Define Project Scope

Management

It's the process required to ensure that the project includes all the work required, and only the work required, to complete the project successfully.

What processes are included in

Project Scope Management?

1. Collections Requirements
2. Define Scope
3. Create WBS
4. Verify Scope
5. Control Scope

Scope can refer to what

within the

project context?

1. Product scope - features and functions that characterize a product, service or result
2. Project scope - the work needs to be accomplished to deliver a product, service or result with specified features/functions

Define Collection

Requirements?

It's the process of defining and documenting stakeholders' needs to meet the project objectives.

What "requirments" become the

foundation of WBS?

Collect

What are the inputs to

Collect Requirements?

• Project charter
• Stakeholder register 

What are the tools/techniques

to

Collect Requirements?

1. Interview - formal/informal; one-on-one
2. Focus groups - trained moderator guides the group
3. Facilitated workshops - focus workshops JAD or QFD
4. Group creativity techniques - brainstorming, Delphi Technique, idea/mind mapping, affinity diagrams
5. Group decision making techniques -
6. Questionnaires and surveys - written set of quesitons designed to quickly gather information
7. Observation - direct way to view individuals in their environment
8. Prototypes

What are the outputs to

Collect Requirements?

• Requirements documentation
• Requirements management plan
• Requirements traceability matrix 

Name the Group Decisions Making Techniques

used as a Tool n Techique to

Collect Information.

1. Unanimity - everyone agrees on single course of action
2. Majority - support from more than 50% of members
3. Plurality - largest block in a group decides even if a majority is not achieved
4. Dictatorship - one individual makes the decision for the group 

JAD

Joint Application Development (or Design) - used in software industry.  Focused on bringing users and the development team together to improve software development process.

QFD

Quality Function Deployment  - facilitated workshop technique that helps determine critical characteristics for new product development; used in MFG.

VOC

Voice of customers - collection of customer needs and then needs are objectively sorted and prioritized and goals are set to achieve them.

Define Delphi Techinque

A selected group of experts answers questionnaires and provides feedback regarding the responses from each round of requirement gathering

Idea/mind mapping

Ideas generated within a brainstorming session are then consolidated into  single map to reflect commonality in understanding, and generate new ideas.

What does a Requirements Documentation

set out to do?

Describes how individual requirements meet the business need for the project.

Name some components

to the

Requirements Documentation

• Business need or opportunity to be seized
• Business and project objectives for traceability
• Functional requirements, describing business processes, information and interaction with the product
• Non-functional requirements; level of service, performance
• Quality requirements
• Acceptance criteria
• Business rules stating the guiding principles of the org.
• Impacts to other organizational areas
• Impacts to other entities inside or outside the performing org.
• Support and training requirements
• Requirements assumptions and constraints 

What does the Requirments Management Plan

do?

Documents how requirements will be analyzed, documented and manged throughout the project.

Name a few of the components

that the Requirements Mangement Plan

can include

• How requirements activities will be planned, tracked and reported.
• Configuration management activities such as how changes to the product, service or result requirements will be initiated, how impacts will be analyzed, how they will be traced, tracked and reported.
• Requirements prioritization process
• Product metrics that will be used
• Traceability structure

Define Requirements Traceabilty Matrix

A table that links requirements to their origin and traces them throughout the project life cycles.   It provides a means to track requirements throughout the project life cycle, helping to ensure that requirements approved in the requirements documentation are delivered at the end of the project

Define Scope

It's the process of developing a detailed description of the project and product which is critical to the project success and builds upon the major deliverables, assumptions, and constraints.

What are the inputs to

Scope?

• Project charter
• Requirements documentation
• Organizational Process Assets 

What are the tools/techniques to

Scope?

1. Expert judgement
2. Product analysis - only used for projects that have products to deliver
3. Alternative identification
4. Facilitated workshops 

What are the outputs to

Scope?

1. Project scope statement
2. Project document updates - stakeholder register, requirments documentation and requirements traceability matrix

What is a Project Scope Statement?

It describes in detail the project deliverables and the work required to create those deliverables.  Also provides a common understanding of the project scope among stakeholders.

What does a detailed project

scope statement include?

What is Create WBS

WBS is the process of subdividing project deliverables and project work into smaller, more manageable components.  It's a deliverable-oriented hierarchical decomposition of the work to be executed by the project team to accomplish the project objectives.

What are the inputs to

Create WBS

• Project scope statement
• Requirements documentation
• Organizational process assets 

What are the Tools n Techniques

to Create WBS?

Decomposition - subdivision of project deliverables into smaller, more manageable components until the work and deliverable are defined to the work package level.

What is a work package?

Planned work contained within the lowest level of WBS component

Decomposition of the total project work

into project work into work packages generally

involves what types of activities?

• Identifying and analyzing the deliverable and related work
• Structuring and organizing the WBS
• Decomposing the upper WBS levels into lower level detailed components
• Developing and assigning identification codes to the WBS components
• Verifying that the degree of decomposition of the work is necessary and sufficient 

WBS structure can be created

in what types of forms?

What are the outputs

to

Create WBS?

• WBS
• WBS dictionary
• Scope baseline
• Project document updates 

What are the components of the scope baseline?

• Project scope statement
• WBS -
• WBS dictionary - detailed description of work and technical documents for each WBS element 

What is WBS dictionary?

What is WBS?

A deliverable-oriented hierarchical decomposition of the work to be executed by the project team, to accomplish the project objectives and create the required deliverables of project work.

Define Verify Scope

Process of formalizing acceptance of the completed project deliverables.

Is Verify Scope the same as Quality Control?

No, Verify Scope primary concern is with the acceptance of the deliverables.  While Quality Control is primarily concerned with correctness of the deliverables and meeting the quality requirements specified for the deliverables.

What are the inputs to

Verfiy Scope?

• Project management plan
• Requirements documentation
• Requirements traceability matrix
• Validate deliverables 

What are the tools n techniques

to

Verify Scope?

What are the outputs to

Verify Scope?

• Accepted deliverables - formally accepted
• Change Requests
• Project Document updates

Define Control Scope

It is the process of monitoring the status of the project and product scope and managing changes to the scope baseline.

What are the inputs to

Control Scope?

• Project management plan
• Work performance information
• Requirements documentation
• Requirements traceability matrix
• Organizational process assets 

What are the Tools n Techniques

to

Control Scope?

Variance analysis - relative to the baseline

What are the outputs to

Control Scope?

• Work performance measurements
• Organizational process assets updates
• Change requests
• Project management plan updates - scope baseline and other baseline updates
• Project document updates