Term
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Definition
· Negotiation
· Bidding Procedures
· Receipt of Bids
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Term
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Definition
o Invitational
o Public bidding
o Bid set deposits
o Preparation of bids
o Pre-bid conference
o Pre-qualification requirements
o Subcontractor/material supplier listing |
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Term
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Definition
o Sealed vs. unsealed; public vs. private
o Time/deadline
o Award to other than the low bidder
o “Qualified” bids
o Alternate bids
o Bidder errors; “informality” of bids
o Request to withdraw bids
o Rejecting bids
o Forfeiture of bid bonds |
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Term
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Definition
· Notification of Award
· Contract Time Period
· Support Documents (at the beginning of construction)
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Term
Support Documents (at the beginning of construction) |
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Definition
o Cost breakdown (if not already in bid proposal)
o Contractor’s schedule of work
o Subcontractor list
o Singed affidavits/contracts/bonds
o Construction documents – sets of drawings; project manuals
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Term
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Definition
· Move-in requirements
· Pre-construction Conference |
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Term
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Definition
o Posting of bonds/permits and licenses
o Insurance certifications
o Legal notices
o Labor, equal opportunity affidavits posted
o Establish storage area; jobsite office; fencing/barriers |
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Term
Pre-construction Conference |
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Definition
o Communication methods (identity and authority among project representatives and inspectors):
- Owner Group (clerk of works; owner’s representative; inspector)
- Designer Group (project manager; designer’s representative; superintendent; consultants
- Contractors Group (general; superintendent; subcontractors
- Other Agencies and jurisdictions (fire/safety; building code; health; agricultural, bank inspectors, etc.)
o Scope and timing
o Operating constraints
o Clarification of construction documents
o Administrative procedures (billing dates, jobsite visits, etc.)
o Starting date
o Verification of existing site conditions and record of damaged improvements |
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Term
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Definition
· Administration, Observation, Inspection/Documentation
· Interpretations, Directives, and Approvals
· Clarifications and Revisions
· Supplemental Changes (Field Orders and Change Orders)
· Job Meetings and Site Visits
· Materials/Sample Submittals and Approvals
· Substitutions/”or equals”
· Shop Drawings
· Time Delays and Extensions
· Payment and Retentions (withheld amounts)
· Verification of Construction Quality and Quantity (Tests and certifications)
· Rejections and Shutdowns
· “As-built” Records
· Other Project Records
o Meeting Minutes
o Field/Inspection Reports
o Test Reports
· Unauthorized Changes |
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Term
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Definition
· Advance Notices
· Pre-final Inspection/Observation; “Punch Lists”
· Final Inspection
o Conditional Acceptance
o Final Acceptance (Notice and Recording)
· Maintenance Period
· Mechanic’s Lien Statues and Releases
· Certificates of Compliance
· Withheld Funds Returned
· Bonding Company Notification
· Assessment of Liquidated Damages |
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Term
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Definition
· As-Built Drawing Completion; Turnover to Owner
· Catalogs, Manuals, and Operating Instructions/Procedures
· Spare Part and Tools
· Guarantees/Warrantees
· Replacements
· Documentation |
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Term
Construction Contract Administration |
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Definition
- Awarding Methods
- Award of Contract
- Opening the Project
- Running the Project
- Closing out the Project
- Post-Project Completion
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Term
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Definition
Americans With Disabilities Act, which requires designers to make public buildings (even if they are privately owned) and outdoor spaces accessible to all people, regardless of age or physical ability |
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Term
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Definition
Normally written change(s) made to the drawings, specifications, and other contract documents prior to receiving bids; all parties receiving the bid documents should be notified of the change, preferably in writing or else it may be reason enough to void the bids or contracts. |
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Term
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Definition
An amount due for services rendered which is unpaid at the present time (an owed amount). |
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Term
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Definition
The contractor’s written request for payment for completed parts or portions of the work and for materials purchased, delivered or stored for a project. (See the definition of Certificate of Payment). |
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Term
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Definition
Process of negotiation, with one objective party as go-between, designated to resolve disputes prior to resorting to a court of law, provided both parties agreed to the “binding” nature of the process in the first place. |
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Term
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Definition
Set of drawings, usually recorded by the contractor, refined by landscape architect and given to owner, reflecting the actual work (including the changes) after construction is complete. |
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Term
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Definition
Services normally defined in the scope of work as being standard for the landscape architect to perform while executing a design service contract (normally includes pre-design programming and site analysis, schematic design, design development, construction documents, bidding or negotiations, construction contract administration, and post-construction evaluations). |
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Term
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Definition
Bond guaranteeing the successful bidder will accept the contract; each bidder normally submits one (or a check), normally for 50% of the bid amount; but can be any reasonable pre-set amount; bid bonds are returned or voided for unsuccessful bidders. |
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Term
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Definition
Instructions to bidding contractors for properly completing bid documents and normally including such things as form and date of bit, place to submit, any special instructions, etc. |
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Term
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Definition
Involvement of landscape architect in bidding phase of a project; normally the landscape architects duty to recommend prospective bidders, prepare bid documents and receive bids and assist with the contract award; negotiations usually involves any award of the construction contract without public bidding procedures or subsequent discussions with parties to the contract about its final scope and cost. |
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Term
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Definition
is the process by which CLARB formally recognizes a certificate holder’s education, experience, examination and professional conduct as meeting or exceeding their standards (not national licensure, but usually makes reciprocity in other states easier); a recognition that the candidate is “above-average” in competency. |
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Term
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Definition
Licensure is the process by which a state determines the minimal competency of an individual in order to protect the public health, safety, and welfare. |
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Term
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Definition
The landscape architect’s certification that the work listed in the Application for Payment has been satisfactorily completed and advises the owner on amounts to be paid at that time for parts or portions of the work. (See the definition of Application for Payment). |
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Term
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Definition
Construction Documents (May be in the form of drawings, specifications, and other written documents). |
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Term
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Definition
Written documentation of a change in the time/cost/scope of the work to be performed in a contract; an amendment AFTER contract award. |
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Term
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Definition
A code of ethics is usually a listing of acceptable behaviors fro belonging to a professional organization |
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Term
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Definition
is embodied by mutual respect and understanding among practitioners. |
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Term
Construction Contract Documents |
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Definition
Documents, including written specifications, bid forms, contracts for construction, technical specifications, drawings, and any other documents necessary to complete a project’s construction. |
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Term
Construction Proposal Form |
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Definition
Form on which the contractors submit their bid; also known as the bid form, it sets forth the cost, time and scope of the work the contractor is to furnish for a specific project (It is best for the landscape architect to furnish this form so all contractors will use the same data and organization). |
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Term
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Definition
Responsibility of the landscape architect during the design and construction phases to oversee the process to see that the work is completed on time, within the project budget and that the design intent is realized; quality of workmanship and materials is the primary concern. |
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Term
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Definition
A portion of project property set aside for temporary access, utility construction and maintenance during the construction process on a site. |
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Term
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Definition
Contract based on total cost of the work plus a fixed percentage of the cost as profit (not good for owner, but good for landscape architects or contractors). |
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Term
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Definition
Amounts exceeding the initial estimated budget for the work; the difference between the original contract price and the completed costs. |
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Term
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Definition
Construction Specifications Institute; national organization which has developed a system of organizing specifications into sixteen (16) uniform divisions, no matter what type of work. |
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Term
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Definition
Enacted in 1931, this law sets the minimum wage rates and requirements for laborers and mechanics’ involved in federally funded construction projects (rates must be included in project manual for bidding purposes). |
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Term
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Definition
Tangible items to be produced as a part of design services; drawings, project manuals, planning reports, specifications, etc. |
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Term
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Definition
A phase of typical design services contract during which the landscape architect refines the preliminary concepts presented and approved by the client in the schematic design phase. |
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Term
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Definition
Expenses directly attributable to a specific project (hours spent, materials purchased, travel, phone calls, etc.) |
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Term
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Definition
The right to maintain support of one’s property if a neighbor wishes to remove part of the shared architecture from their side of the property line (if the support is removed and your property collapses, the neighbor is liable if you did not agree to it.) |
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Term
Errors and Omissions Insurance |
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Definition
Also known as “Professional Liability Insurance”, protects the professional financially in case of mistakes or failure to take certain required actions in performing a contract for professional services or during construction contract administration. |
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Term
Estimate of Probable Costs |
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Definition
Better name for a landscape architect’s “cost estimate”, generally an estimate of the work’s cost made during the design phase of a project. |
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Term
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Definition
Service performed in addition to the Basic Services that may be necessary; this may include additional services such as model building, special drawings, e.g., irrigation, lighting, etc. (see the definition of Basic Services). |
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Term
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Definition
A construction scheduling process by which tasks that can and must be executed right away (e.g. site clearance for foundation work) are begun before the design phase is complete; permits a continuous design-construction relationship. |
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Term
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Definition
One who undertakes to complete all phases of the construction process; including hiring of sub-contractors and suppliers, laborers, obtaining materials, etc., and usually is a party to the construction contract with the owner. |
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Term
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Definition
A clause written into the contract whereby one party agrees to release the other party from legal liability as a result of the work (normally), the owner wants to be held harmless from acts of the landscape architect and the contractor, and the landscape architect wants to be held harmless for actions of the contractor (This is also known as “Indemnification.”). |
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Term
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Definition
To relieve or “hold harmless” another from responsibility or liability for one’s professional activities. |
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Term
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Definition
(Also see Bid Instructions) Instructions for properly completing and submitting bid documents. |
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Term
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Definition
A legal entity consisting of a group of individuals or groups uniting temporarily to form a partnership for executing design services or the like not otherwise possible for the separate individuals or groups to perform on their own. |
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Term
Labor and Materials Payment Bond |
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Definition
Bond that guarantees the contractor’s laborers and material suppliers (“mechanics’) will be paid for their efforts by the surety or an alternative contractor at no additional cost to the owner in the event the original contractor fails to do so; usually in the full amount of the construction contract. |
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Term
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Definition
An ordinance drafted into a community’s planning/zoning ordinances that requires certain minimum standards fro landscaping, including the numbers and types of trees, shrubs, and ground covers for various purposes (climate and erosion control, habitat preservation, aesthetics, etc.). |
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Term
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Definition
(Also see Errors and Omissions Insurance) Includes all types of insurance covering individual or group liability, including auto, personal injury, and professional liability insurance. |
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Term
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Definition
The definite dollar amount, per calendar day (normally) agreed upon by all parties in advance of the work the contractor (or, the landscape architect if he/she is a party to design services contract) will forfeit to the owner as a result of the delay in the event the work is not finished on time. |
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Term
Lowest Responsible Bidder |
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Definition
Bidder who submits the lowest bid, but also the one, which is correct as to the form as has the work force and capital necessary to do the work intended. |
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Term
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Definition
Bond guaranteeing the upkeep/and guarding against defects for a specified period of period of time following the completion of construction. |
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Term
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Definition
A unit of production time equal to the work of one person in one day. |
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Term
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Definition
A unit of production time equal to the work of one person in one hour. |
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Term
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Definition
Definite period of time during which the contractor who performed the work is responsible for maintaining it in good condition and guarantees replacement of those elements not functioning correctly. |
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Term
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Definition
A multiplier generally is an agreed upon multiple of the cost of direct personnel expenses that is in turn based on an estimate of labor time, materials and billable expenses and covers expenses over and above salary or payroll expenses; a common multiplier is 2 to 3 times direct salary and labor costs. |
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Term
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Definition
Bidding by invitation in which only one contractor is allowed to submit a bid, and the landscape architect may assists the owner in negotiating the final construction contract amount. |
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Term
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Definition
A written notice to the successful contractor (or design consultant) that their bid (or proposal) has been accepted and they will be offered the contract for construction (or consultation). |
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Term
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Definition
Written notice to the landscape architect or successful bidding contractor informing them of the intent of the owner to sign a contract for the work (be it design or construction); work may be legally begin as of receipt. |
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Term
Observation of Construction |
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Definition
Term used for landscape architect’s duties during construction, which implies and/or infers that the contractor is primarily responsible for the construction process, not the landscape architect (as opposed to “supervision”, “inspection”, and superintendence”). |
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Term
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Definition
Before occupancy of structures is allowed, and before issuing a permit for such occupancy, and inspection by the appropriate oversight agency is required (this may include the fire Marshall to insure you have followed standards. |
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Term
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Definition
A standard clause used when specifying materials needs so that contractor may either provide the brand specified or one equal in quality/character/strength (Now, many agencies only allow this if three other possible choices are provided by the contractor). |
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Term
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Definition
Occupational Safety and Health Administration; a federal agency charged with establishing various types of standards in construction practices, including standards for worker safety and reducing hazardous conditions of the work environment |
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Term
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Definition
The regular operating expenses of a business, including the cost of rent, utilities, insurance, upkeep and taxes (“the cost of doing business”). |
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Term
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Definition
Bond that guarantees the surety will complete the work or an alternative contractor at no additional cost to the owner should the original contractor fails to do so; usually in the full amount of the construction contract. |
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Term
Performance Specifications |
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Definition
The type of specifications describing the end result (“performance” of the element being constructed) and the standard applied to the results of the construction (gives the contractor greater freedom, yet controls the outcomes). |
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Term
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Definition
A meeting organized by the landscape architect and/or owner after advertising for bids and prior to actually receiving the bids, the purpose of which is to clarify and answer questions regarding the intended work; all consultants, an owner’s representative and potential bidders and their sub-contractors should be present. |
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Term
Pre-Construction Conference |
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Definition
A meeting organized by the landscape architect and/or the owner after the construction contract award has been made so that again, questions can be clarified and standards of construction conduct can be established (including site access, payment dates, and processes, introduction of representatives, etc.). |
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Term
Post-Construction Evaluation |
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Definition
Normally the final phase of a project during which the landscape architect is responsible for carrying out an evaluation of the functional and operational performance of the project with respect to maintenance and user satisfaction and overall design quality with respect to hoped-for-performance of design elements. |
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Term
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Definition
act is enabling law for a profession in a particular state defining the services representing the practice of landscape architecture; only individuals licensed to practice landscape architecture may do so in that state |
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Term
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Definition
act protects the use of name only; only those who have satisfied the requirements of licensure in that state can call themselves landscape architects. |
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Term
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Definition
The consultant wit a contract wit the owner and the one ultimately responsible for performance of the contract; a prime consultant is liable for sub-consultant errors and omissions, but may regain losses if the sub-consultant is at fault. |
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Term
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Definition
Laws determined by governmental agencies regulating acquisition of commodities or services through purchase, license, lease, or rental, etc. |
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Term
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Definition
American Institute of Architects |
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Term
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Definition
American Planners Association |
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Term
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Definition
American Society of Civil Engineers |
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Term
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Definition
American Society of Interior Designers |
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Term
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Definition
American Society of Landscape Architects |
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Term
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Definition
Council of Educators in Landscape Architecture |
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Term
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Definition
Council of Landscape Architectural Registration Boards |
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Term
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Definition
Construction Specifications Institute |
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Term
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Definition
Landscape Architectural Accreditation Board |
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Term
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Definition
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Term
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Definition
Name of the construction package in booklet form, which includes the contract documents, general, and technical specifications, and may include smaller drawings. |
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Term
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Definition
A project about which the owner/client may wish to remain secret and professional should exercise caution when discussing it with anyone else. |
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Term
Proprietary Specifications |
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Definition
Those specifications limited to a single manufacturer’s product; specifier states outright the actual make, model, catalog number or the installation specifications of a manufacturer. |
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Term
Public Health, Safety and Welfare |
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Definition
Issues of importance when considering necessity of having licensing laws or other regulatory processes (permitting, etc.; the public benefit is often weighted against the individual freedom). |
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Term
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Definition
From of practice for governmental agencies (federal, state, and local); normally the agency’s mission relates directly to an administrative response to an enabling law of some sort. |
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Term
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Definition
List of outstanding items to be completed/corrected by contractor prior to final acceptance of the work. |
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Term
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Definition
Process by which the licensing agency of one state can recognize the equivalent value of the standards of another, thereby granting licensure to individuals in that reciprocal state without having to re-take the LARE (This is not the official national licensure, and states reserve the right to deny reciprocity to those not meeting their standards); having a CLARB Certificate helps in obtaining reciprocity. |
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Term
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Definition
Request for Proposals; usually an advertisement issued by agencies or owners requesting a written proposal for design services and includes the details of the project and proposal format. |
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Term
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Definition
Request for Qualifications; usually a request seeking pre-bidding or pre-proposal information, credentials, or past experiences of a similar nature from firms and individuals wishing to perform design or construction services for a particular project. |
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Term
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Definition
corporation designation permits a firm to act like a partnership, but it has some of the advantages of a corporation, such as reduced insurance offerings, no double-taxation |
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Term
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Definition
corporation is a collection of individuals united by authority of law into one body, under special name, acting as “individual”, legally, corporations and members of them are considered separate (but each professional is still responsible for their individual performance and professional actions). |
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Term
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Definition
Drawings prepared by the contractor to show details of fabrication or assembly and submitted to the landscape architect for approval prior to incorporating the detail into the work. |
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Term
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Definition
Business or firm owned by one person; profits and losses go to the owner; does not have to be just one person in the firm, however. |
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Term
Standard Form 254 and Standard Form 255 |
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Definition
Federal Architecture/Engineering Services questionnaires outlining credentials for professional services, including biographical information, key personnel, etc. |
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Term
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Definition
is usually kept on file until updated by the professional ands is general in nature |
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Term
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Definition
is usually submitted for specific projects and has more specific information about the consultant’s abilities regarding that project. |
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Term
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Definition
Time period during which a wronged party must bring suit or during which a party is legally liable for damages occurring as a result of the work (normally begins for landscape architects at time of substantial completion or acceptance of work). |
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Term
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Definition
Written notice to the contractor to cease work until further notice. |
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Term
Subdivision Restrictions/Ordinances |
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Definition
Subdivision regulations, restrictions, and ordinances set the physical requirements for geometric standards and public works/health/safety/department standards. |
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Term
Submittals, Reviews, and Approvals |
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Definition
During construction, contractors normally submit samples or “mock-ups” of the work or material types, colors, and textures for the landscape architect’s and the owner’s review and approval. The submittals must be reviewed in a timely manner and either approved, turned down, or accepted with provisions by the landscape architect. |
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Term
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Definition
A contract to engage the services of a consultant or consulting group who is not the primary consultant or designer on a project. |
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Term
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Definition
A contractor hired by the general contractor to complete a specific or specialty task; separate contracts are usually executed between the general contractor and each sub-contractor and the sub-contractor may or may not be known by the owner. |
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Term
Substantial Completion Date |
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Definition
Official point at which the project under construction is substantially finished and can be “occupied” or used without affecting the contractor’s effort to finish the work (usually begins lien period). |
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Term
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Definition
Changes in a particular material, source, or elements included in the work for which one product is replaced by another, usually by the contractor. The contractor may request a substitution in advance, if an equivalent product is found, but should not switch materials without consent of both the landscape architect and the owner. |
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Term
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Definition
Laws requiring periodic reviews of state agencies, boards or commissions to determine their relevancy to the public health, safety, and welfare (a licensing agency could be sunsetted if having licensure is not considered to be in the best interest of the public.) |
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Term
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Definition
Services requested by the owner, which may exceed the basic services being performed (examples include models, special renderings, videos, irrigation plans, etc.) |
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Term
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Definition
Generic term for a bond backed by a Surety (agency licensed to do so); guarantees certain actions of contractors. |
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Term
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Definition
Document describing quantity of time spent on various tasks for a project during the lifetime of that project. |
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Term
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Definition
(Also see Third Party Damages); claim for damages made against the landscape architect, the contractor, or owner as a result of the work of the contract for construction, normally, even though the third party did not sign the contract not is a party to it. |
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Term
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Definition
Damages during construction to a party (or property owned by that party) who may have been wronged as a result of the contract, but is not actually a signing party. If one can prove that the work of the contract was the cause of the damages, then the “Third Party” may seek damages. (Normally only the parties to a contract can seek damages in a breach of the contract.) |
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Term
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Definition
law concerns civil wrong doings (as opposed to criminal acts) and the individual must seek action (indicates what you cannot do); |
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Term
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Definition
Contract Law concerns parties to the contractor or who benefit from the contract (indicates what you must do). |
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Term
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Definition
Essentially a cover sheet that gives pertinent information about a document attached or being sent separately (a “paper trail” to document the sending. |
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Term
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Definition
Estimate of costs for labor, materials, equipment, and services associated with a single unit of work to be completed during construction (e.g., $2.00/square foot for paving); it is usually advisable to ask for a unit price breakdown in a lump sum bid so any change orders necessary to complete the work would have pre-established costs, known to all parties. |
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Term
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Definition
Definite period of time during which the work or materials are guaranteed against failure or will be replaced in kind without additional cost to the owner. (Also see and compare this with Maintenance Period). |
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Term
Workman’s Compensation Laws |
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Definition
Laws designed to compensate those permanently injured on a jobsite as a result of construction activities (provides medical and monetary relief for lost wages that are resulting from a permanent injury). |
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Term
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Definition
Zoning restricts land use for public welfare in terms of limiting maximum building areas, heights, and densities, and land use types including parking |
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Term
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Definition
cover the construction, renovation, and improvements of buildings, including fire, safety, and structural requirements. |
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Term
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Definition
Division 1 – General Requirements Division 2 – Site Work Division 3 – Concrete Division 4 – Masonry Division 5 – Metals Division 6 – Wood & Plastics Division 7 – Thermal & Moisture Protection Division 8 – Doors & Windows Division 9 – Finishes Division 10 – Specialties Division 11 – Equipment Division 12 – Furnishings Division 13 – Special Construction Division 14 – Conveying Systems Division 15 – Mechanical Division 16 - Electrical |
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Term
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Definition
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Term
Division 1 – General Requirements |
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Definition
• 01010 – Summary of Work • 01100 – Alternatives • 01200 – Project Meetings • 01300 – Submittals • 01500 – Temporary Facilities & Controls • 01600 – Products • 01700 – Project Closeout |
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Term
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Definition
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Term
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Definition
• 02010 – Subsurface Exploration • 02100 – Clearing • 02110 – Demolition • 02200 – Earthwork • 02250 – Soil Treatment • 02300 – Pile Foundations • 02350 – Caissons • 02400 – Shoring • 02500 – Drainage • 02550 – Site Utilities • 02600 – Paving & Surfacing • 02700 – Site Improvements • 02800 – Landscaping • 02850 – Railroad Work • 02900 – Marine Work • 02950 - Tunneling |
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Term
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Definition
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Term
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Definition
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Term
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Definition
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Term
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Definition
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Term
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Definition
Thermal & Moisture Protection |
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Term
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Definition
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Term
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Definition
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Term
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Definition
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Term
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Definition
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Term
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Definition
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Term
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Definition
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Term
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Definition
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Term
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Definition
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Term
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Definition
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Term
SPECIFICATION WRITING OUTLINE |
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Definition
PART 1 – GENERAL PART 2 – PRODUCTIONS PART 3 – EXECUTION |
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Term
SPECIFICATION WRITING OUTLINE PART 1 – GENERAL |
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Definition
1.1. DESCRIPTION 1.2. QUALITY ASSURANCE 1.3. SUBMITTALS 1.4. PRODUCT HANDLING, STORAGE, AND DELIVERY 1.5. JOB CONDITIONS 1.6. ALTERNATIVES 1.7. GUARANTEE |
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Term
SPECIFICATION WRITING OUTLINE PART 2 – PRODUCTIONS |
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Definition
2.1. MATERIALS 2.2. MIXES 2.3. FABRICATION AND MANUFACTURE |
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Term
SPECIFICATION WRITING OUTLINE PART 3 – EXECUTION |
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Definition
3.1. INSPECTION 3.2. PREPARATION 3.3. INSTALLATION/APPLICATION/PERFORMANCE 3.4. FIELD QUALITY CONTROL 3.5. ADJUST AND CLEAN |
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Term
Errors and omissions insurance |
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Definition
is business liability insurance for professionals such as insurance agents, real estate agents and brokers, architects, third party administrators, quality control workers, NDE Persons, and other business professionals. An error or omission, a mistake, which causes financial harm to another, can occur on almost any transaction in any profession. This type of insurance helps to protect; a professional, an individual or a company, from bearing the full cost (up to amount of policy) of defense for lawsuits and related cost of lives or property lost relating to an error or omission in providing covered Professional Services. This insurance is extremely cost prohibitive and unless required by contractual needs should be avoided. This is a separate coverage from a standard general liability or property insurance policy."[1] |
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Term
Professional liability insurance |
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Definition
protects professional practitioners against potential negligence claims made by their patients/clients. |
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Term
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Definition
is a part of the general insurance system of risk financing to protect the purchaser (the "insured") from the risks of liabilities imposed by lawsuits and similar claims. It protects the insured in the event he or she is sued for claims that come within the coverage of the insurance policy. |
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Term
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Definition
is used for the measurement of a property of fresh concrete. The test is an emprical test that measures the workability of fresh concrete, is used to ensure uniformity for different batches of similar concrete under field conditions |
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Term
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Definition
collapse slump the concrete collapses completely |
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Term
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Definition
slump the top portion of the concrete shears off and slips sideways. |
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Term
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Definition
the concrete simply subsides, keeping more or less to shape |
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Term
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Definition
test lets you know the strength of your concrete once it hardens. test is performed by assessing the force needed to break concrete cylinders in varying levels of hardness. |
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Term
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Definition
determines how it will fare when frozen by cold weather then thawed by warmer weather. |
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