• What needs to be procured?
• Quantity (material takeoff)
• When it needs to be ordered and deliverd?
• Have knowledge about the latest developments of new materials/equipment

• is the planning and controlling of all necessary efforts to ensure that the correct quality and quantity of materials and equipment are appropriately specified in a timely manner and are available when needed
• Purchase does not contain job site labour

• Pricing and purchasing materials/equipment
• Tracking and expediting
• Material control at the jobsite
• Purchase or rental of construction equipment

• Comprehensiveness
• Vendor inquiries and evaluations
• Short List Vendors on
• quality
• price
• lead time
• Most contracts have an approved vendor/suppliers list

1. Material Requistion
2. Supplier Search
3. Request for Quotation
4. Supplier Selection
5. Purchase Order (PO)
6. Delivery
7. Payment
8. PO Close Out

• The order
• The approval process
• Fabrication and delivery
• Installation process

• Introduction and overview
• Submissions details
• Detailed technical specification
• Milestones
• Business requirements
• Terms and conditions

• Meeting standards and specifications
• Competitive pricing
• Product quality/quality control methods and practices
• Reliable delivery method
• Adequate distribution/warehousing
• Spare parts availability
• Warranty
• Insurance

• Major purchases of bulk materials
• Materials and equipment to be provided to others
• Equipment to be installed by general contractor's own forces

• Quantities or number required
• Item descriptions (this ranges from a catalog No. to complex set of drawings)
• Special instructions (shipping and invoicing. etc.)
• Signature of agents
• Short forms and different methods are used
• PO is a contract
• It typically consists mostly of standard conditions
• There are few supplementary conditions for the item to purchsed, its cost, and the deside quantity

• Items specifications
• Delivery clauses
• delivery date
• delivery methods
• point of delivery
• Use of liquidated damage for late delivery
• expected cost of problems and consequences
• Price
• Payment terms and methods

• bill of landng: is a transfer of ownership of the purchased items
• invoices: is a billing document that states the billed price of shipped material. Of importance is the basis of price quotations and responsibilty of shipment
• Who arranges and pays for transportation cost or any other associated cost?
• Who assumes risks in transportation
• Who arranges and pays for import and export licenses, taxes and duties?

• Items requiring fabrication require submittal of:
• Shop Drawings
• Reinforcing steel
• Pre-cast concrete
• Product Data
• Concrete Mix Design
• Fire Rating Tests
• Samples
• Flooring
• Wall covering
• Paint
• Submission by supplier (or subcontractor) to contractor
• Review of submittal by contractor
• Review by the architect (owner)
• Return of submittal to supplier (or subcontractor)
• Possible outcomes
• Approval
• Approved with noted corrections-resubmission not required
• Approved with noted corrections-resubmission required
• Not approved-must resubmit

• PO number
• Link to cost control system
• coordination of delivery slips, po and invoices
• indication of who made the purchase and for which project

• Cost
• Quality
• Delivery
• Schedule

Tracking, confirming, and accelerating of delivery of purchsed item, which include:

Contacting supplier for 

• updates on the delivery schedule
• potential issues
• reasses the schedule based on issues

Effective communications is the key success factor

It is a process of detailing

Who will be involved in the expediting process

When s/he will be involved

How s/he will be involved

Make sure this is relayed to the supplier

Timely deliver and Quality

Poor materials management can result in large and avoidable costs during construction.

• If materials are purchased and delivered early
• Capital may be tied up and interest charges incurred on the excess inventory of materials
• Materials may deteriorate during storage or be stolen or wasted unless special care is taken
• It may interrupt work schedule
• Create congestion
• If materials are delivered late
• Delays and extra expenses may be incurred if materials required for particular activities are not available

• Inspector is responsible to inspect all materials deliverd to site before usage
• In certain cases, before delivery
• Inspector has the right to reject materials that dont meet specified standards
• Faulty material should be clearly marked upon rejection
• Faulty material should be immediately placed in a separate area and removed from jobsite
• A written notice of non-compliance should be provided, documented and recorded

• Communicat the sequence of construction and delivery times with fabricator
• Ensure timely production of shop drawings and fabrications
• Assign organized subareas for the delivery of each major material
• avoid mixing
• Sort the material upon its delivery to the site
• Allow sufficient space for organizing and storage of waster materials
• Assign a proper area for storage:
• compact and solid surface
• adequate access to storage for delivery and removal
• proper size
• Assign skids or pallets to avoid moisture
• Protect material, if required e.g. weather sensitive

Making sure materials are available when needed.

Different options 

Site Storage or

Deliver as needed

• Material movement on the jobsite (e.g. horizontally, vertically)
• Lifting equipment (forklifts and cranes)

Efficient material handling impacts the construction productivity

• Deliver material to its location with delivery crew if possible
• Handles material more efficiently and more quickly
• Deliver material as close as possible to installation location
• If possible deliver from the truck to installation location
• Structural steel
• Large equipment
• Move material with the least expensive labour possible
• Try to pre-plan to avoid moving materials more than once. Be aware of:
• Work schedule
• Delivery schedule
• Plan for equipment needs for moving materials prior to delivery
• Permanent
• Temporary
• Make sure about the equipment availability
• Select best equipment for moving the material
• Cost 
• Availability
• Capacity
• Safety
• Access to and within the jobsite
• Make necessary arrangements for placing material or equipment in the installation location
• Constraints in using conventional routes due to large size