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Outlook Chapter 2
theory test questions and answers
100
Computer Science
10th Grade
05/23/2008
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Term
Outlook can save a subfolder on a USB flash drive, adding the extension _________________________.
 Definition
.pst
Term
The Record button allows you to insert a voice recording to your message.
 Definition
false
Term
The Month view resembles a standard monthly calendar page and displays a schedule for an entire month
 Definition
true
Term
If an appointment is being moved to a month not displayed in the Date Navigator, it can be dragged to that date.
 Definition
false
Term
If you decide that you want to move archived items back to their original folders, you can use the Restore wizard to move the items back to the original folder or any folder you specify.
 Definition
false
Term
When a conversation is complete, the _____ window should be closed to end the conversation.
 Definition
Conversation
Term
To display the Smart Tag menu, you click the Person Names Smart Tag in the _____ Pane.
 Definition
reading
Term
Many appointments are _____, which means they occur at regular intervals.
 Definition
reccuring
Term
[image]
Figure 2-1



In the accompanying figure, the Print _____ area of the dialog box determines the layout for the calendar.
[image]
Definition
style
Term
If the meeting request is declined, the request is moved to the _____.
 Definition
deleted items folder
Term
If a meeting request is declined, the request is moved to the Recycle Bin, and the meeting organizer receives a message indicating that the request was declined.
 Definition
false
Term
_________________________ can be simple to do items, daily reminders, assignments with due dates, or business responsibilities.
 Definition
tasks
Term
Outlook offers up to _____ color categories to choose from to categorize appointments and meetings.
 Definition
6
Term
It is not possible to invite multiple attendees to a meeting by sending a single invitation in Outlook.
 Definition
false
Term
Moving a subfolder back to a computer is called _____.
 Definition
importing
Term
Examples of events include birthdays, conferences, holidays, and vacations.
 Definition
true
Term
When an event is scheduled, its description appears in a small _________________________ below the day heading
 Definition
banner
Term
You can have _________________________ that will override the global settings.
 Definition
per-folder settings
Term
_____ is real-time communication shown in a pop-up style application that occurs as a typed conversation between two or more participants.
 Definition
instant messaging
Term
Printing a calendar in Weekly Style can be accomplished by clicking the _____ button on the Standard toolbar while viewing the calendar in Week view.
[image]
Definition
print
Term
Appointments can be color coded to make them easier to view.
 Definition
true
Term
_____ is a Microsoft service that provides free e-mail accounts to allow you to read your e-mail message from any computer connected to the Internet.
 Definition
MSN Hotmail
Term
 
[image]
Figure 2-3



The advantage of displaying a calendar in the _________________________ view, shown in the accompanying figure, is to see how many appointments are scheduled for the Monday through Friday timeframe, eliminating the weekends.
[image]
Definition
Work Week
Term
You can enter appointments either by typing them directly into the appointment area or you can enter them using the _________________________.
 Definition
appointment window
Term
Appointments can be deleted using the INSERT key.
[image]
Definition
false
Term
Events display as individual time slots in the appointment area.
[image]
Definition
false
Term
The _____ designation in the Appointment window prevents viewing by other users with access to your calendar
 Definition
private
Term
If you accidentally delete a subfolder without first exporting it to an external storage device, the subfolder still can be opened by double-clicking it in the Deleted Items in the Folders List.
 Definition
true
Term
The _____ service is a secure way for you to sign in to multiple Web sites with a single user name and password.
 Definition
Windows Live ID
Term
The Work Week view shows seven days (Sunday through Saturday) in columnar style.
[image]
Definition
false
Term
All of the following are possible recurrence patterns in the Appointment Recurrence options dialog box except _____.
 Definition
quarterly
Term
All appointments, events, meetings, and tasks are saved as a group on your hard disk.
 Definition
false
Term
Calendar allows you to schedule _____ for yourself as well as others.
 Definition
all of the above
Term
 
[image]
Figure 2-1



In the accompanying figure, the margins or paper size can be changed in the _____ dialog box.
 Definition
page setup
Term
Scheduled events occupy time slots in the appointment area.
 Definition
false
Term
The _____ button allows you to change the appearance of the message window.
 Definition
change color scheme
Term
An event is an activity that lasts _____ or longer.
 Definition
24 hours
Term
Create a new folder
 Definition
CTRL+SHIFT+E
Term
Create a new recurring appointment
 Definition
 ALT+A, type A
Term
Holidays
 Definition
Cinco de Mayo
Term
View Work week
 Definition
ALT+V, type R
Term
Set Calendar options
 Definition
ALT+T, press O, press C
Term
Times Spelled Out
 Definition
noon,midnight
Term
View Week
 Definition
ALT+V, type W
Term
Dates Spelled Out
 Definition
three weeks ago, next week
Term
Create a new appointment
 Definition
CTRL+N
Term
Descriptions of Times and Dates
 Definition
yesterday, today, tomorrow
Term
 
In Week view, the seven days of the selected week appear in the appointment area.
 Definition
true
Term
The default settings of AutoArchive are referred to as _____ settings
 Definition
global
Term
When a recipient receives a task assignment, he or she has the option to accept or decline the task.
 Definition
true
Term
_________________________ provides you with a medium on which to record thoughts, ideas, and questions.
[image]
Definition
Notes
Term
Saving your work to an external storage device allows you to take your schedule to another computer.
 Definition
True
Term
The default settings of AutoArchive are set to archive all folders except the _____ folder
 Definition
Contacts
Term
Transferring a subfolder to a USB flash drive is called importing.
 Definition
False
Term
_________________________, which is included with the Windows Vista operating system, allows you to communicate instantly with your online contacts.
 Definition
Windows Live Messanger
Term
 
[image]
Figure 2-2



The start time shown in the accompanying figure is an example of using _________________________, such as next Wednesday and noon, to enter appointment dates and times.
 Definition
natural language phrases
Term
All or part of a calendar can be printed in a number of different layouts, also called _________________________.
 Definition
print styles
Term
To assign any task to an individual in your contact list, click the _____ button on the Ribbon.
 Definition
assign task
Term
When you receive a meeting request, you can choose any of the following responses except _____.
 Definition
possible
Term
A single occurrence in a series of recurring appointments cannot be altered.
 Definition
false
Term
The Calendar – Microsoft Outlook window includes a variety of features to help you work more efficiently.
 Definition
true
Term
 
[image]
Figure 2-3



To change the calendar displayed in the accompanying figure to Week view, click the _________________________ option button.
 Definition
show full week
Term
A possible reason to update a meeting request may be _____.
 Definition
all of the above
Term
The default view type of the Calendar folder is the _________________________.
 Definition
Day/Week/Month View
Term
With the daily appointment organized, the best way to organize the many duties and projects for each day is to use Calendar.
 Definition
false
Term
_____ can be deleted from Outlook
 Definition
subfolders
Term
When you send an appointment to a coworker or classmate, right-click the appointment and click _____ on the shortcut menu.
 Definition
forward
Term
Tasks allow for the creation of a(n) _____ list of items that need to be traced through completion.
 Definition
task
Term
If an appointment is being moved to a new date but remaining in the same time slot, the appointment can be dragged to the new date in the Date Navigator.
 Definition
true
Term
A(n) _________________________ is an appointment to which other resources or people are invited.
 Definition
meeting
Term
The default workday time slots are set from _____ in one hour increments.
 Definition
8 am to 5 pm
Term
[image]
[image]
Figure 2-1



In the accompanying figure, the _____ button allows style modifications to calendar printouts.
 Definition
page setup
Term
Daily, weekly, monthly, or yearly recurrence patterns are not possible in the Recurrence pattern options.
 Definition
false
Term
Appointments may be _____ to make them easier to view.
 Definition
categorized
Term
It is not possible to propose a new time when you receive a meeting request.
 Definition
false
Term
If an activity happens regularly on the same day and time, it is _____.
 Definition
reccuring
Term
If you make a mistake while typing and notice the error before clicking outside the time slot or pressing ENTER, use the DELETE key to erase all the characters back to and including the error.
 Definition
false
Term
When entering an appointment into a time slot that is not visible in the current view, you can use the scroll bar to bring the time slot into view.
 Definition
true
Term
The details of an event can be indicated as time that is _____ during the event.
 Definition
free, busy, or out of the office
Term
Outlook allows you to add or delete columns, called _________________________, so you can display only the information that you want to view.
 Definition
fields
Term
Outlook can display calendars in _____ different views.
 Definition
4
Term
When an event is scheduled, its description appears in a small _____ below the day heading.
 Definition
banner
Term
When a recipient receives a task assignment, it appears in his or her _____.
 Definition
inbox
Term
A(n) _________________________ is an activity that lasts 24 hours or longer.
 Definition
event
Term
A(n) _________________________ is an activity that does not involve other resources or people.
 Definition
appointment
Term
The _____ contains two sets of buttons and two panes: the Date Navigator pane and My Calendars pane.
 Definition
navigation pane
Term
 
[image]
Figure 2-1



In the accompanying figure, the calendar will print in the _____ printout which includes the day’s appointments, tasks, and a two-month calendar.
 Definition
daily style
Term
Outlook’s Calendar is unable to convert words such as yesterday and tomorrow to actual dates.
 Definition
false
Term
If an appointment needs to be changed to a new time slot, you can _____ it to the new time slot.
 Definition
drag
Term
A printout of a single day of the calendar, called _________________________, shows the day’s appointments, tasks, and a two-month calendar.
 Definition
daily style
Term
Outlook has a(n) _____ feature that works in conjunction with Windows Messenger or MSN Messenger.
 Definition
instant messaging
Term
An appointment can be set as recurring when it first is entered.
 Definition
true
Term
To add details to tasks, such as start dates, status, and priority, double-click a task in the task list to open a Task window.
 Definition
true
Term
To use Windows Live Messenger with Outlook, the person with whom you want to communicate must be online.
 Definition
true
Term
The advantage of displaying a calendar in _________________________ is to see how many appointments are scheduled for any given week.
 Definition
week view
Term
Placing the mouse pointer over the Person Names Smart Tag will _____.
 Definition
show a ScreenTip indicating the person’s online status
Term
 is the perfect tool to maintain a personal schedule and help plan meetings
 Definition
Outlook
Term
_____ can be set up either to delete expired items permanently, and/or move old items to a special archive file.
 Definition
AutoArchive
Term
 
[image]
Figure 2-2



In the accompanying figure, Outlook’s _________________________ provides the capability of specifying appointment dates and times using phrases such as yesterday and two weeks from today.
[image]
Definition
AutoDate function
Term
Outlook uses a(n) _________________________ to guide you through the process of saving an entire subfolder.
[image]
Definition
import and export wizard
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