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It is not possible to invite multiple attendees to a meeting by sending a single invitation in Outlook. |
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| show a ScreenTip indicating the person’s online status |
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Placing the mouse pointer over the Person Names Smart Tag will _____. |
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The Record button allows you to insert a voice recording to your message. |
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_________________________ can be simple to do items, daily reminders, assignments with due dates, or business responsibilities. |
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The advantage of displaying a calendar in the _________________________ view, shown in the accompanying figure, is to see how many appointments are scheduled for the Monday through Friday timeframe, eliminating the weekends. |
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To change the calendar displayed in the accompanying figure to Week view, click the _________________________ option button. |
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In the accompanying figure, Outlook’s _________________________ provides the capability of specifying appointment dates and times using phrases such as yesterday and two weeks from today. |
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_____ is a Microsoft service that provides free e-mail accounts to allow you to read your e-mail message from any computer connected to the Internet. |
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The advantage of displaying a calendar in _________________________ is to see how many appointments are scheduled for any given week. |
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You can have _________________________ that will override the global settings. |
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In the accompanying figure, the _____ button allows style modifications to calendar printouts. |
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Printing a calendar in Weekly Style can be accomplished by clicking the _____ button on the Standard toolbar while viewing the calendar in Week view. |
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In the accompanying figure, the calendar will print in the _____ printout which includes the day’s appointments, tasks, and a two-month calendar. |
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When an event is scheduled, its description appears in a small _____ below the day heading. |
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The Month view resembles a standard monthly calendar page and displays a schedule for an entire month. |
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The _____ contains two sets of buttons and two panes: the Date Navigator pane and My Calendars pane. |
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All of the following are possible recurrence patterns in the Appointment Recurrence options dialog box except _____. |
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When an event is scheduled, its description appears in a small _________________________ below the day heading. |
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Daily, weekly, monthly, or yearly recurrence patterns are not possible in the Recurrence pattern options. |
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The default settings of AutoArchive are referred to as _____ settings. |
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_____ is the perfect tool to maintain a personal schedule and help plan meetings. |
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When a recipient receives a task assignment, he or she has the option to accept or decline the task. |
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Calendar allows you to schedule _____ for yourself as well as others. |
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Events display as individual time slots in the appointment area. |
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When a recipient receives a task assignment, it appears in his or her _____. |
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To display the Smart Tag menu, you click the Person Names Smart Tag in the _____ Pane. |
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Many appointments are _____, which means they occur at regular intervals. |
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The start time shown in the accompanying figure is an example of using _________________________, such as next Wednesday and noon, to enter appointment dates and times. |
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If the meeting request is declined, the request is moved to the _____. |
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An appointment can be set as recurring when it first is entered. |
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It is not possible to propose a new time when you receive a meeting request. |
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Outlook allows you to add or delete columns, called _________________________, so you can display only the information that you want to view. |
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The _____ designation in the Appointment window prevents viewing by other users with access to your calendar. |
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Definition
If you accidentally delete a subfolder without first exporting it to an external storage device, the subfolder still can be opened by double-clicking it in the Deleted Items in the Folders List. |
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Definition
Outlook can display calendars in _____ different views. |
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Transferring a subfolder to a USB flash drive is called importing. |
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The default workday time slots are set from _____ in one hour increments. |
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To assign any task to an individual in your contact list, click the _____ button on the Ribbon. |
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Saving your work to an external storage device allows you to take your schedule to another computer. |
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If an appointment needs to be changed to a new time slot, you can _____ it to the new time slot. |
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_____ is real-time communication shown in a pop-up style application that occurs as a typed conversation between two or more participants. |
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When a conversation is complete, the _____ window should be closed to end the conversation. |
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Outlook uses a(n) _________________________ to guide you through the process of saving an entire subfolder. |
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Definition
In Week view, the seven days of the selected week appear in the appointment area. |
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| Create a new recurring appointment |
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| three weeks ago, next week |
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| yesterday, today, tomorrow |
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| Descriptions of Times and Dates |
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Definition
To add details to tasks, such as start dates, status, and priority, double-click a task in the task list to open a Task window. |
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Definition
The _____ button allows you to change the appearance of the message window. |
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A(n) _________________________ is an activity that does not involve other resources or people. |
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_________________________ provides you with a medium on which to record thoughts, ideas, and questions. |
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An event is an activity that lasts _____ or longer. |
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Definition
All or part of a calendar can be printed in a number of different layouts, also called _________________________. |
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Outlook offers up to _____ color categories to choose from to categorize appointments and meetings. |
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A single occurrence in a series of recurring appointments cannot be altered. |
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When you send an appointment to a coworker or classmate, right-click the appointment and click _____ on the shortcut menu. |
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Definition
_____ can be set up either to delete expired items permanently, and/or move old items to a special archive file. |
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Definition
If an appointment is being moved to a month not displayed in the Date Navigator, it can be dragged to that date. |
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Definition
Outlook can save a subfolder on a USB flash drive, adding the extension _________________________. |
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If an activity happens regularly on the same day and time, it is _____. |
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Definition
With the daily appointment organized, the best way to organize the many duties and projects for each day is to use Calendar. |
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Definition
When you receive a meeting request, you can choose any of the following responses except _____. |
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The default view type of the Calendar folder is the _________________________. |
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Examples of events include birthdays, conferences, holidays, and vacations. |
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Definition
If an appointment is being moved to a new date but remaining in the same time slot, the appointment can be dragged to the new date in the Date Navigator. |
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Definition
If a meeting request is declined, the request is moved to the Recycle Bin, and the meeting organizer receives a message indicating that the request was declined. |
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Definition
If you make a mistake while typing and notice the error before clicking outside the time slot or pressing ENTER, use the DELETE key to erase all the characters back to and including the error. |
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Definition
Moving a subfolder back to a computer is called _____. |
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A(n) _________________________ is an appointment to which other resources or people are invited. |
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A possible reason to update a meeting request may be _____. |
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_________________________, which is included with the Windows Vista operating system, allows you to communicate instantly with your online contacts. |
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Definition
Tasks allow for the creation of a(n) _____ list of items that need to be traced through completion. |
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Definition
The Work Week view shows seven days (Sunday through Saturday) in columnar style. |
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Definition
The Calendar – Microsoft Outlook window includes a variety of features to help you work more efficiently. |
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Appointments may be _____ to make them easier to view. |
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Definition
Scheduled events occupy time slots in the appointment area. |
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Definition
You can enter appointments either by typing them directly into the appointment area or you can enter them using the _________________________. |
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| free, busy, or out of the office |
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Definition
The details of an event can be indicated as time that is _____ during the event. |
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A(n) _________________________ is an activity that lasts 24 hours or longer. |
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In the accompanying figure, the margins or paper size can be changed in the _____ dialog box. |
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Outlook’s Calendar is unable to convert words such as yesterday and tomorrow to actual dates. |
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Outlook has a(n) _____ feature that works in conjunction with Windows Messenger or MSN Messenger. |
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Definition
To use Windows Live Messenger with Outlook, the person with whom you want to communicate must be online. |
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Definition
In the accompanying figure, the Print _____ area of the dialog box determines the layout for the calendar. |
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Definition
All appointments, events, meetings, and tasks are saved as a group on your hard disk. |
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Definition
If you decide that you want to move archived items back to their original folders, you can use the Restore wizard to move the items back to the original folder or any folder you specify. |
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Definition
The _____ service is a secure way for you to sign in to multiple Web sites with a single user name and password. |
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Definition
_____ can be deleted from Outlook. |
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Definition
The default settings of AutoArchive are set to archive all folders except the _____ folder. |
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Definition
When entering an appointment into a time slot that is not visible in the current view, you can use the scroll bar to bring the time slot into view. |
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Definition
Appointments can be color coded to make them easier to view. |
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Definition
A printout of a single day of the calendar, called _________________________, shows the day’s appointments, tasks, and a two-month calendar. |
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