• Awarness of the venue & how accessible it is for disabilities
• Venue & entity sponsoring event are responsible for compliance w/ accessibility legislation
• Event coordinator repsonible for making sure the site is architecurally compliant & the program is commucations compliant

Americans with Disabilities Act

(ADA)

• equal opportunity for ppl w/ disabilities in public accommodations, employment, transportation, state and local govt. services and telecommunications
• EX: ppl w/ impairments that limit major life activities such as seeing, hearing, walking, speaking, breathin, performing manual tasks, learning, caring for oneself and working 

Convention & Visitors Bureau

(CVB)

• Non-profit orgs who represent certain metro area or destination
• Designed to assist meeting and event planners w/ coordination of event logistics such as site selection & transportation needs
• Promote their cities to planners

• A diagram of a site that includes all features & constraints of the site
• doors, windows, electrical outlets, posts or pillars, buildings, roads, and vegetation
• Computer generated

Request for Proposal

(RFP)

• A request fora  proposal to host the event
• Document submitted to venues by the event coordinator asking about space availability
• Asks for response w/ a price point by a particular date

• Attracting the attention of ppl attending an event or associate a company with a particular event w/o payment beng made for offical sponsorship
• Also known as "parasitic marketing"

• Legal license needed to conduct business at an event
• Planner is responsible for making sure all permits are in place

• Organizing lines of people
• EX: concerts, amusement parks, admission lines 

• Location of an event

• Type of event
• Coordinators often specialize in on or two primary types

• "Event Management Body of Knowledge"
• 5 domains: administration, design, marketing, operations & risk

Event Dimensions

(6)

• The merging of education & entertainment
• Event coordinators find ways to entertain & educate the learner
• EX: interaction w/ presenters, social networking, roundtable discussion

Virtual Event

• Skype, teleconferences, and webinars
• Allowing ppl to participate in training and meetings virtually

• Purpose of event
• Why is it being held?
• What the host wants to accomplish (purpose)

• Size of event
• Space required
• Number of guests

• elements & components desired to meet the goals and objectives of the event

• Anyone w/ a vested interest in the succes of the program
• Ex: client, attendees, service providers, event professional

• Gender, ethnicity, age, location, lifestyle, etc.
• This should be factored into the event plan & analysis

• Detailed document showing daily/hourly the tasks that must be completed

• Many minor changes are made to the original  plan
• EX: Client wants roses added onto centerpieces

• Chronological format required to produce the event experience
• Broad overview of dates

• If client is unable to adequately articulate the event purpose of their needs/wants, it is responsible for the event coordinator to get the information out of the client