Action officer prepares a new SSS and coordinates it as a new package with all offices
Found in study guide workbook, page 2-15
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| Who must provide facilities, equipment, vehicles, resources and services for the Official Mail Center (OMC)? |
|
Definition
Installation Commander
Found in study guide workbook, page 3-1
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is the 1st step to creating a user account? |
|
Definition
Go to the Air Force Portal (Main Content Area)
Found in study guide workbook, page 1-16
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is the 3rd step to creating a user account? |
|
Definition
Select Publications
Found in study guide workbook, page 1-16
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is the 4th step to creating a user account? |
|
Definition
Select Air Force E-Publishing
Account Login Page
Found in study guide workbook, page 1-16
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is the 5th step to creating a user account? |
|
Definition
Select Accounts
Found in study guide workbook, page 1-16
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is the 6th step to creating a user account? |
|
Definition
Select My Personal Information
Found in study guide workbook, page 1-16
E3ABR3DO31 00AA
July 2010 |
|
|
Term
| What is the 7th step to creating a user account? |
|
Definition
Input all required information
Found in study guide workbook, page 1-16
E3ABR3DO31 00AA
July 2010 |
|
|
Term
What are the first 4 steps
to ordering a physical product? |
|
Definition
1. Go to the Air Force Portal
2. Mouse over the library tab
3. Select Publications
4. Select Air Force E-Pubs Account login page
Found in study guide workbook, page 1-17
E3ABR3DO31 00AA
July 2010 |
|
|
