*We only determine HOW to do the activities, we never DO the activities

* How to determined Proc strategies

* Ho to develop Proc Statement of Work

* How to finalized Bid Documents

* How to determine the Source Selection Criteria

* How to collect the Offers

How to sign the contract

* How to control and then close Procurements

* How to manage the Procurements

* How to provide the coordination between us & seller

* How to determine should-cost estimates

* What are the lead time requirements due to the Proj Schedule

* What are Roles & Responsibilities of the team members who are involved in the Proc activities?

* What kind of metrics will be used while selecting the best Seller?

* How we are going to make Payments?

* How are we going to solve a dispute?

* Are there any pre-approved vendors?

* Document where the work to be done by the Seller is explained in detail. As much detail as needed for seller to easily understand the Scope of Work

* Should be easily understandable ,concise, and it should contain every info needed:

- Requirements & constraints, schedule

- Technical drawings & specifications

- Approval criteria for the work to be done

- Communication requirements

- Other Proj Mgmt activities

- Number of staff needed, etc. 

* There can be modifications until the contract is signed

* If the Procurement Statement of Work is well prepared, the number of change requests will be less after signing the contract

FUNCTIONAL - specifies the functions of the end product; ex: the doors of the elevators should be automatic

PERFORMANCE - explains the performance of the end product; the speed of the elevator should be 2m / sec

DESIGN TYPE - deals with the appearance of the end product; ex: inside of the elevators will be as drawn in the drawings

TERMS OF REFERENCE - explain the service the vendor will perform; ex: the cleaners will clean the office two times a day

* Contract itself (to be signed)

* The Procurement Statement of Work

* Pricing forms

* Source selection criteria

* The bid format & guidelines for preparing the response

* Info about what is allowed and what's not

* The importance of the work for the Buyer

* Non-disclosure agreement

Standard contract

* Special provisions (changes in Standard Contract)

* Determined as a result of Source Selection Analysis

* Project constraints are considered

* Criteria are weighted so that the sellers could be scored and ranked

* Information included in the Bid Docs is confidential

* Signed by both buyer and seller before sending Bid Docs

O: Procurement Plan

Make-or-Buy Decisions

Procurement Strategy

Procurement Statement of Work

Source Selection Criteria (Analysis)

Bid Documents

Independent Cost Estimates (Should cost estimate)

Change Requests

Revs: Risk Register

Reqs Documentation

Reqs Traceability Matrix

Milestone List

Stakeholder Register

Lessons Learned

OPAs (Pre-Approved Sellers list)

IN: Proj Charter

Business Case& Benefits Mgmt Plan

Resource Mgmt Plan

Quality Mgmt Plan

Scope Baseline

Milestone List

Reqs Traceability Matrix

Reqs Documentation

Resource Reqs

Project Team Assignments

Risk Register

Stakeholder Register

EEFs (Industry Specific terms / conditions)

OPAs (Pre-Approved Vendor list, templates, lessons)

T&Ts: Expert Judgement

Data Gathering Tech: Market Research
Data Analysis Tech: Make-or-Buy Analysis

Source Selections Analysis

Meetings