Shared Flashcard Set

Details

Resource Management
Edit Code 5
290
Religious Studies
Professional
01/10/2012

Additional Religious Studies Flashcards

 


 

Cards

Term
What does the Air Force use to determine how many chaplains and chaplain assistants are required to perform the workload associated with chapel operations?
Definition
Manpower standards
Term
What are the two types of manpower requirements?
Definition
Funded and unfunded
Term
What listing reflects all positions authorized within a unit and the personnel currently assigned to those positions?
Definition
Unit Personnel Management Roster (UPMR).
Term
What is a personnel resource assigned to and utilized by active duty units when planning for mobility or deployment needs?
Definition
An Individual Mobilization Augmentee (IMA).
Term
What identifies resources by fiscal year, program element, and appropriation to be used to fund the IMA requirement?
Definition
IMA requests.
Term
Who serves as the focal point/liaison for all Category B IMA chaplains and chaplain assistants assigned world-wide?
Definition
HQ AFRC/HC.
Term
As their supervisor what are you responsible for maintaining either electronic or hard copy for each IMA?
Definition
A training folder
Term
What form is utilized when a member is assigned to a unit, but attached to a different unit for training?
Definition
ARPC Form 22, Individual Reserve Unit of Attachment Agreement
Term
When must IMA members have their annual tour orders approved in (AROWS-R) for the fiscal year?
Definition
30 June
Term
What section of the participation folder are fitness test results in?
Definition
Section IV–Readiness Indicators
Term
What is the first thing you will prepare when you get together with the attached IMAs prior to the beginning of the fiscal year?
Definition
A training schedule
Term
What should you take into account while you are preparing the IMA’s training schedule?
Definition
Known exercises and inspections
Term
When must the IMA and active duty supervisor finalize the training plan for and IMA’s duty beginning the following fiscal year?
Definition
15 August
Term
What are the three levels your MPA request must go through to be approved?
Definition
Base level, MAJCOM level, and HQ AFRC/HC level
Term
What is the first thing AFRC checks once the MPA request is approved?
Definition
To make sure the reservist being sent will not exceed the 139 day MPA limits
Term
What are you directed to begin once you’re notified the MPA request is approved?
Definition
Orders
Term
What does the Air Force use to determine how many chaplains and chaplain assistants are required to perform the workload associated with chapel operations?
Definition
Manpower Standards
Term
What listing reflects all funded and unfunded position authorizations?
Definition
Unit Manpower Document (UMD)
Term
What listing reflects all positions authorized within a unit and the personnel currently assigned to those positions?
Definition
Unit Personnel Managment Roster (UPMR)
Term
As an Individual Mobilization Augmentee (IMA) supervisor, what are you responsible for maintaining either electronic or hard copy of?
Definition
Training folder
Term
What section of an Individual Mobilization Augmentee’s (IMA) participation folder contains the fitness test results?
Definition
IV
Term
Prior to the beginning of the fiscal year, what is the first thing you and attached Individual Mobilization Augmentees (IMA) will complete?
Definition
Training schedules
Term
What should you take into account when preparing an Individual Mobilization Augmentee’s (IMA) training schedule?
Definition
Known exercises and inspections
Term
When must the Individual Mobilization Augmentee (IMA) and active duty supervisor finalize the IMA’s training plan for a duty beginning the following fiscal year?
Definition
15 August
Term
What are the three levels a Military Personnel Appropriation (MPA) request must go through in order to be approved?
Definition
Base, Major Command, and HQ AFRC/HC
Term
What are you directed to begin once you’re notified the Military Personnel Appropriation (MPA) request is approved?
Definition
Orders
Term
Performance agreements essential to the effective utilization of what kind of resource personnel?
Definition
Non-paid
Term
For a volunteer, what is used in clarifying what needs to be accomplished and the rules under which they must operate?
Definition
Performance agreements
Term
What kind of volunteers are performance agreements meant to be written for?
Definition
Those in key positions that have more access to chapel facilities and equipment
Term
Who establishes a requirement for a position and determines that it must be filled by a non-paid volunteer?
Definition
Wing chaplain
Term
What happens after a performance agreement is prepared and reviewed?
Definition
Signed by the wing chaplain and the resource person
Term
How often must each performance agreement be reviewed?
Definition
Reviewed annually
Term
Before a non-chaplain worship leader can conduct a chapel worship service, what must they provide?
Definition
Letters of certification from a religious organization recognized by the Armed Forces Chaplains Board
Term
Who ensures a performance agreement is prepared when someone other than a chaplain is authorized to conduct worship?
Definition
Wing chaplain
Term
What will you still need to do when a worship service is conducted by a qualified and capable non-chaplain worship leader?
Definition
Observe
Term
What individuals are required to have background checks and/or investigations?
Definition
They are required for all individuals involved in child care services who have regular contact with children less than 18 years of age
Term
All United States (US) contractors, paid with appropriated or Chapel Tithes and Offerings Funds (CTOF) must complete what kind of background checks?
Definition
A National Agency Check with Inquiry (NACI) and Installation Records Check (IRC).
Term
Name the two distinct categories of volunteers in a chapel program.
Definition
Specified volunteers and all other volunteers
Term
Define a specified volunteer.
Definition
Specified volunteer positions are defined as those volunteers whose contact with youth is extensive, frequent, and over time; to include, but not limited to, one-on-one interaction, extended travel, and/or overnight activities
Term
When may active duty military members and US civilian employees serve as line-of-sight supervisors for contractors and all volunteers?
Definition
When they have completed a favorable IRC and have a favorably completed NACI
Term
When must all contracts and SOWs include a requirement for background investigations?
Definition
If the position requires any contact with children under the age of 18
Term
Where should you refer to when initiating a NACI?
Definition
AFI 31–501, Personnel Security Program Management
Term
What period of time should an IRC cover and what agencies must be consulted?
Definition
The most recent two year period and should include, at a minimum, Security Forces local files check, Drug and Alcohol Program, Family Housing, Medical Treatment Facility for Family Advocacy Program to include mental health records, and any other record checks as appropriate to the extent permitted by law.
Term
What happens if the IRC has derogatory or unfavorable information?
Definition
The wing or installation chaplain, in consultation with senior faith group chaplains, will review the circumstances of the negative IRC and document the decision to dismiss or retain the individual. An IRC with negative findings prevents the individual from working near or with children until the written decision is made on the individual
Term
What happens if the NACI has unfavorable information?
Definition
Any negative NACI will result in immediate termination of contract or volunteering
Term
What should a strong volunteer system consist of?
Definition
Effective recruiting, organizing, training, and recognition
Term
What do you need in order to have an effective volunteer program?
Definition
A great vision and a solid system
Term
What will make the volunteers want to perform better because they will have a stake in the activity or the outcome?
Definition
Empowerment
Term
What should you do for volunteers?
Definition
You should make yourself accessible to the volunteers and let them know you support them
Term
What is it important to do for volunteers in conjunction with assigning levels of responsibility?
Definition
Define tasks
Term
What should you do if a volunteer’s performance is having a negative impact on the chapel program?
Definition
Review a volunteer’s performance
Term
When dealing with government funds, what should volunteers be briefed on?
Definition
The proper procedures of requesting and handling funds
Term
What process steps should you follow to ensure you are advising volunteers properly?
Definition
Observe them performing the tasks and note areas of concern and any outstanding areas
Term
What should you do after you observe the volunteers performing tasks?
Definition
Analyze your notes and make sure you evaluate their overall performance
Term
What is a constant cycle when it comes to volunteers at the chapel and it is a very important element to ensure the needs of everyone involved are met?
Definition
Advising
Term
Performance agreements are essential to the effective utilization of what kind of personnel resources?
Definition
Non-paid volunteers
Term
Performance agreements are normally written for what types of volunteers?
Definition
Those in key positions that have more access to chapel facilites and equipment
Term
Who has to establish a chapel position requirement and determine that it must be filled by a non-paid volunteer?
Definition
Wing chaplain
Term
What must happen after a volunteer’s performance agreement is prepared and reviewed?
Definition
It must be signed by the wing chaplain and the resource person
Term
Who ensures a performance agreement is prepared when someone other than a chaplain is authorized to conduct worship?
Definition
Wing chaplain
Term
What will you still need to do when a worship service is conducted by a qualified and capable non-chaplain worship leader?
Definition
Observe
Term
Background checks and investigations are required for all individuals involved in childcare services with regular contact with children of what age group?
Definition
Less than 18 years of age
Term
As a minimum, the Installation Records Check (IRC) must cover the most recent
Definition
two year period
Term
What should a strong volunteer system consist of?
Definition
Effective recruiting, organizing, training, and recognizing volunteer program
Term
What do you have to have in order to have an effective volunteer program?
Definition
Great vison and a solid volunteer system
Term
What will make the volunteers want to perform better because they will have a stake in the activity or the outcome?
Definition
Empowerment
Term
What should you do after you have empowered the chapel volunteers?
Definition
Make yourself accessible to the volunteers and let them know you support them
Term
To properly advise volunteers on their task performance, what is the first thing you should do?
Definition
Provide feedback on their job performance
Term
What is a constant cycle when it comes to volunteers at the chapel and it is a very important element to ensure the needs of everyone involved are met?
Definition
Advising
Term
For what period of time do funds remain available to pay debts created during a fiscal year?
Definition
The next two fiscal years
Term
What is an obligation?
Definition
Financial transactions entered into by the Air Force that create debts or liabilities for the payment of money
Term
What is an expense?
Definition
A form of obligation representing goods and services that have been received for which funds have been obligated
Term
Budgeting provides a means for coordinating activities toward what common goal?
Definition
Mission accomplishment
Term
What are operating costs?
Definition
The recurring day-to-day costs that keep an organization functioning
Term
When planning financial activities, how do you state fund requirements?
Definition
In support of the assigned mission
Term
How does the Air Force financial process assign responsibility for financial planning?
Definition
By following organizational lines of responsibility from HQ USAF to the lowest fund-using activity
Term
What is your first step when developing a FINPLAN?
Definition
Consider the projected plans and activities of your organization to determine what goods and services will be required
Term
What is the second step when developing a FINPLAN?
Definition
Find out what those goods and services will cost
Term
What is the second step in formulating an appropriated fund budget?
Definition
Determining the cost
Term
How can you find the total amount needed in a year for the musician or auxiliary chaplain services?
Definition
Multiply the estimated number of times the service will be performed by the amount of money paid per service.
Term
What is the primary purpose in preparing the operating budget?
Definition
To tell higher headquarters not only how much money you need to carry out your mission but also what you need it for
Term
What unfunded priority are items that are needed for the mission, but the chapel can only bear without them for a short period of time?
Definition
Priority 2: Mission Essential.
Term
What is the purpose of the narrative justification?
Definition
To portray the mission requirements that the requested funds will support
Term
What is the next step once you identify your fund requirements?
Definition
To provide narrative justification
Term
What is the last step in your narrative justification?
Definition
To include well-written impact statements
Term
What is the source of the bulk of fallout funds?
Definition
Supplemental appropriations; passed by Congress to cover military and civilian pay increases, utility cost increases, and the like which were not projected in the originally approved budget
Term
What system does the Air Force use for standard base level accounting for most appropriated funds?
Definition
The General Accounting Finance System (GAFS).
Term
What system is a 21st century resource management tool providing in-depth, timely data in direct support to military operations?
Definition
The Commander’s Resource Integration System (CRIS).
Term
What is the first step you take when using WAWF?
Definition
Review the receiving report
Term
To ensure prompt presentation of the required data to the payment office, what is your final step in WAWF?
Definition
To digitally sign the information.
Term
What budget exercise is used to determine the status of your current funds and your funding shortfalls?
Definition
The Budget Execution Review (BER)
Term
What does the results of a BER allow each Wing and its MAJCOM to determine?
Definition
The financial health of each wing and its MAJCOM.
Term
What are financial transactions that create debts or liabilities for the payment of money?
Definition
Obligations
Term
What happens after you receive an item for which you had already obligated funds?
Definition
The obligation becomes an expense
Term
Budgeting provides a means for coordinating activities toward what common goal?
Definition
Mission accomplishment
Term
What are the recurring day-to-day costs that keep an organization functioning?
Definition
Operating costs
Term
You state fund requirements in support of what kind of mission?
Definition
Assigned
Term
What step in developing a financial plan (FINPLAN) do you consider the projected plans and activities of your organization to determine what goods and services will be required?
Definition
One
Term
What are you determining in the second step of formulating an appropriated fund budget?
Definition
Cost
Term
To find the total funds needed in a year for the musician or auxiliary chaplain services, what do you multiply the estimated number of times the services will be performed by?
Definition
The amount of money paid per service
Term
When requesting funding, what is the last step in your narrative justification?
Definition
Impact statement
Term
What system does the Air Force use for standard base level accounting for most appropriated funds?
Definition
General Accounting Finance System (GFAS)
Term
What system is a 21st century resource management tool providing in-depth, timely financial data in direct support to military operations?
Definition
Commander’s Resource Integration System (CRIS)
Term
To ensure prompt presentation of the required data to the payment office, what is the final step in Wide Area Work Flow (WAWF)?
Definition
Digitally sign the information
Term
What budget exercise is used to determine the status of your current funds and your funding shortfalls?
Definition
Budget Execution Review (BER)
Term
What allows each Wing and its major command (MAJCOM) to determine its financial health?
Definition
Budget Execution Review (BER)
Term
How often should wing chaplains ensure chaplains, chaplain assistants, government employees, contractors, and volunteers are trained on CTOF processes?
Definition
Annually
Term
At what dollar amount is a purchase required to have approval from the wing chaplain?
Definition
$1,000 or more
Term
What is used by the superintendent/NCOIC, Chapel Operations to conduct monthly assessments of CTOF operations?
Definition
AF Form 4409
Term
Who provides the day-to-day management of the CTOF?
Definition
The account manager
Term
What are the expense accounts directly tied to?
Definition
Your approved budget
Term
For what causes can the wing/installation chaplain approve a one-time donation from the CTOF to support?
Definition
Emergency or humanitarian
Term
Who approves the use of CTOF to pay honoraria or speaking fees for chapel-sponsored events in the dollar range of $1,001–$3000?
Definition
The command chaplain
Term
Within how many days of the deposit must the account manager submit deposit slip to the CCAC?
Definition
Three duty days
Term
What allows the account manager to specify the type of income, the worship service or organization, the time of the service, how much money was deposited, and when the deposit took place?
Definition
The AF Form 4359, Chapel Tithes and Offerings Fund (CTOF) Deposit Reconciliation Report
Term
What must be filled out and approved prior to goods being ordered or service provided?
Definition
A purchase request
Term
What can be very helpful for recurring purchase requests and for project officers that manage multiple programs at the chapel?
Definition
Electronic Fund Transfers (EFT).
Term
Other than the normal required signatures, what signature authorizing purchase request amounts over $1000 does the CCAC specifically look for when they process a purchase request?
Definition
The wing chaplain
Term
By what date must the program plan/budget be submitted to CCAC?
Definition
By 1 September
Term
What does the last set of numbers in the account code structure represent?
Definition
The program you are going to use the funds for
Term
What codes identify what type of income was deposited?
Definition
Income Budget Codes
Term
Where does the denomination’s portion of the budget get approved at before it’s taken to the CFWG for final approval?
Definition
Parish councils
Term
What must you have first in order to have a General Account?
Definition
A percentage of funding from the Protestant/Catholic income
Term
What are the four separate categories that the CTOF income is broken into?
Definition
Regular, Designated, Organizational, and Other
Term
Whose responsibility is it to log all CTOF GPC transactions on AF Form 4358, CTOF Purchase Card Transaction Log?
Definition
The cardholder
Term
By what day of the month must the cardholder forward supporting documents to the CTOF account manager?
Definition
The 25th.
Term
Who is the primary CTOF GPC program liaison with the bank?
Definition
The agency program coordinator.
Term
Who approves CTOF GPC purchases over $3,000?
Definition
The agency program coordinator
Term
Whose responsibilities to the GPC program are to process and make payments for each chapel’s CTOF credit card master account?
Definition
The Chaplain Corps Accounting Center (CCAC).
Term
Who conducts monthly assessments using AF Form 4409, Chapel Tithes and Offerings Fund (CTOF) Self-Assessment Checklist?
Definition
NCOIC, Chapel Operations
Term
What does the NCOIC do after completing the assessment stating it has been completed, month/year of the records assessed, and instructions for corrective actions given to the Account Manager?
Definition
Signs the form
Term
What is the last step in performing the monthly CTOF assessment?
Definition
Files the AF Form 4409 in the CTOF continuity binder
Term
What kind of access does an account manager have when accessing reports from CCAC?
Definition
Read-only
Term
What is the first thing account managers should do when analyzing income statements?
Definition
Makes sure the income reports match exactly what was scanned and sent to the CCAC
Term
What report shows how much money is budgeted, what has been spent, and how much money is still available?
Definition
The Year to Date Budget Variance by Faith Report
Term
How many people must count each offering?
Definition
At least two
Term
When annotating a AF Form 4410, Chapel Tithes and Offerings Fund (CTOF) Offering/Donation certificate, what is the counters’ last step?
Definition
Print and sign their names
Term
What must the counters do to the checks before the offering is sealed?
Definition
Stamp them
Term
What is used by counters to ensure no steps in the offering counting process were forgotten?
Definition
A bullet paper with counting procedures
Term
Who should you check with to determine the dollar amount in which escorts are required when transporting offerings?
Definition
Security Forces
Term
How often does the CFWG meet to review chapel program plans/budgets, funding and execution, and recommends any adjustments as needed?
Definition
Quarterly
Term
Where are the CFWG meeting minutes filed?
Definition
In the CTOF continuity binder
Term
As the NCOIC, what should you have at the CFWG meeting to address any specific concerns?
Definition
Current copies of all fund reports
Term
What is the first thing you should do when receiving fixed assets to ensure they are properly controlled?
Definition
Physically number and/or engrave all CTOF fixed assets
Term
What should you do with the new inventory list once you’ve added the fixed assets to it?
Definition
File it in the CTOF continuity binder
Term
When do you perform the annual inventory of fixed assets to certify all assets are accounted for?
Definition
In September
Term
What do you submit to CCAC annually in October?
Definition
A fixed asset change memo
Term
What form is used by the Superintendent/ Noncommissioned Officer in Charge (NCOIC), Chapel Operations to conduct monthly assessments of Chapel Tithes and Offerings Fund (CTOF) operations?
Definition
AF Form 4409, CTOF NCOIC Self-Assessment Checklist
Term
Who provides the day-to-day management of the Chapel Tithes and Offerings Fund (CTOF)?
Definition
Account manager
Term
What are the chapel expense accounts directly tied to?
Definition
Approved budget
Term
For what causes can the wing/installation chaplain approve a one-time donation from the Chapel Tithes and Offerings Fund (CTOF) to support?
Definition
Humanitarian
Term
Who approves the use of Chapel Tithes and Offerings Fund (CTOF) to pay honoraria or speaking fees for chapel-sponsored events in the dollar range of $1,001–$3000?
Definition
Command chaplain
Term
Within how many days of the deposit, must the Account Manager submit deposit slip to the Chaplain Corps Accounting Center (CCAC)?
Definition
Three duty days
Term
What allows the account manager to specify the type of income, the worship service or organization, the time of the service, how much money was deposited, and when the deposit took place?
Definition
AF Form 4359, CTOF(Chapel Tithes and Offerings Fund) Deposit Reconciliation Report
Term
What can be very helpful for recurring purchase requests and for project officers that manage multiple programs at the chapel?
Definition
Electronic Fund Transfer (EFT)
Term
Other than the wing chaplain’s, what signature authorizing a purchase request over $1,000 does the Chaplain Corps Accounting Center (CCAC) specifically look for when they process the purchase request?
Definition
Account manager
Term
Where does a denomination’s portion of the budget get approved at before going to the Chapel Financial Working Group (CFWG) for final approval?
Definition
Parish councils
Term
What must you have first in order to have a General Account?
Definition
Percentage of funding from the Protestant/Catholic income
Term
What four separate categories are the Chapel Tithes and Offerings Fund (CTOF) income broken into?
Definition
Regular, Designated, Organizational, and Other
Term
By what day of the month must the cardholder forward supporting documents to the Chapel Tithes and Offerings Fund (CTOF) account manager?
Definition
25th
Term
Who approves Chapel Tithes and Offerings Fund (CTOF) Government Purchase Card (GPC) purchases over $3000?
Definition
Agency program coordinator
Term
Who conducts monthly assessments using AF Form 4409, Chapel Tithes and Offerings Fund (CTOF) self-assessment checklist?
Definition
Noncommissioned Officer in Charge (NCOIC), Chapel Operations
Term
What does the Noncommissioned Officer in Charge (NCOIC) do after completing the assessment stating it has been completed, month/year of the records assessed, and instructions for corrective actions given to the account manager?
Definition
Signs the form
Term
What is the last step in performing the monthly Chapel Tithes and Offerings Fund (CTOF) assessment?
Definition
File the AF Form 4409 in the CTOF continuity binder
Term
What is the first thing account managers should do when analyzing income statements?
Definition
Make sure the income reports match exactly what was scanned and sent to the Chaplain Corps Accounting Center (CCAC)
Term
How many people must count each offering?
Definition
At least two
Term
When annotating a AF Form, 4410, Chapel Tithes and Offerings Fund (CTOF) Offering/Donation Certificate, what is the counters’ final step?
Definition
Print and sign their names
Term
What must the counters do to checks before the offering is sealed?
Definition
Stamp them
Term
Who should you check with to determine the dollar amount in which escorts are required when transporting offerings?
Definition
Security forces
Term
How often does the Chapel Financial Working Group (CFWG) meet to review chapel program plans/budgets, funding and execution, and recommend any needed adjustments?
Definition
Quarterly
Term
Where are the Chapel Financial Working Group (CFWG) meeting minutes filed?
Definition
Chapel Tithes and Offerings Fund (CTOF) Continuity Binder
Term
What should you do with a new inventory list once you’ve added the fixed assets to it?
Definition
File in the Chapel Tithes and Offerings Fund (CTOF) continuity binder
Term
When do you perform the annual inventory of fixed assets to certify all assets are accounted for?
Definition
September
Term
What are the two types of funding sources you will work with when dealing with government contracts for the chapel?
Definition
Appropriated funds and non-appropriated funds
Term
The use of what type of funds is mandatory for funding all direct mission requirements?
Definition
Appropriated
Term
The use of what type of funds is authorized for funding indirect mission requirements only?
Definition
CTOF
Term
Additional music directors or musicians for religious services, activity coordinators, and CTOF account managers are all examples of what type of mission contract requirements?
Definition
Indirect.
Term
What must you not include in the SOW?
Definition
Rates of pay
Term
Who has to approve paying for a contract after you have verified funding is available?
Definition
The Chapel Financial Working Group
Term
After the legal office has reviewed and approved the SOW, what can you begin doing?
Definition
Advertisement for the contract
Term
Who does ethics in contracting preserve the integrity of the working relationship between?
Definition
The contractor and the federal employee
Term
What does the business relationship with contractors prohibit the government from providing individual contract personnel?
Definition
Award/Rewards
Term
How can the government acknowledge an individual contractor’s outstanding performance?
Definition
A letter of appreciation
Term
What must you determine about the proposed position in the first step of preparing CTOF contracts?
Definition
Is the position appropriate.
Term
Who must appoint, in writing, a primary and alternate CTOF contracting officer after determination is made that the position is appropriate?
Definition
The wing chaplain
Term
At a minimum, how long must the CTOF contracting officer advertise the position in the local media?
Definition
For at least two weeks
Term
What step is the most crucial prior to obtaining signatures on any CTOF contract and what does it consist of?
Definition
Fifth step and it consists of submitting the contract package to the base legal office for final review of the whole package to ensure procedural and legal sufficiency
Term
A support agreement documents what kind of recurring day-to-day support?
Definition
Peacetime
Term
What kind of agreements are between Air Force and Air Force organizations?
Definition
Intraservice
Term
At a minimum, how often are support agreements reviewed in their entirety?
Definition
Every three years
Term
At a minimum, how many days prior to the required review date will the supplier initiate the review?
Definition
At least 120 days
Term
Who is the single point of contact to represent the functional area in all aspects of support agreement preparation, coordination, and manpower?
Definition
The functional area agreement coordinator (FAAC).
Term
Who is an activity (usually the host) which provides base support to one or more receiving activities?
Definition
A supplier
Term
Who is an activity (usually the tenet) which receives base support from a supplier activity?
Definition
A receiver
Term
What kind of support is each MOA used to document?
Definition
Recurring
Term
Who is responsible at each DOD level for preparing and administering support agreements and related MOAs?
Definition
The Support Agreement Manager (SAM).
Term
The use of what type of funds is authorized for funding indirect mission requirements only?
Definition
Chapel Tithes and Offerings Fund (CTOF)
Term
Additional music directors or musicians for religious services, activity coordinators, and Chapel Tithes and Offerings Fund (CTOF) account managers are all examples of what type of mission contract requirements?
Definition
Indirect
Term
What should not be included in the Statement of Work (SOW)?
Definition
Rate of pay
Term
After the legal office has reviewed and approved the Statement of Work (SOW), what can you begin doing?
Definition
Advertising
Term
Who does ethics in contracting preserve the integrity of the working relationship between?
Definition
Contractors and federal employees
Term
What does the business relationship with contractors prohibit the government from providing individual contract personnel?
Definition
Rewards
Term
Who must appoint, in writing, a primary and alternate Chapel Tithes and Offerings Fund (CTOF) Contracting Officer after determination is made that the position is appropriate?
Definition
Wing Chaplain
Term
At a minimum, how long must the Chapel Tithes and Offerings Fund (CTOF) contracting officer advertise any contract positions in the local media?
Definition
Two weeks
Term
What step is the most crucial prior to obtaining signatures on any Chapel Tithes and Offerings Fund (CTOF) contract?
Definition
Submit it to the base legal office
Term
A support agreement documents what kind of recurring day-to-day support?
Definition
Peacetime
Term
As a minimum, how often are support agreements reviewed in their entirety?
Definition
Every three years
Term
At least how many days prior to the required review date will the supplier initiate the review of a support agreement if no significant changes are envisioned?
Definition
120
Term
Who is the single point of contact to represent the functional area in all aspects of support agreement preparation, coordination, and manpower?
Definition
Functional area agreement coordinator
Term
When should the facility calendar be audited and updated to ensure up-to-date information is available?
Definition
Every fiscal year (FY).
Term
What is the first step a person should take to reserve a chapel facility?
Definition
Filling out a facility request form
Term
What should you do after the request is approved and you enter it into your facility schedule?
Definition
Inform the POC their request is approved
Term
What two types of customers does a chapel have?
Definition
Internal and external
Term
What activities have priority over all other requests?
Definition
Chapel activities
Term
What is the first thing you need to check for when a facility request is turned in for an activity?
Definition
What the facility request is actually for
Term
When it’s time for a customer to use the facility what must they do first before receiving any keys or equipment they will need to use or borrow?
Definition
Sign an AF IMT 1297, Temporary Issue Receipt
Term
How many steps are there in the managers’ internal control process?
Definition
Five
Term
What have you developed when you maintain a written log of the organization’s inventory of assessable units?
Definition
A management control plan
Term
What must you conduct before you can take corrective actions?
Definition
Internal control reviews
Term
What must you prepare once you correct deficiencies in internal controls with corrective action plans?
Definition
Internal control reports
Term
What is the initial step in suspense management called when you receive and initiate taskers?
Definition
Originating.
Term
What is the name of the POC that is assigned and responsible for responding to a tasker?
Definition
An action officer
Term
What part of suspense management process are you doing when you find out what the response status is at different intervals of the process especially when the suspense date is drawing near?
Definition
Tracking
Term
What is the last step in the suspense management process that entails saving the completed copy of the tasker as a permanent record?
Definition
Archiving
Term
What are you doing when in decision making you list all possible solutions?
Definition
Brainstorming
Term
What kind of assessment does the self-inspection program provide the commander with of unit health and complements external inspections?
Definition
Internal
Term
What are locally developed that units use to conduct their self-inspection?
Definition
Checklists.
Term
Who is appointed in writing by the wing chaplain to conduct the self-inspection for the chapel and then reports to the wing self-inspection program monitor?
Definition
The unit compliance monitor.
Term
What is the purpose of an OI?
Definition
It shows how that directive is implemented at your installation
Term
What format do OIs follow?
Definition
The same format as departmental-level publications
Term
What five questions should you answer in the OIs purpose statement?
Definition
Who, what, when, where and why
Term
What are the advantages of using an OI?
Definition
OIs are one of the most effective and economical ways to state policies and procedures that affect an organization. Keeping your local policy in an OI format ensures that the material is reviewed periodically for essentiality, currency, and accuracy. The OI format is extremely easy to change, revise, supplement, or rescind
Term
What happens to an OI when the person who signed it leaves?
Definition
The OIs remain in effect even if the person who signed the OI has moved on
Term
What do you accomplish by having a detailed position description?
Definition
It lets people under your supervision have an accurate idea of what they are responsible for in their day-to-day jobs
Term
For whom at the chapel should you develop position descriptions?
Definition
For all military personnel assigned to the chapel
Term
How should you start your position descriptions?
Definition
By listing the name of the position
Term
What items should you normally include after the position title?
Definition
Besides name of the position, you should include the name and rank of the individual, their supervisor’s name and rank, position number, AFSC, and authorized and assigned grades
Term
What sections should you list in your position description?
Definition
Key Duties, Tasks and Responsibilities, Specific Responsibilities, and an Additional Duties Section
Term
What is the last section of a position description which captures additional tasks or areas of responsibility assigned to an individual?
Definition
The additional duty section
Term
Why is it important to make sure the position description is thorough?
Definition
So each individual understands his or her responsibilities
Term
Why is job rotation important?
Definition
Ensures that your staff experiences all of the areas that go into running a chapel
Term
What is a good tool to use as you begin your coordination process for a visitor?
Definition
Checklist
Term
Why might you need the Social Security Number of a distinguished visitor?
Definition
It is often needed to make lodging arrangements
Term
What is the first place you should contact when you have a DV coming?
Definition
The Protocol Office
Term
Who do you coordinate with if your DV needs access to a U-drive vehicle during their visit?
Definition
Transportation.
Term
Who are the only ones designated to deal with the local community on any matters relating to publicity?
Definition
The Public Affairs Office
Term
What is the Air Force standard about format concerning the development of an itinerary for a visitor?
Definition
There is no Air Force standard about format or even the information that goes into one. You are free to develop your own style
Term
Who does a copy of the itinerary go to?
Definition
To all who are involved in the event including any outside activities scheduled for a visit from your DV.
Term
What command starts a formal awards ceremony at which time all in attendance stand at attention and face the presenter and recipient while a third person reads the citation to accompany the award?
Definition
“Attention to Orders”.
Term
What is your first step in using a public information board that belongs to a particular unit or section?
Definition
To get their approval to place chapel publicity material on their information board
Term
What is the first thing you should place on the public information boards?
Definition
Your RST poster for the squadron
Term
Who should you first contact before you provide any type of publicity information to off-base personnel?
Definition
The Public Affairs office
Term
Who do you contact first if you are interested in using internet resources to publicize you chapel programs?
Definition
A web administrator
Term
What will you need to do once the internet resources for chapel publicity is established?
Definition
Continuously monitor it to ensure accurate and up to date information is publicized at all times
Term
What must you maintain to ensure that literature is available for all who want it, rather than just the ones you see?
Definition
Literature display racks
Term
What do Wings, MAJCOMs, and Air Staff analyze the Chaplain Corps statistical data to track within the Air Force?
Definition
Trends
Term
Who keeps track of their day-to-day operations and annotates information that pertains to the Chaplain Corps statistical reports for a monthly tabulation?
Definition
Chaplains and chaplain assistants
Term
After the base Chaplain Corps statistical report is generated it is reviewed and then sent to what designated point of contact?
Definition
MAJCOM/HC
Term
When it comes to analyzing the Chaplain Corps statistical reports whose needs should the chapel base their programs off of?
Definition
Community
Term
What happens when recognized hazards are eliminated or controlled at an acceptable level?
Definition
We make the work place a safer area
Term
If unsafe and unhealthful working conditions exist, how do we eliminate or control them?
Definition
Through engineering, substitution, isolation, administrative controls, revised procedures, special training, or personal protective equipment (PPE).
Term
What are some factors that could determine the need for PPE?
Definition
Factors include climate, location, and unique mission requirements
Term
List some examples of PPE
Definition
PPE includes respiratory and hearing protective devices, special clothing, and protective devices for the eyes, face, head, and extremities
Term
Who approves all PPE and what requirements does it need to meet?
Definition
All PPE shall be approved by the host base safety office and Bioenvironmental Engineers for the work performed and must be maintained in a sanitary and reliable condition.
Term
What quantities of ammonia and bleach when mixed together provide a safe cleaning mixture?
Definition
Never mix ammonia with bleach as this will produce the toxic gas, chlorine.
Term
When should you wear safety-toe footwear?
Definition
Where there is a reasonable probability of foot or toe injury from impact and compression forces
Term
List three hazards in a sanctuary
Definition
Loose pews, torn or ripped carpeting and wet floor tile
Term
What are some important things to consider when dealing with balconies or choir lofts in the chapel?
Definition
Proper supervision of small children, and that railings are high enough and slats are spaced close enough together to prevent small children from falling through these barriers.
Term
Describe a confined space.
Definition
A confined space has limited openings for entry or exit, is large enough for entering and working, and is not designed for continuous occupancy
Term
As a minimum, how often should the chapel facility calendar be audited and updated to ensure up to date information is available?
Definition
Every fiscal year
Term
What is the first step a person should take in order to reserve a chapel facility?
Definition
Fill out a facility request
Term
What should you do after the request is approved and you enter it into your facility schedule?
Definition
Inform the POC their request is approved
Term
When it’s time for a customer to use the facility, what must they do before receiving any keys or equipment they will need to use or borrow?
Definition
Sign an AF Form 1297, Temporary Issue Receipt
Term
How many steps are there in the managers’ internal control process?
Definition
Five
Term
What have you developed when you maintain a written log of the organization’s inventory of assessable units?
Definition
Management control plan
Term
In the suspense management process, what are you doing when you find out what the response status is at different intervals of the process especially when the suspense date is drawing near?
Definition
Tracking
Term
What is the last step in the suspense management process that entails saving the completed copy of the tasker as a permanent record?
Definition
Archiving
Term
Who is appointed in writing by the wing chaplain to conduct the self-inspection for the chapel and then reports to the wing self-inspection program monitor?
Definition
Unit compliance monitor
Term
Operating instructions (OI) follow the same format as
Definition
departmental-level publications
Term
What is the last section of a position description which captures additional tasks or areas of responsibility assigned to an individual?
Definition
Additional duties
Term
What is the first place you should contact when you have a distinguished visitor (DV) coming?
Definition
Protocol
Term
Who do you coordinate with if your distinguished visitor (DV) needs access to a U-drive vehicle during their visit?
Definition
Transportation
Term
Who are the only ones designated to deal with the local community on any matters relating to publicity?
Definition
Public Affairs
Term
What is said to start a formal awards ceremony at which time all in attendance stand at attention and face the presenter and recipient while a third person reads the citation to accompany the award?
Definition
“Attention to Orders”
Term
Who should you first contact before providing any type of publicity information to off-base personnel?
Definition
Public Affairs
Term
What will you need to do once the internet resources for chapel publicity are established?
Definition
Continuously monitor it
Term
What must you maintain to ensure that chapel literature is available for all who want it, rather than just the ones you see?
Definition
Display racks
Term
After the base Chaplain Corps statistical report is generated, it is reviewed and then sent to what designated point of contact (POC)?
Definition
MAJCOM/HC
Term
When analyzing the Chaplain Corps statistical reports, whose needs should the chapel base their programs off of?
Definition
Community
Term
At what level are recognized hazards eliminated or controlled to make the work place a safer area?
Definition
Acceptable
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