Term
| What are the organizational levels involved in the Procurement Cycle? What is each related to? |
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Definition
| Client (highest in S&D), CC (highest in FI), Plant (production - man fac, warehouse, or dist center - MM and S&D), SL (WM), Purchasing Org(pricing conditions are set here)/ purchasing group (buyer/grp of buyers - cannot be assigned to a purch org) |
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Term
| What are the org levels in Inventory Management? |
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Definition
| Client --> CC --> Plant --> SL |
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Term
| A plant can be _______ or _______ |
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Definition
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Term
| What is a purchasing organization? |
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Definition
| an org level that negotiates condition of purchase with vendors for one or more plants or companies. Legally responsible for completing purchasing contracts. ; internal (typically) or external (subcontracted) |
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Term
| What is a purchasing group? |
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Definition
| the key for a buyer or group of buyers responsible for certain purchasing activities. ; |
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Term
| How can you tell if Purchasing is centralized or decentralized? |
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Definition
| by assigning the purchasing org to CC and plants |
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Term
| What are the three different types of Purchasing Orgs? |
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Definition
| Plant-Specific, Cross-Plant, Cross-CC |
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Term
| Plant-Specific Purchasing Org |
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Definition
| a purch org is responsible for procuring materials only for one plant |
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Term
| Cross-Plant Purchasing Org |
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Definition
| set up for each CC; purch org that procures material and services for all plants belonging to the CC |
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Term
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Definition
| cannot assign to CC!; purchases for mult. plants and CCs |
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Term
| What are the views of the Material Master Record? |
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Definition
| Basic Data, MRP, Stocks in plant/SL, FI, Storage, WM, Purchasing, Sales, Work Schedule, Quality Management, Forecasting, Classification |
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Term
| How many times do you create data in the master record? |
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Definition
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Term
| What is material in the material master record used for? |
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Definition
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Term
| What is Vendor Master Record/what does it contain? |
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Definition
| contains info about a vendor from a Purchasing and FI perspective |
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Term
| What are the three types of Vendor Master Data? |
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Definition
| General Data, CC Data, and Purchasing Org Data |
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Term
| What is in General Data in the Vendor Master? Who is it valid for? |
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Definition
| address, communication, control data, bank information; valid a client level; think of the overlap of GD, CC, and Purch Org Master Data |
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Term
| What is in Company Code Data in the Vendor Master? Who is it valid for? |
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Definition
| Account info, payment transactions, correspondence, withholding tax; valid at the CC level; involves GD |
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Term
| What is in the purchasing org data in the Vendor Master? Who is it valid for? |
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Definition
| purchasing data, partner roles; valid/managed by each individual purchasing org; GD is relevant here |
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Term
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Definition
| contain concise info on a vendor and the material you procure from this vendor; is the overlap of Vendor and Material Master |
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Term
| What is maintained in the Purchasing Info Record? |
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Definition
-current and future prices and conditions (ex: freight and discount)
-delivery data (ex: planned delivery time and tolerances)
- Vendor Data
- texts |
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Term
| What is displayed as defaults when you create a Purchasing Doc? |
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Definition
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Term
| Conditions (in Purchasing) |
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Definition
-used in purchasing orders to determine price
-references PO, Quotes, Outline Agreement, and Info Record |
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Term
| What types of conditions are used in purchasing? |
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Definition
-in a contract apply to all contract release orders created w/reference to this contract
- in a purch info record apply to all PO items that contain the material and vendor in the purch info record
-extended conditions are only included in the PO if it meets certain criteria |
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Term
| Draw out the Procurement Cycle |
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Definition
| Req Det ---> Payment (8 steps) |
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Term
| What are the steps in the Procurement to Pay Process? Integration points? Docs Created? |
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Definition
Req Determination (MM)
Det. Source of Supply
Vendor Selection
Order Processing (MM)
PO Maintaining
G/R (MM & FI)
Inv Verification (FI & MM)
Payments (FI) |
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Term
| What is the three-way match? And what does each one check? |
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Definition
Order Processing/PO = Quantity/Price
G/R = quantity
Invoice Verification = price |
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Term
| Req. Determination: Definition, explain the step, name the lists associated, integration points and docs created. |
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Definition
Defn: Internal docs you use to request your purchasing dept to procure a particular quantity of a material or a service for a particular date.
Created through: MRP or Manually
Turned into a RFQ (request for quotation) or PO
-Names material and how many
-Determines Account assignment
-Integration: MM |
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Term
| What are the Account Assignment Objects? |
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Definition
| (5) Asset, Cost Center, Project, Sales Order, Production Order |
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Term
| Determine Source of Supply: Definition, explain the step, name the lists associated, integration points and docs created. |
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Definition
| Evaluate price, quote, etc |
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Term
| Vendor Selection: Definition, explain the step, name the lists associated, integration points and docs created. |
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Definition
Defn: choose based on best price or most value
-Integration: none |
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Term
| How many purchase reqs can go into 1 PO? How many POs to a purchase req? |
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Definition
| Many; multple PO to 1 purch req |
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Term
| Purchase Order Processing: Definition, explain the step, name the lists associated, integration points and docs created. |
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Definition
Defn: a formal request to a vendor to supply you with goods or services at the conditions stated in the purchase order
-Created w/reference to: purchse req (w or w/o reference), RFQ, or PO
-Give info needed for Inv Verification and G/R
-Creates document and output/establishes price and output
-Determines Item Category
-Integration: MM |
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Term
| What are the Item Categories? And Defns. |
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Definition
-Standard ( ); for materials procured externally
-Consignment (K); vendor makes materials available, entered as "material to be provided" (kept on hand but no liability arises til it's withdrawn from consignment stock - not when put in consignment stores)
-Service (D); as says
-Third-Party (S); order material from vendor and have them deliver good to thrid-party (customer), then sends your company the mat. invoice
-Stock Transfer (U); material transferred from one plant to another
-Subcontracting (L); finished product is ordered from a vendor, and it's components that need to be manufactured are "entered as material to be provided"
(6)
Defn: defines the process used to procure a material or service |
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Term
| Purchase Order Monitoring: Definition, explain the step, name the lists associated, integration points and docs created. |
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Definition
Defn: ensuring all is well with PO; buyer can monitor the processing stats of the PO online at any time
-dunning occurs here
-PO history updated |
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Term
| G/R: Definition, explain the step, name the lists associated, integration points and docs created. |
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Definition
Defn: a goods movement in which the receipt of a goods from both an ext vendor and from production is posted
-can do quality management here
FI Actions:
Inv (or Exp?) is debited, GR/IR credited
CO Actions:
Debit to Internal Order (IO)
-Docs Created: MM, FI, CO, PO History Updated, Transfer Req(in WM)
-Inspection Lot created if Quality Management is active
-Output can be generated
-Integration: MM & FI & CO |
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Term
| Invoice Verification: Definition, explain the step, name the lists associated, integration points and docs created. |
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Definition
Defn: Procurement process is completed with Inv Verification.
-Invoices and credit memo are entered and checked for accuracy of content and price
-creates link between MM and FI or CO
-If variances between PO or GR and IV then the system warns the user and blocks it for payment
FI Actions:
GR/IR debited, Vendor credited -> A/P credited in CO
-Docs Created: Invoice Doc is added to Po History, Material Master (value and MAP) updated, MM, FI
-Verified through PO or GR based
-Integration: FI & MM & CO |
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Term
| Payment: Definition, explain the step, name the lists associated, integration points and docs created. |
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Definition
Defn: select payment method, select items for payment, calc payment amt - using any discounts etc, post payment doc, print
FI Actions:
Vendor debited --> A/P debited, Bank credited
-Can be done: Manually or auto by means of payments program
-Post outgoing payment
-post differences
-Doc Created: FI?
-Integration: FI |
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Term
| Consumable Material (examples) |
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Definition
| materials or goods that are procured SPECIFICALLY for an account assignment object; ex: office supplies-assigned to cost center, computer systems - assigned to an asset |
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Term
| What are the three cases for consumable goods? |
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Definition
- consumable goods w/o master record
- consumable goods w/Material Master Record that is not subject to inv management (on quantity or value basis)
- consumable goods w/Material Master Record that is subject to inv management on quantity, not value basis |
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Term
| Is a material master record necessary for consumable goods? |
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Definition
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Term
| When procuring consumable materials w/no Material Material Record, what is needed? |
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Definition
-Account assignment
- short text (description)
- material group
- order unit |
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Term
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Definition
| Doc number, terms of payment, purchase order date, vendor, currency, etc |
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Term
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Definition
| material number, short text, order quantity, delivery date, PO price |
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Term
| What are messages? What kind of output can they produce? |
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Definition
| POs, PO changes, and order acknowledgements can be issued as message; output can be via printer, EDI, or fax machine; can be customized |
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Term
| Goods movements can be both ____ and ______ |
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Definition
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Term
| What are the movement types? What is its role? |
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Definition
goods receipts, goods issues, stock transfers, and transfer postings
- central role in automatic determination |
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Term
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Definition
(GR) a goods movement in which the receipt of a goods from both an ext vendor and from production is posted
-leads to a increase in warehouse stock |
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Term
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Definition
(GI) a goods movement in which a material WITHDRAWAL, goods issue, material consumption, or goods shipment is posted to a customer
-leads to a decrease in warehouse stock |
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Term
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Definition
| removal of materials from a particular SL and placement into another SL, can take place both w/in the same plant and between two plants |
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Term
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Definition
| doesn't need to be linked to a physical movement; material to material or transfer of consignment are examples |
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Term
| How do you enter goods receipt against production and PO? What movement type? |
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Definition
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Term
| What are the options for if the goods receipt goes into quality inspection? |
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Definition
-If set prior to use, post to inspection stock indicator in Purchasing or Work Scheduling Data in Material Master; stock type = quality inspection is adopted in purchase or PO
- if it's an exceptional case only, enter stock type = Stock in Quality Inspection only in relevant doc (purch or PO); ex: material from new vendor |
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Term
| What is in stock overview? |
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Definition
-can display material stocks for each org level; quantities are totaled for each org unit
-is a static display (can only view current stock situation) |
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Term
| What are the stock types for a G/R? |
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Definition
| unrestricted-use stock, stock in quality inspection, blocked stock |
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Term
| If usability of stock changes, what do you do? |
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Definition
| make a transfer posting between the diff stock types; or physical goods movement (only possible between one plant in this case) |
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Term
| What does a material doc consist of? |
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Definition
| doc header and at least one item |
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Term
| What's in a material doc header? |
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Definition
| posting date and name of the creator |
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Term
| Material and Account Docs are __________ Docs |
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Definition
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Term
| What are types of Invoice Verification? |
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Definition
-Purchase Order(PO)-Based: settle all items, even if partial deliveries
-Goods Receipt(GR)-Based: use the goods receipt a the basis of the invoice entry, invoices for quantities greater than GR cant be posted
**Set this invoice type in PO |
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Term
| What are docs that are created in the system stored in? |
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Definition
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Term
| What selects list displays? |
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Definition
| Selection parameter and scope-of-list parameter |
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Term
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Definition
| determines what docs are analyzed by the report |
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Term
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Definition
| determines which data is displayed for a selected doc; can determine with this if it is outputted with ALV Grid Control or not. |
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Term
| What are the ways of viewing lists? |
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Definition
| SAP List Viewer and ALV Grid Control |
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Term
| What are the key elements of the two list viewers? |
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Definition
-Uniform design of all lists and tables
-Cross App, standard functions w/uniform icons
-simple creation and changing of layouts
-redundancy can be avoided |
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Term
| What is ALV Grid Control? |
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Definition
| used in list displays and other transactions |
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Term
| What are some work lists? |
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Definition
| Del. Do List, Bill Do List, Post Do List |
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Term
| What are some functions of the SAP List Viewer and ALV Grid Control? |
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Definition
| Choose detail, set filter, sort, add values, create subtotals, layout change |
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Term
| What is layout (display variant)? |
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Definition
| way to change the appearance of lists; can hide or add fields, arrange them , etc; can create your own variants |
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Term
| What are the info systems available in LIS? |
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Definition
| SIS (sales), PURCHIS (purchasing), INVCO (inventory controlling), TIS (transportation), SFIS (shop floor), QMIS (qualiy management), PMIS (plant maintenance) |
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Term
| What are info structures and their three basic types of info? |
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Definition
Defn: special stats tables which contain transactional data from teh different applications. Constantly updated and collected by the system
Three types: Characteristics (criteria specified to collect data on a subject), period unit (picking the period - day, wk, mo), key figures (performance measures - qualitative magnitudes) |
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Term
| What is standard analysis reporting? |
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Definition
-established when you determine the object to analyze and make selections
-can use to complete mast record or doc info from various drill-down lists |
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Term
| What are the Function in Standard Analysis Reporting? |
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Definition
ABC Analysis, Classification, Segmenttation, Plan/Act Comp, cum freq curve, time series, correlation
Additional Info: master data, docs, info jum |
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Term
| What is flexible analysis reporting? |
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Definition
| -allows user to determine the way in which data should be combined in an individual report, you define form, and contents via menu |
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Term
| What does flexible analysis enable the user to do? |
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Definition
-combine characteristics and key figures from diff info structures in one list
-use your own formulas to calc new key figures from existing ones, choose btwn variety of layouts |
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