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KOM
BLOCKIV
58
Classics
Graduate
12/01/2010

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Term
RECORDS CUSTODIAN - RC
Definition
MAINTAINS, SERVICES, AND DISPOSES OF THE OFFICE RECORDS
Term
BASE RECORDS MANAGER - RM
Definition
ADMINISTERS THE INSTALLATION RECORDS MANAGEMENT PROGRAM
Term
RECORDS
Definition
ALL BOOKS, PAPERS, MAPS, CHARTS, PHOTOGRAPHS, MACHINE READABLE
Term
CHIEF OF OFFICE OF RECORD - COR
Definition
RESPONSIBLE FOR PHYSICAL & LEGAL CUSTODY OF ALL RECORDS THE OFFICE CREATES/RECIEVES
Term
FUNCTIONAL AREA RECORDS MANAGER - FARM
Definition
SERVES AS TE POINT OF CONTACT FOR AND MONITTORS THE RM PROGRAM IN THEIR UNIT OR FUNCTIONAL AREA AND SERVES AS A LIAISON W/ BASE RM
Term
MAJOR COMMAND - MAJCOM
Definition
APPOINT A COMMAND RECORDS MANAGER (CRM)
Term
AIR FORCE RECORDS OFFICER - AFRO
Definition
TO ADMINISTER THE PROGRAM REPRESENT THE SECRETARY OF THE AF ON RM ISSUES AND OVERSEE THE LEGAL REQUIREMENTS OF RECORDS DISPOSAL
Term
DoD DISCOVERY METADATA SPECIFICATION - DDMS
Definition
WHO DEFINES DISCOVERY METADATA ELEMENTS FOR RESOURCES POSTED TO COMMUNITY & ORGANIZATIONAL SHARED SPACES
Term
HYPERLINK BASE
Definition
OPTIONAL FIELD, RECOMMEND ENTERING THE URL FOR THE E-FOLDER
Term
RETENTION PERIOD
Definition
REFERS TO THE LENGTH OF TIME RECORDS ARE KEPT AFTER CUTOFF BUT BEFORE FINAL DISPOSITION
Term
INACTIVE FILES
Definition
ARE RECORDS THE OFFICE NO LONGER NEEDS OR ARE IN A RETENTION PERIOD AFTER THE CUTOFF DATE AND AWAITING FINAL DISPOSITION
Term
RECORD SERIES
Definition
GROUP OF RECORDS OR OTHER RECORDING MEDIAL REALTING TO THE SAME SUBJECT THAT IS IDENTIFIED W/ A PARTICULAR TABLE & RULE
Term
PERPETUAL FILES
Definition
ARE RECORDS THAT DO NOT HAVE A SPECIFIC CUTOFF DATE
Term
ACTIVE FILES
Definition
ARE THE RECORDS AND OFFICE USES FREQUENTLY IN CURRENT BUSINESS OR UNTIL A CUTOFF PERIOD IS MET
Term
PERSONAL PAPERS
Definition
ARE DOCUMENTARY MATERIALS BELONGING TO AN INDIVIDUAL THAT ARE NOT USED TO CONDUCT AGENCY BUSINESS
Term
PERMANENT RECORDS
Definition
ARE RECORDS THAT THE ARCHIVIST OF THE US APPROVED FOR PERMANENT RETENTION
Term
FILES PLAN
Definition
SHOWS WHAT RECORDS ARE MAINTAINED AND IN WHAT ORDER THEY ARE KEPT IN AN OFFICE OF RECORD
Term
COMPLETE, INITIAL, NAME AND FILE
Definition
WHAT MUST AN INDIVIDUAL ENSURE BEFORE FILING A DOCUMENT?
Term
CHARGE OUT RECORD, FORM 614, 614a
Definition
WHAT MUST BE USED WHEN REMOVING A DOCUMENT FROM THE FILES PLAN?
Term
NUMERICAL, ALPHABETICAL AND ORGANIZATIONAL
Definition
WHAT ARE 3 WAYS A DOCUMENT CAN BE FILED?
Term
PROMPTLY/IMMEDIATELY
Definition
HOW SOON ARE ELECTRONIC AND PAPER RECORDS ARE FILED?
Term
SHARED DRIVE
Definition
HOW DO YOU GET TO THE ELECTRONIC FILE LOCATION FOR YOUR SECTION?
Term
DD FORM 2861, CROSS REFERENCE
Definition
WHAT IS USED WHEN FILING A RECORD THAT INVOLVES MORE THAN ONE RECORDS SERIES AND TOO LARGE TO MAKE COPIES
Term
STANDARD FORM 135 - SF 135
Definition
RECORDS PROFESSIONALS WILL PREPARE A _______, FOR EACH GROUP OF RECORDS FROM THE SHARED DRIVE OR MOVE TO OFF-LINE OR DISK STORAGE
Term
TITLE, SUBJECT, AUTHOR, COMMENTS
Definition
WHAT FOUR MANDATORY FIELDS ARE REQUIRED FOR METADATA COMPLIANCE?
Term
PRIVACY ACT OF 1974 - PA
Definition
WHAT ACT DID CONGRESS PASS TO PROTECT INDIVIDUALS FROM UNWARRANTED INVASION OF THEIR PERSONAL PRIVACY?
Term
PERSONAL IDENTIFIABLE INFORMATION - PII
Definition
INFORMATION IN AN INFORMATION SYSTEM OR ONLINE COLLECTION; THAT DIRECTLY IDENTIFIES AN INDIVIDUAL
Term
VITAL RECORDS
Definition
WHAT RECORDS ARE APPROVED FOR PERMANENT RETENTION BY THE NATIONAL ARCHIVES OF THE US?
Term
VITAL RECORDS
Definition
ESSENTIAL TO THE CONTINUED OPERATION OR RECONSTITUTION OF AN ORGANIZATION DURING AND AFTER AN EMERGENCY
Term
EMERGENCY OPERATING RECORDS AND RIGHTS & INTERESTS RECORDS
Definition
WHAT ARE THE TWO CATEGORIES OF VITAL RECORDS?
Term
NATIONAL ARCHIVES - NARA
Definition
STORES, PROTECTS, MAINTAINS RIGHTS AND INTEREST VITAL RECORDS FOR AGENCIES DESIRING MORE PERMANENT STORAGE OF THEIR VITAL RECORDS
Term
EMERGENCY OPERATING RECORDS - EOR
Definition
WHICH SERVE THE FEDERAL GOVT IF THE COUNTRY IS ATTACKED
Term
EOR INCLUDE:
Definition
- THE MILITARY EFFORT
- THE MOBILIZATION AND PROTECTION OF MATERIAL, PERSONNEL, SERVICES, AND SYSTEMS
- MAINTENANCE OF PUBLIC HEALTH, SAFETY, ORDER AND THE CONDUCT OF CIVIL DEFENSE ACTIVITIES
Term
RIGHTS AND INTEREST RECORDS
Definition
WHICH UPHOLD THE LEGAL RIGHTS AND INTERESTS OF INDIVIDUAL CITIZENS AND THEIR GOVT
Term
R&IR INCLUDE:
Definition
-SOCIAL SECURITY RECORDS
-RETIREMENT RECORDS
-PAYROLL & INSURANCE RECORDS
-VALUABLE RESEARCH RECORDS
Term
NETWORK CONTROL CENTER - NCC & CLIENT SUPPORT ADMINISTRATORS - CSA
Definition
MUST WORK TOGETHER TO SET UP AN EFFECTIVE, BASE-WIDE ELECTRONIC FILE STRUCTURE
Term
TITLE
Definition
MANDATORY FIELD. IN SOME APPLICATIONS THE TITLE IS AUTOMATICALLY COMPLETED BASED ON THE FIRST LINE OF TEXT IN THE RECORD. UPDATE OR CHANGE INACCURATE INFO
Term
SUBJECT
Definition
MANDATORY FIELD. ENTER RECORD SUBJECT SUCH AS POLICY, ADMINISTRATIVE, PERSONNEL, ETC. FOR FILE PLANS USING PROJECT NAMES AS SUBFOLDERS, MAY USE TH E PROJECT TITLE AS PART OF THE SUBJECT
Term
AUTHOR
Definition
MANDATORY FIELD. LONGTERM, ENTERING THE OFFICE SYMBOL AND FUNCTIONAL AREA IN CONCERT WITH THE DOCUMENT AUTHOR WILL ENABLE QUICKER DOCUMENT RETRIEVAL AND REVIEW
Term
MANAGER
Definition
OPTIONAL FIELD. RECOMMEND CORs OFFICE SYMBOL AND RECORDS CUSTODIAN'S NAME
Term
COMPANY
Definition
OPTIONAL FIELD. RECOMMEND OFFICE SYMBOL OR FUNCTIONAL AREA OF AUTHOR
Term
CATEGORY
Definition
OPTIONAL FIELD. USE THIS BOX TO IDENTIFY THE TYPE OF RECORD (IE VITAL OR ELECTRONIC)
Term
KEYWORDS
Definition
OPTIONAL FIELD. USE OF THIS BOX AIDS IN SEARCH AND RETRIEVAL. RECOMMEND EACH OFFICE DEVELOP A LIST OF STANDARD KEYWORDS AND USE THEM IN CONCERT WITH THE METADATA CATALOG
Term
COMMENTS
Definition
MANDATORY FIELD. AT A MINIMUM THIS FIELD MUST INCLUDE RECORD TYPE (PERMANENT OR TEMP) AND THE RDS TABLE AND RULE FROM THE FILE PLAN PARENT FOLDER
Term
FOIA
Definition
THE AFRO WILL DIRECT MAJCOM, FOA, AND DRU RMs TO CONDUCT NON_____ _______ _______ _______ _______ RECORD SEARCHES UPON RECEIPT OF A WRITTEN REQUEST TO PERFORM A DEPARTMENTAL RECORD SEARCH
Term
ALL AF RECORD MANAGERS
Definition
WHO IS REQUIRED TO USE AFRIMS?
Term
RECORDS DISPOSITION TABLE - RDS
Definition
WHAT DATABASE CAN BE USED TO FIND A TABLE & RULE?
Term
DISPOSITION
Definition
A COMPREHENSIVE TERM THAT INCLUDES DESTRUCTION, SALVAGE, OR DONATION, TRANSFER TO A STAGING AREA, OR RECORDS CENTER, OR TRANSFER FROM ONE ORGANIZATION TO ANOTHER
Term
FILES PLAN
Definition
WHAT SERVES AS THE ROAD MAP OR TABLE OF CONTENTS OF THE ACTIVE FILES?
Term
FY = FISCAL YEAR SEP 30
Definition
CUTOFFS USED FOR FILES THAT IS DEALING WITH MONETARY TYPE FILES
Term
CUTOFFS
Definition
TERM USED FOR SEPERATING ACTIVE RECORDS FROM INACTIVE RECORDS
Term
DISPOSITION GUIDE CARDS
Definition
WHAT IS USED IN FRONT OF EACH SERIES AND IN THE SAME SEQUENCE SHOWN ON THE FILES PLAN USING CONTROL LABELS CONSISTENTLY THROUGHOUT THE FILES?
Term
DISPOSITION CONTROL LABELS
Definition
AFRIMS WILL ALLOW ONLY ONE DISPOSITION AUTHORITY PER SERIES ON THE FILES PLAN
Term
ANNUALLY
Definition
HOW OFTEN DOES THE RC REVIEW THE FILE PLAN, TO CUTOFF RECORDS?
Term
TAKE ACTION TO GET THE MISSING INFORMATION TO COMPLETE THE RECORD, MAKE A NOTATION TO SHOW WHAT IS MISSING OR WHERE IT IS FILED IN ANOTHER SERIES
Definition
IF A RECORD IS NOT COMPLETE, WHAT IS THE REQUIRED ACTION?
Term
NETWORK & SYSTEMS ADMINSTRATORS
Definition
WHO MUST COORDINATE WITH THE RECORD PROFESSIONALS AT EACH INSTALLATION TO MAP ELECTRONIC FILE LOCATIONS IN CONCERT WITH THE UNIT'S FILE PLAN LOCATED IN AFRIMS?
Term
ACTIVE AND INACTIVE
Definition
WHAT INFO IS INCLUDED ON THE DRAWER LABEL IF THE FILES EXTEND TO TTWO OR MORE DRAWERS?
Term
CIRCLE APPRORIATE FILE CODE IN UPPER RIGHT HAND CORNER AND WRITE "FILE" AND INITIALS
Definition
HOW ARE DUPLICATED RECORDS MARKED FOR FILING?
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