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M-100: Chapter 7
Financial Statements, Audits, Income Taxes, & Investments
31
Real Estate & Planning
Professional
05/02/2012

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Term
commercial reporting method
Definition
combines operating and reserve activities in the same column.
Term
fund reporting method
Definition
consists of preparing separate columns for operating, reserve, and any special funds.
Term
statement of income and expense
Definition
records the community association’s financial transactions during a given period of time—generally for a given month plus the fiscal year to date. It is a way to keep track of the community’s financial activity.
Term
three major components of a statement of income and expense
Definition
income, expense, net income (or loss)
Term
Income
Definition
represents the earnings of the community association
Term
Expense
Definition
cost of goods and services used to operate and maintain the community’s property
Term
Net income (or loss)
Definition
the amount left after deducting expenses from income
Term
Comparison to budget
Definition
comparing the community’s actual income and expenses with its planned or budgeted income and expenses.
Term
balance sheet
Definition
a summary of a community’s financial position at a specific point in time. It tells you how things stand on a certain date.
Term
three major components of a balance sheet
Definition
Assests, Liabilities, Members' equity
Term
Assets
Definition
include anything owned that has value.
Term
Liabilities
Definition
consist of what is owed to others or collected in advance (e.g. owner assessments received prior to the billed month).
Term
Members’ equity
Definition
is called the fund balance under the fund method of reporting. It equals the difference between the community association’s assets and liabilities. Industry standards suggest a minimum balance of 2-5% of gross assessments with 10-15% being very good.
Term
GAAP
Definition
Generally Accepted Accounting Principles. Their purpose is to provide uniformity among reports from different organizations.
Term
independent certified public accountant (CPA)
Definition
one who is not a community association employee or owner
Term
engagement letter
Definition
When your community hires a CPA, he or she will send this. Includes: Nature of the work to be done, Type of report to be prepared, Fee for services, Time frame for the assignment, Accountant’s disclaimers—statements about what the accountant’s services do not include
Term
representation letter
Definition
CPA gives this to Association to review and sign. Includes: States that the information the community association provides is true to the best of its knowledge, Describes the steps the community association has taken to provide for the preparation of accurate and complete financial statements
Term
statement of changes in members’ equity (or fund balances)
Definition
a year-end financial statement that reconciles the beginning and ending members’ equity with results of operations for the period.
Term
statement of cash flows
Definition
summary of the flow of funds into and out of the community association
Term
Notes to the financial statements
Definition
accompany the CPA-prepared financial statements. These footnotes provide additional information to help the reader understand the community association’s financial situation.
Term
AUDIT
Definition
An examination of the accounting records and procedures of an organization by a CPA for the purpose of verifying the accuracy and completeness of financial records.
Term
management letter
Definition
a separate narrative (descriptive) report discussing the community association’s accounting system and controls and any weaknesses found in them during the audit.
Term
Review
Definition
A less thorough, and therefore less costly, review of a community association’s financial activities.
Term
Compliation
Definition
A presentation of financial statements by a CPA without the assurance that the information conforms to GAAP.
Term
Nonprofit status
Definition
Must be applied for, Is not the same as being exempt from taxes on income
Term
Investments
Definition
involve the purchase of anything with money value for the purpose of generating additional money over time
Term
Liquidity
Definition
the ease with which an investment can be converted into cash or a cash equivalent.
Term
Yield
Definition
is the amount of return on an investment.
Term
Cash basis
Definition
This method records income when it is collected and expenses when they are paid.
Term
Accrual basis
Definition
This method records income when it is earned (or assessed to owners) and expenses when they are incurred or acquired.
Term
Modified cash basis
Definition
This method records income and expenses on a cash basis with selected items recorded on an accrual basis. Modified cash varies in format depending on the number of items accrued.
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