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study guide 5
study guide
95
Computer Science
10th Grade
03/06/2008
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Term
main document
 Definition
The ____ represents the portion of a form letter that is constant from one merged letter to the next.
Term
identify the main document
 Definition
When using Word’s mail merge to create form letters, the first task is to ____.
Term
five
 Definition
Word provides ____ styles of merge letter templates
Term
spreadsheets and presentations
 Definition
Typical installations of Word support all of the following types of main documents except ____.
Term
all of the above
 Definition
Business letters should contain ____.
Term
 ALT
 Definition
If you want to see the current margin settings, display the ruler and then hold down the ____ key while pointing to the margin boundary where the blue meets the white on the ruler.
Term
  A drawing canvas is a graphic that you create using Word.
 Definition
Which of the following is not true about a drawing canvas?
Term
crosshair
 Definition
The mouse pointer displays as a(n) ____ on the drawing canvas while you draw an AutoShape.
Term
rotate handle
 Definition
The green circle in Figure 5-1 is the object’s ____.
Term
adjustment handle
 Definition
The yellow diamond in Figure 5-1 is the object’s ____.
Term
8
 Definition
The default space after a paragraph is ____ points
Term
Create a new empty folder button
 Definition
You can create a new folder during the save process by clicking the ____ in the Save As dialog box
Term
header
 Definition
As shown in Figure 5-2, the first row of the data source is called the ____ record.
Term
name
 Definition
As shown in Figure 5-2, a field ____ uniquely identifies each column in a data source
Term
name
 Definition
In a data source, each field must be identified uniquely with a(n) ____.
Term
table that consists of a series of rows and columns
 Definition
A data source often is shown as a(n) ____.
Term
data field
 Definition
In the data source, a ____ represents a group of similar data
Term
decide which fields it will contain
 Definition
The first step in creating a data source is to ____.
Term
Field names ____.
 Definition
must be unique
Term
may be listed in any order
 Definition
In a data source, fields ____.
Term
field names
 Definition
Because data sources often contain the same fields, Word provides a list of 13 commonly used ____.
Term
Birth Date
 Definition
All of the following are field names supplied by Word EXCEPT ____.
Term
New Entry
 Definition
When you click the ____ button in the New Address List dialog box, Word adds the entered data to the data source and clears the text boxes in the Enter Address information area in preparation for the next data record to be entered.
Term
Access table
 Definition
Word stores a data source as a(n) ____ because it is an efficient method of storing a data source.
Term
 chevrons
 Definition
When a merge field is inserted into the main document, Word surrounds the field name with ____.
Term
Word indicates a null expression with ____.
[image]
Selected Answer:[image]   two quotation marks
Correct Answer:[image]   two quotation marks
Definition
Term
After the use of the dialog box shown in Figure 5-3, the phrase that will appear after the word If is called a(n) ____.
[image]
Selected Answer:[image]   condition
Correct Answer:[image]   condition
Definition
Term
The $105, in Figure 5-3, is ____.
[image]
Selected Answer:[image]   false text
 Definition
Term
  Field
 Definition
____ results are the results that represent the value to display after Word evaluates the instructions of the IF field.
Term
 codes
 Definition
The instructions of the IF field are referred to as field ____.
[image]
Term
ALT+F9
 Definition
To hide field codes on the screen, press the ____ keys
Term
codes
 Definition
When field ____ are turned on for display, chevrons display around merge fields as shown in Figure 5-4.
Term
condition
 Definition
Instead of merging and printing all the records in the data source, it is possible to choose which records will merge, based on a specified ____.
Term
field
 Definition
Records can be merged based on the contents of a specific ____.
Term
View Merged Data
 Definition
The order of data records can be verified without printing them by using the ____ button on the Mailings tab
Term
 Last Record
 Definition
In Figure 5-5, the ____ button can be used to display the values from the final record in the data source.
Term
In Figure 5-5, the ____ text box can be used to display a specific record in the main document.
[image]
Selected Answer:[image]   Go to Record
Correct Answer:[image]   Go to Record
Definition
Term
directory
 Definition
One way to print the contents of the data source is to merge all the data records in the data source into a single document called a(n) ____.
[image]
Term
landscape
 Definition
When the long edge of paper is at the top, Word is printing a document in ____ orientation
Term
portrait
 Definition
When the long edge of paper is at the side, Word is printing a document in ____ orientation
Term
True
 Definition
The basic content of a group of form letters is the same; however, items like name and address are different from one letter to the next.
Term
False
 Definition
Creating form letters requires merging a data document with a form source
Term
 False
 Definition
You can create a new folder only in Windows
Term
False
 Definition
The first step in creating a data source is to enter the data records it will contain
Term
True
 Definition
Field names may include spaces
Term
False
 Definition
The order of fields in the data source affects the order in which they will print in the main document
Term
False
 Definition
The first step in creating a data source is to decide what main document the data will be merged with.
[image]
Term
True
 Definition
If you notice an error in a text box as you enter a new record in the New Address List dialog box, click the text box and then correct the error as you would in the document window.
Term
 False
 Definition
A Microsoft Office Address List is a Microsoft Excel spreadsheet file.
Term
Word, by default, saves a data source in the My Data Sources folder on your hard disk.
[image]
Selected Answer:[image] True
Correct Answer:[image] True
 Definition
Term
 
To link the data source to the main document, the field names must be inserted into the main document.
[image]
Selected Answer:[image] True
Correct Answer:[image] True
 Definition
Term
Merge field characters are located on the keyboard and can be typed directly into a document.
[image]
Selected Answer:[image] False
Correct Answer:[image] False
 Definition
Term
 
To promote a list item in an outline numbered list, you click the Increase Indent button on the Home tab.
[image]
Selected Answer:[image] False
Correct Answer:[image] False
 Definition
Term
One form of the IF field is called an If…Then: If a condition is true, then perform an action.
[image]
Selected Answer:[image] True
Correct Answer:[image] True
 Definition
Term
 
One form of the IF field is called an If…Then…Else: If a condition is true, then perform an action; else perform a different action.
[image]
Selected Answer:[image] True
Correct Answer:[image] True
 Definition
Term
 
An expression in a condition can be a merge field but it cannot be a series of characters.
[image]
Selected Answer:[image] False
Correct Answer:[image] False
 Definition
Term
True
 Definition
An expression in a condition can be a number
Term
False
 Definition
The >= in a condition is the expression
Term
False
 Definition
If the result of an expression in an IF field is true, Word evaluates the false text; otherwise, Word evaluates the true text
Term
False
 Definition
To insert an IF field, click the Insert IF command on the Mail Merge menu.
Term
The same procedure is used to display field codes on the screen, as shown in Figure 5-4, and to print them on a hard copy.
[image]
Selected Answer:[image] False
Correct Answer:[image] False
 Definition
Term
Whether field codes are on or off on the screen has no effect on the merge process.
[image]
Selected Answer:[image] True
Correct Answer:[image] True
 Definition
Term
 
Merged form letters will display field codes instead of data if the field codes are on.
[image]
Selected Answer:[image] True
Correct Answer:[image] True
 Definition
Term
If errors are noticed in form letters, the main document can be edited in the same way any other document is edited.
[image]
Selected Answer:[image] True
Correct Answer:[image] True
 Definition
Term
If form letters are mailed using the U.S. Postal Service’s bulk rate mailing service, the post office requires the form letters to be sorted and grouped alphabetically according to the addressee’s last name.
[image]
Selected Answer:[image] False
Correct Answer:[image] False
 Definition
Term
The Mail Merge task pane displays a template, which is a step by step progression that guides you through the merging process.
[image]
Selected Answer:[image] False
Correct Answer:[image] False
 Definition
Term
 
In the merge process, the main document contains the variable, or changing, values in each form letter.
[image]
Selected Answer:[image] False
Correct Answer:[image] False
 Definition
Term
In the merge process, the main document contains the constant, or unchanging, text, punctuation, spaces, and graphics.
[image]
Selected Answer:[image] True
Correct Answer:[image] True
 Definition
Term
Instead of clicking the New Entry button in the New Address List dialog box, you can press the F4 key at the end of one row to add a new blank record.
[image]
Selected Answer:[image] False
Correct Answer:[image] False
 Definition
Term
In Figure 5-5, the Previous Record button can be used to display the values from the record just before the current one in the data source.
[image]
Selected Answer:[image] True
Correct Answer:[image] True
 Definition
Term
When you design a letterhead, you should use ____ that reflect you or your business.
[image]
Selected Answers:[image]   text
[image]   graphics
[image]   formats
[image]   colors
 
Correct Answers:[image]    text
[image]    graphics
[image]    formats
[image]    colors
 
 Definition
Term
The content of the main document for a form letter should contain ____.
[image]
Selected Answers:[image]   proper grammar
[image]   logically constructed sentences
[image]   flowing paragraphs
 
Correct Answers:[image]    proper grammar
[image]    logically constructed sentences
[image]    flowing paragraphs
 
 Definition
Term
____ is one of Word’s styles of merge letter templates.
[image]
Selected Answers:[image]   Oriel
[image]   Origin
 
Correct Answers:[image]    Oriel
[image]    Origin
 
 Definition
Term
The AddressBlock merge field contains____.
[image]
Selected Answers:[image]   ZIP code
[image]   city
[image]   suffix
 
Correct Answers:[image]    ZIP code
[image]    city
[image]    suffix
 
 Definition
Term
____________________ is the process of combining the contents of a data source with a main document.
[image]
Selected Answer: [image] merging
Correct Answer: [image] Merging
 Definition
Term
A(n) ____________________ is a listing of the contents of the data source.
[image]
Selected Answer: [image] directory
Correct Answer: [image] directory
 Definition
Term
A(n) ____________________ contains instructions for filling in areas of the document.
[image]
Selected Answer: [image] content control
Correct Answer: [image] content control
 Definition
Term
Shown in Figure 5-1, an object’s ____________________ helps you rotate an object.
[image]
Selected Answer: [image] rotate handle
Correct Answer: [image] rotate handle
 Definition
Term
Shown in Figure 5-1, an object’s ____________________ helps you change an object’s shape.
[image]
Selected Answer: [image] adjustment handle
Correct Answer: [image] adjustment handle
 Definition
Term
A(n) ____________________ is a graphic that you create using Word.
[image]
Selected Answer: [image] drawing object
Correct Answer: [image] drawing object
 Definition
Term
The ____________________ is a container that helps you to resize and arrange shapes on the page.
[image]
Selected Answer: [image] drawing canvas
Correct Answer: [image] drawing canvas
 Definition
Term
 
A(n) ____________________ is a rectangular boundary between your shape and the rest of the document.
[image]
Selected Answer: [image] drawing canvas
Correct Answer: [image] drawing canvas
 Definition
Term
Each row in a data source is called a(n) ____________________.
[image]
Selected Answer: [image] record
Correct Answer: [image] record
 Definition
Term
 
In a data source, the ____________________ identifies the name of each column.
[image]
Selected Answer: [image] header record
Correct Answer: [image] header record
 Definition
Term
 
[image]
Figure 5-2



As shown in Figure 5-2, the ____________________ in the data source contain the text that varies from one merged document to the next.
[image]
Selected Answer: [image] data records
Correct Answer: [image] data records
 Definition
Term
 
As shown in Figure 5-2, each column in the data source is called a(n) ____________________.
[image]
Selected Answer: [image] data field
Correct Answer: [image] data field
 Definition
Term
A(n) ____________________ is simply a column in a table.
[image]
Selected Answer: [image] field
Correct Answer: [image] field
 Definition
Term
In the main document, the field names linked to the data source are called ____________________.
[image]
Selected Answer: [image] merge fields
Correct Answer: [image] merge fields
 Definition
Term
AddressBlock merge field
 Definition
The ____________________ contains several fields related to an address, such as name, street address, city, state, and ZIP code.
Term
The ____________________ contains text and fields related to a salutation.
[image]
Selected Answer: [image] Greetingline merge field
Correct Answer: [image] GreetingLine merge field
 Definition
Term
A(n) ____________________ consists of an expression, followed by a comparison operator, followed by a final expression.
[image]
Selected Answer: [image] condition
Correct Answer: [image] condition
 Definition
Term
 
In an IF field, Word evaluates the ____________________ if the condition is true.
[image]
Selected Answer: [image] true text
Correct Answer: [image] true text
 Definition
Term
In an IF field, Word evaluates the ____________________ if the result of a condition is false.
[image]
Selected Answer: [image] false text
Correct Answer: [image] false text
 Definition
Term
You can instruct Word to print ____________________ quality documents to conserve ink or toner.
[image]
Selected Answer: [image] draft
Correct Answer: [image] draft
 Definition
Term
Identify the letter of the choice that best matches the phrase or definition.
[image]
Question Correct MatchSelected Match
Contains the constant text, punctuation, spaces, and graphics for a form letter. [image] D. main document [image] D.  main document
A listing of the contents of the data source. [image] J. directory [image] J.  directory
Contains instructions for filling in areas of a document. [image] I. content control [image] I.  content control
A graphic you create using Word. [image] G. drawing object [image] G.  drawing object
A row in a data source. [image] H. record [image] H.  record
A rectangular boundary between your shape and the rest of the document. [image] F. drawing canvas [image] F.  drawing canvas
The process of combining the contents of a data source with a main document. [image] E. merging [image] E.  merging
Contains the variable values for each form letter. [image] B. data source [image] B.  data source
Document orientation in which paper is shorter on its edge that it is across the top. [image] C. landscape [image] C.  landscape
Document orientation in which paper is shorter at the top than it is on its edge. [image] A. portrait [image] A.  portrait
Definition
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