1. How many commands does Word have for formatting a document’s background?

a) one

b) two

c) three

d) four

Ans: c

Difficulty: Easy

Section Ref: Formatting a Document’s Background

Explanation: The commands to format a document’s background are, inserting a watermark, add a page color, and insert a page border.

2. To avoid conflict with text on a page, it is important to use what type of background?

a) no color

b) light colored

c) shaded

d) light text

Ans: b

Difficulty: Medium

Section Ref: Formatting a Document’s Background

Explanation: If you are keeping the default text color in a document, it is best to choose a light colored background. When inserting a dark background, the text color should be changed to a lighter color and vice versa 

3. What is a graphic or text that appears printed lightly behind the text of a document called?

a) seal

b) background

c) gradient

d) watermark

Ans: d

Difficulty: Easy

Section Ref: Formatting a Document’s Background

Explanation: A watermark can be a graphic or text and appears transparent behind text 

4. Besides the Watermark and More Watermark options, what other options are displayed when you click the Watermark button?

a) Remove Watermark

b) Delete Watermark

c) Custom Watermark

d) a & c

Ans: d

Difficulty: Medium

Section Ref: Formatting a Document’s Background

Explanation: The Watermark menu produces additional options to Remove Watermarks and Custom Watermarks.  The Save to Watermark Gallery is shaded in gray and not available. 

5. To frame a page, which of the following would you add to a document?

a) outline

b) fence

c) border

d) wall

Ans: c

Difficulty: Easy

Section Ref: Formatting a Document’s Background

Explanation: A border can be inserted around the document and can be inserted in the Page Border tab in the Border and Shading dialog box. The border can be set to a specific style, color and width.

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6. Which tab of the Borders and Shading dialog box contains formatting options for framing a page?

a) Page Border

b) Page Outline

c) Lines

d) Frames 

Ans: a

Difficulty: Medium

Section Ref: Formatting a Document’s Background

Explanation: The Page Border tab contains options for formatting the border.

Ans: c

Difficulty: Medium

Section Ref: Creating and Modifying Headers and Footers

Explanation: Inserting page numbers in a long document, keeps it in order when printed.

8. When adding page numbers to a document, clicking what button allows you to choose the type of numbering you want?

a) Format Numbers

b) Format Page Numbers

c) Format

d) none of the above

Ans: b

Difficulty: Medium

Section Ref: Creating and Modifying Headers and Footers

Explanation: When selecting the Format Page Number button, the Page Number Format dialog box opens and list an option to change the numbering format.

9. What is the name of the text located at the top of a page?

a) title

b) opener

c) cap

d) header

Ans: d

Difficulty: Easy

Section Ref: Inserting Headers and Footers

Explanation: Headers appear at the top of the page in a document. 

10. Which of the following defines a building block?

a) reusable pieces of content

b) reusable pieces of content and other document parts

c) reusable formatting

d) none of the above

Explanation: Building blocks contain built-in reusable content such as text, graphics and objects.

Ans: b

Difficulty: Medium

Section Ref: Using Quick Parts in a Document

Explanation: Building blocks are reusable content such as text, graphics, and objects.

11. Building blocks are organized in which of the following?

a) menus

b) boxes

c) galleries

d) none of the above

Ans: c

Difficulty: Medium

Section Ref: Using Quick Parts in a Document

Explanation: Building blocks are organized by galleries and sorted by their function.

12. What is a placeholder that tells Word to insert changeable data into a document called?

a) block

b) cell

c) text holder

d) field

Ans: d

Difficulty: Easy

Section Ref: Using Quick Parts in a Document

Explanation: A placeholder is a temporary location where users would enter data.

13. In a Word document, what appears between curly brackets ({ })?

a) cells

b) field code

c) building blocks

d) text code

Ans: b

Difficulty: Medium

Section Ref: Using Quick Parts in a Document

Explanation: Field codes can be easily identified by its curly brackets { }.

14. You can add a picture as a page background.

Ans: True

Difficulty: Medium

Section Ref: Formatting a Document’s Background

Explanation: The Printed Watermark dialog box provides an option to select a picture as a page background.

15. A seal is a graphic or text printed lightly behind the text of a document.

Ans: False

Difficulty: Medium

Section Ref: Formatting a Document’s Background

Explanation: A watermark is graphic or text printed behind text in a document. For example: a company’s seal can be inserted a picture watermark.

16. You can remove a watermark from a page by selecting the Delete Watermark command.

Ans: False

Difficulty: Medium

Section Ref: Formatting a Document’s Background

Explanation: The correction answer is Remove Watermark 

17. Adding a line or border around a document adds a graphic element.

Ans: True

Difficulty: Medium

Section Ref: Formatting a Document’s Background

Explanation: Elements can be added to a Word document for enhancement.

18. By clicking the Page Borders button, the Borders and Shading dialog box will appear.

Ans: True

Difficulty: Medium

Section Ref: Formatting a Document’s Background

Explanation: The Borders and Shading dialog box can be opened in the Page Background group of the Page Layout tab.

Ans: False

Difficulty: Medium

Section Ref: Formatting a Document’s Background

Explanation: In the Borders and Shading dialog box, the Apply to button provides an option to apply to This section – First page only. 

Ans: True

Difficulty: Hard

Section Ref: Creating and Modifying Headers or Footers

Explanation: Page number normally appear at the top, bottom, or margin of a page.

21. When you choose to insert a header, Header & Footer tools are displayed in the Design tab’s ribbon.

Ans: True

Difficulty: Medium

Section Ref: Creating and Modifying Headers or Footers

Explanation: When inserting a Header or Footer, the Header and Footer Tools opens with the Design tab active. 

22 You can save time by using a building block for repetitive formatting in Word.

Ans: True

Difficulty: Medium

Section Ref: Using Quick Parts in a Document

Explanation: Building blocks are preformatted and reusable.

23. Headers and footers are a type of building block.

Ans: True

Difficulty: Hard

Section Ref: Using Quick Parts in a Document

Explanation: The Building Block gallery also contains headers and footers.

24. Field codes appear between parentheses in Word documents.

Ans: False

Difficulty: Hard

Section Ref: Using Quick in a Document

Explanation: Field codes appear between curly brackets { } when displayed.

25. Pressing Ctrl + F9 will display field codes.

Ans: False

Difficulty: Hard

Section Ref: Using Quick Parts in a Document

Explanation: To display field codes, press Alt + F9. 

Ans: custom

Difficulty: Medium

Section Ref: Formatting a Document’s Background

Explanation: When choosing the More Color commands, the user can select the Custom tab to customize color for the document page.

27. A watermark is a graphic or __________ printed lightly behind the text of a document.

Ans: text

Difficulty: Hard

Section Ref: Formatting a Document’s Background

Explanation: Watermarks can consist of graphic or text. 

28. To delete a Watermark from a page, choose the __________ Watermark command.

Ans: Remove

Difficulty: Medium

Section Ref: Formatting a Document’s Background

Explanation: The Remove Watermark command will delete the watermark from the current document. 

Ans: graphic

Difficulty: Hard

Section Ref: Formatting a Document’s Background

Explanation: Enhancing the document page can be completed by adding elements such as a line or border.

30. To emphasize text, you may choose to add a(n) __________ around the text.

Ans: border

Difficulty: Medium

Section Ref: Formatting a Document’s Background

Explanation: Borders can be inserted around selected text or paragraphs. 

31. The Page Borders tab has options for setting style, color, width, and __________, if any.

Ans: art

Difficulty: Hard

Section Ref: Formatting a Document’s Background

Explanation: Selecting any setting from the Page Border tab can add to the document’s appearance. 

32. A(n) __________ includes text, such as a page number, at the bottom of the page

Ans: footer

Difficulty: Medium

Section Ref: Creating or Modifying Headers and Footers

Explanation: Footers appear at the bottom of the page. 

33. Some built-in headers and footers contain __________ controls.

Ans: content

Difficulty: Hard

Section Ref: Creating and Modifying Headers and Footers

Explanation: Content controls are individual programs lets the user to add information in a document.

Ans: double-click

Difficulty: Medium

Section Ref: Creating and Modifying Headers and Footers

Explanation: Double-clicking allows the user to begin keying information in the content control and will activate the Header & Footer Tools 

Ans: galleries

Difficulty: Medium

Section Ref: Using Quick Parts in a Document

Explanation: Building blocks are stored in galleries. 

Ans: category

Difficulty: Hard

Section Ref: Using Quick Parts ina Document

Explanation: The Building Block Organizer sorts by name, gallery, caregory, or template. 

Ans: placeholder

Difficulty: Medium

Section Ref: Using Quick Parts ina Document

Explanation: A field is a placeholder where Word inserts content in a document. 

Ans: fields

Difficulty: Hard

Section Ref: Using Quick Parts ina Document

Explanation: Fields are automatically updated when the document is opened, i.e., date.

39. You can change a page’s background color using the __________ menu from the Page Background group.

Ans: Page Color

Difficulty: Medium

Section Ref: Formatting a Document’s Background

Explanation: The Page Color background will affect all pages.

Ans: Custom Watermark

Difficulty: Hard

Section Ref: Formatting a Document’s Background

Explanation: Choosing the Custom Watermark command will open the Printed Watermark dialog box with an option to customize.

Ans: Page Layout

Difficulty: Easy

Section Ref: Formatting a Document’s Background

Explanation: The Page Layout tab contains the Page Background group.

42. The Page Number button is found in the __________ group of the Insert tab.

Ans: Header and Footer

Difficulty: Medium

Section Ref: Creating and Modifying Headers and Footers

Explanation: The Header & Footer group is located in the Insert tab. 

43. You can use the __________ command to choose the type of numbering to add to a page, as well as the number you want to start with.

Ans: Format Page Numbers

Difficulty: Hard

Section Ref: Inserting Headers and Footers

Explanation: In the Page Number Format dialog box, it provides options for the type of numbering format and an option to continue from the previous section or start with a specific page number.

Ans: field codes

Difficulty: Hard

Section Ref: Using Quick Parts in Document

Explanation: Both terms are interchangeable. 

Ans: Press Alt + F9.

Difficulty: Hard

Section Ref: Using Quick Parts in a Document

Explanation: Using the keyboard shortcut allows user to work more efficiently.

46. Name the three commands that Word provides for formatting a page’s background.

Ans: Insert watermark, Change the page color, or Add a border

Difficulty: Hard

Section Ref: Formatting a Document’s Background

Explanation:  Page background can consist of using the following commands: Watermark, Page Color, and Page Borders. 

47. What are the four background types you can insert from the Fill Effects dialog box?

Ans: gradient, texture, pattern, or picture

Difficulty: Hard

Section Ref: Formatting a Document’s Background

Explanation: The Fill Effects dialog box can be activated from the Page Color command. The Fill Effects dialog box contains four tab to choose from to customize a document page. 

48. List at least two common words that are used for watermarks.

Ans: Student answers will vary, but may include confidential, draft, or urgent.

Difficulty: Hard

Section Ref: Formatting a Document’s Background

Explanation: Answers may vary, but can include Confidential, Draft, Urgent, Copy, Do Not Copy, ASAP, Draft, Original, or it can be customized to meet the user’s needs.

Ans: on the Page Border tab of the Borders and Shading dialog box

Difficulty: Hard

Section Ref: Inserting Headers and Footers

Explanation: When the Borders and Shading dialog box is open the Page Border tab is the active tab. 

Ans: A header is located at the top of a page, and the footer is located at the bottom of a page.

Difficulty: Easy

Section Ref: Inserting Headers and Footers

Explanation: All headers appear at the top of the page while footers appears at the bottom of the page. 

Ans: Double-click to activate the header or footer, and then type over the content controls.

Difficulty: Medium

Section Ref: Inserting Headers and Footers

Explanation: When activating a header or footer by double-clicking, the user can then key information in the content controls.

52. You have created a report and several supporting documents for your company’s annual shareholder meeting. How can you use the formatting techniques learned in this lesson to add a common feel to all of the documents?

Ans: Student answers will vary, but may include adding the same colored background to each document. They could also add a common watermark within each document, perhaps including the company’s name or logo. Each page could also include a similar border, header, and/or footer.

Difficulty: Hard

Section Ref: Formatting a Document’s Background

Explanation: Users should be able to apply Page Backgrouds, building blocks, and apply a header or footer and page numbers in a document.

53. Where is the Quick Parts button located?

Ans: in the Text group of the Insert tab

Difficulty: Medium

Section Ref: Using Quick Parts ina Document

Explanation: The Quick Parts button is located in the Text group of the Insert tab.

Ans: a description of the selected building block

Difficulty: Hard

Section Ref: Using Quick Parts in a Document

Explanation: A brief description appears on the selected building block on the lower right corner in the Building Blocks Organizer dialog box.