Term
| The Approved Leave category includes certain types of leave benefits. When an employee uses approved leave, it is applied in a specific order. The types of leave included and the order are: |
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Definition
Holiday Compensatory Time
Overtime Compensatory Time
Gap Compensatory Time
On-Call Compensatory Time
Travel Compensatory Time
Vacation Leave
Bonus Leave |
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Term
| Time earned when the employee works on the designated holiday or if the employee does not record and approve the holiday leave within the sixty (60) day period (30 days before and after the holiday). At that time, the system automatically moves the Holiday Leave to Holiday Comp Leave. |
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Definition
| Holiday Compensatory Time |
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Term
| Hours worked beyond the employee’s regular work schedule not used as time off within the overtime period nor offset within the overtime period and therefore, carried forward to the next work cycle. This leave type does not apply to employees following the 28 day work period if the employee is set for immediate payout for overtime compensation. |
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Definition
| Overtime Compensatory Time |
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Term
| Overtime Compensatory Time will be generated and will only be carried forward for up to 365 calendar days from the date the additional hours were worked. At the end of the designated period, if not applied to an absence, the employee will be compensated for the additional hours on the next available pay day. These hours are calculated at time and one-half. These hours are not the same as the Gap hours that are calculated on a straight time basis. True/False |
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Definition
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Term
| Overtime Compensatory Time will always be accumulated on a straight time basis and may be carried forward for _______ from the date the additional hours were worked. The system will automatically age out the employee’s Overtime Compensatory Time. |
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Definition
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Term
| hours that are caught in the gap between the maximum hours of work required to meet the work schedule standard and the overtime threshold.Employees shall receive straight time pay for the remaining ______ worked. |
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Definition
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Term
| Hours spent in on-call status are carried forward as on-call compensatory time based on the OSP calculation of the number of hours on-call or compensate employees for on-call hours monetarily at the next available pay cycle. |
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Definition
| On-Call Compensatory Time |
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Term
| Hours spent in travel status outside the employee’s regular work schedule and not an extension of the employee’s workday. |
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Definition
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Term
| It is the policy of the Department of Public Safety to give overtime compensation in the form of _______, rather than in monetary compensation, whenever possible. |
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Definition
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Term
| is a form of compensation to employees for overtime worked (subject employees), as well as for time worked beyond the standard forty (40) hour work week (exempt employees), whereby time off from the job is granted consistent with the provisions of the Fair Labor Standards Act. |
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Definition
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Term
| are those hours that are caught in the gap between the maximum hours of work required to meet the work schedule standard for the work period and the overtime threshold. |
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Definition
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Term
| Under the State's overtime policy certain employees are designated as Administrative, Executive, or Professional. Employees designated in any one of these categories are exempt from the provisions for overtime compensation. The granting of compensatory time for employees exempt from the overtime provisions is an agency management decision and shall be applied consistently department wide. True/False |
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Definition
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Term
| Compensatory time is not cumulative beyond ________ from the time of occurrence, must be taken as soon as possible, may not be transferred to any other type of leave or to another agency and is lost when an employee is separated from State service or when an employee transfers to a subject position. |
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Definition
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Term
| Hours worked are recorded in SAP/BEACON using the Attendance/Absence code 9500. Before generating compensatory time, the system will use hours worked in excess of the employee’s established work schedule to: |
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Definition
pay back advanced leave liabilities owed to the State,
pay back adverse weather liabilities owed to the State, and
offset paid leave hours reported in the same workweek. |
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Term
| No compensatory time is accumulated for time off later. The employee is paid for any overtime hours on the first available pay day following the completion of the work cycle. |
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Definition
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Term
| Hours worked beyond the standard for the work week are accumulated in the overtime/compensatory quota in the Approved Leave Hierarchy and are available as time off for up to thirty (30) calendar days. If not used as time off within the thirty (30) day period, the hours are paid on the first available pay day. |
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Definition
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Term
| Hours worked beyond the standard for the work week are accumulated in the overtime/compensatory quota in the approved leave hierarchy and are available as time off for up to 365 days. If not used as time off within 365 days, the hours are paid on the first available pay day. |
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Definition
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Term
| Employees in this category receive overtime compensation at a rate of one and one-half times the regular hourly rate at which employed for any time worked in excess of 171 hours during a 28 consecutive day work cycle.Subject employees who are by definition engaged in law enforcement activities are covered by what is known as the |
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Definition
| 7(k) exemption (examples: Correctional Officer Lead Correctional Officer Correctional Sergeant) |
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Term
| Employees with full-time or part-time permanent, probationary, trainee, or time-limited appointments are eligible for the holidays. A holiday for full-time employees is ______. Part-time employees receive holidays on a pro-rata basis. |
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Definition
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Term
| An employee is _________ for a holiday when the holiday occurs before the beginning date of employment, or after the last day of work when an employee separates or goes on extended leave without pay (over half the workdays and holidays in a month). |
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Definition
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Term
| The holiday schedule is issued annually on a calendar year basis by the Office of State Personnel (OSP). Employees are granted eight (8) hours away from work on each of these days except where operational needs require work on a designated holiday. Where a workday greater than eight (8) hours has been established, all hours above eight (8) shall be charged to? |
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Definition
| approved leave to account for the day. |
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Term
| Due to the 24 hour/7 day per week operation of this agency, when the specific date of the actual holiday observance falls on Saturday or Sunday, deviations from the OSP holiday schedule may be necessary for employees regularly scheduled to work on the specific date of the actual holiday observance rather than the State public holiday. Any deviations from the OSP schedule will be indicated when the schedule is distributed. True or False |
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Definition
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Term
| Each employee has a holiday leave quota in SAP/BEACON (code 9300). The holiday(s) are automatically credited to the employee’s holiday leave quota ______ calendar days prior to the designated holiday. The holiday leave remains in the quota balance for up to _____ calendar days after the designated holiday for a total of ______ calendar days. |
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Definition
30 days prior
30 days after
60 day total |
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Term
| If the employee works on the holiday, the number of hours worked shall be recorded. The holiday leave will convert to |
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Definition
| Holiday Compensatory time |
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Term
| If the holiday leave is not applied during the _____ period,it will convert to Holiday Compensatory Time. |
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Definition
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Term
occurs when leave is taken in the same overtime period where the
employee has worked additional hours. The amount of leave taken will be offset by the
additional work hours, and the leave that had been recorded that is not needed, will be
restored to the employee’s quota balance. |
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Definition
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Term
| The following leave types are subject to leave offsetting |
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Definition
1. Approved Leave (including all benefits that are part of the hierarchy),
2. Sick Leave,
3. Community Service Leave,
4. Military Training Leave,
5. Military Active Duty, and
6. Educational Leave |
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Term
The following leave types are not subject to leave offsetting and may therefore create a pay
enhancement: |
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Definition
1. Civil Leave
2. Holiday Leave
3. Other Management Approved Leave |
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Term
The process of reducing the amount of leave applied to one
absence based on hours worked in excess of the regular work schedule within the
employee’s overtime period. This may be completed automatically by the
SAP/BEACON system or may be completed manually by the employee when making
time and leave entries via ESS, when recording time entries on the Employee Time
Report or by the time administrator when making time entries in the system. |
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Definition
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Term
The SAP/BEACON system automatically offsets for those
leave types subject to offsetting and will apply the rule of first used first offset. |
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Definition
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Term
The time administrator or employee manually
reduces/adjusts the amount of leave applied to an absence based on hours worked in
excess of the regular work schedule when making time and leave entries per the rules
and standards so that leave is not applied that is not needed and the employee’s time
entries equal his/her standard for the overtime period. |
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Definition
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Term
| Employees with a forty (40) hour work week/overtime period Leave Offsetting is done within the |
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Definition
| seven (7) day overtime period. |
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Term
| Employee with a 28 day work cycle, leave offsetting is done within the |
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Definition
| The entire 28 day overtime period |
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Term
| Leave shall be granted to employees for certain periods of service in the uniformed services. No employee of the State shall discriminate against any employee or applicant for employment because of their membership, application for membership, performance of service, application for service or obligation for service in the Uniformed Services. Who is eligible for Military Leave? |
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Definition
| All full-time or part-time (half-time or more) permanent, trainee, probationary or time-limited employees. |
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Term
1. The employee or an appropriate officer of the military service in which such service is to be performed shall provide written and verbal notice of such service &/or service schedule changes as soon as it is known.
2. The employee shall provide a copy of their Leave and Earnings Statement or similar document covering the periods eligible for differential pay to the respective work site or DPS Payroll Office;
3. The employee shall be responsible for returning, or making application for reinstatement, within the time limits as defined in this policy;
4. The employee shall notify management of any decision not to return from military leave; and
5. To receive retirement credit for their period of active duty, employees must submit a copy of the DD214 or similar document along with a Form 462 to the Retirement System. are whose responsibility? |
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Definition
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Term
| Active Duty Training and Inactive Duty Training employees are entitled to Leave with pay, up to the maximum of 120 hours (prorated for part-time employees), shall be granted during each Federal fiscal year beginning October 1 through September 30 when performing: |
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Definition
a)Active duty for training (annual training or special schools, including an authorized training program for the National Disaster Medical System)
b) Inactive duty training (drills – usually on weekends) |
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Term
| Employees projected to be out of work for 15 consecutive calendar days or greater from the first day the employee is absent on his/her standard work schedule shall be placed on |
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Definition
| a standard Monday-Friday, forty hour work schedule |
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Term
| If the drill is not scheduled on the employee’s off-days, the employee has the option of: |
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Definition
Requesting that the work schedule be rearranged, or
ii. Requesting the use of any unused portion of the 120 hours of military training leave
iii. Requesting the use of vacation/bonus leave (written request required)
iv. Requesting leave without pay. |
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Term
Employees shall be granted leave with pay for a required physical examination relating to membership in the uniformed services.
This additional period of military leave with pay shall not be deducted from the 120 hours of military leave with pay for active/inactive duty training and is for actual time away from the regular work schedule including reasonable travel time not to exceed the employee’s standard hours of work (i.e., 8 hours or 12.25 hours). True or False |
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Definition
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Term
Reserve Active Duty
1. Entitlement
Leave with full pay, up to the maximum of ______ (prorated for part-time employees), shall be granted during each period of involuntary service when ordered to State or Federal active duty or as an intermittent disaster-response appointee upon activation of the National Disaster Medical System. This includes special activities of the National Guard, usually not exceeding one day, when authorized by the Governor or his authorized representative.
This leave does not accrue as a quota bucket in the BEACON/SAP system and is not subject to leave offsetting. |
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Definition
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Term
| During the period of reserve active duty, the employee shall continue to accumulate sick and vacation leave. The Human Resources Office will calculate leave earnings and credit to the employee’s leave quotas in BEACON/SAP upon the employee’s reinstatement. If the employee does not return to State employment, vacation leave earned while on reserve active duty will be paid in accordance with the Vacation Leave Policy. True or False |
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Definition
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Term
| An employee may donate leave, as outlined below, to an employee who has been approved to receive voluntary shared leave because of a medical condition of the employee or of a member of the employee’s immediate family that will require the employee’s absence for a prolonged period of time resulting in possible loss of income due to lack of accumulated leave. This is referred to as what? |
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Definition
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Term
| Participation in the program presumes justifiable past use of earned leave benefits. Documentation that an employee has abused his/her leave benefits and privileges or has unwisely used leave with the knowledge of an impending need for leave, may be disqualifying factors for participation in the VSL Program. True or False |
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Definition
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Term
A medical condition of an employee or an employee's immediate family member which requires an absence from duty for a prolonged period of time, but for not less than ____, as verified in writing by the health care provider. Specifically included are:
a) The normal disability period associated with delivery and recovery from childbearing, and
b) Participation in a drug and/or alcohol treatment program for a minimum of twenty (20) or more consecutive scheduled workdays. |
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Definition
| twenty (20) consecutive scheduled workdays or 160 hours |
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Term
| An employee who is receiving benefits from the Disability Income Plan of North Carolina is not eligible to participate in the program. Shared leave may be used by an employee who has been approved for benefits under the Disability Income Plan of North Carolina during the waiting period and following the waiting period provided disability benefits have not begun. True or False |
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Definition
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Term
| Employees shall apply by completing the ______ and submitting it through the chain of command to the Central HR VSL Coordinator. Employees nominated for participation are still required to submit a completed VSL Program Application/ Release Form with all supporting documentation for approval. |
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Definition
| VSL Program Application/ Release Form |
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Term
Employees must have their treating physician to complete Section 3 (Physician Certification) of the Application/ Release Form to include the following:
1. A statement from the health care provider with the beginning and ending date of disability, nature of the medical condition and signature/date of the health care provider.
2. When the recipient is applying for shared leave due to the illness or disability of an immediate family member, the application shall also include a statement from the health care provider explaining why the employee/recipient is needed to help care for the immediate family member and what type of medical care he/she will be providing. True or False |
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Definition
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Term
| Upon reaching a decision, the Central HR VSL Coordinator shall notify the work unit, in writing, of the decision and, if approved, the beginning and ending dates of the donation period.A donation period of ____ shall be established. Donations will only be accepted during this period. The donation period shall begin on the date of application approval and end on the ____ calendar day. ABSOLUTELY NO EXTENSIONS WILL BE PERMITTED. Any donation of leave received after the _____ calendar day shall be disapproved. |
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Definition
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Term
| Once the work units receive the broadcast memorandum, it must be posted and/or distributed to employees within ____ calendar days, for all employees to read, unless the recipient chooses not to publicize their participation. |
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Definition
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Term
In order to donate leave, an employee must at the time of donation be an active employee (not separated); be in a position that earns leave; and have sufficient leave balances.
Family Member Donations: An employee of any agency, public school system, or community college may contribute vacation/bonus or sick leave to another immediate family member in any agency, public school system or community college. This includes family members on leave of absence without pay. True or False |
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Definition
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Term
| An employee may donate _____ or _____ leave o another employee in any State agency. |
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Definition
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Term
| o another employee in any State agency. |
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Definition
The donor shall not donate more than five days (40 hours) of sick leave per year to any one non-family member;
b) The combined total of sick leave donated to a recipient from non-family member donors shall not exceed 20 days (160 hours) per year;
c) Donated sick leave shall not be used for retirement purposes, and
d) Employees who donate sick leave shall be notified in writing of the State retirement credit consequences of donating sick leave. |
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Term
| The maximum amount of sick leave that may be donated is ____ hours, but may not reduce the sick leave account below ______. |
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Definition
| 1040 hours not below 40 hours |
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Term
| The maximum amount of vacation leave that may be donated may not be more than the amount of the donor’s annual accrual rate, and may not reduce the donor’s vacation leave balance below ____ of the annual vacation leave accrual rate. |
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Definition
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Term
| The minimum amount of vacation or sick leave that may be donated is ____. |
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Definition
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Term
| Department of Public Safety (DPS) employees who wish to donate leave to a DPS employee shall complete |
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Definition
| the DPS Donor Form and submit to the DPS HR VSL Coordinator. |
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Term
| The Privacy Act makes medical information confidential. When disclosing information on an approved recipient, only a statement that the recipient has a prolonged medical condition (or the family member) needs to be made. If the employee wishes to make the medical status public, the employee must sign a release to allow the status to be known. Therefore, all records associated with the VSL Program are confidential and shall be maintained in that manner. As required by the Americans with Disabilities Act of 1990, those records that are also medical records shall be maintained in the recipient's employee medical record separate from the primary personnel record. True or False |
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Definition
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