Term
| What information does the public have a right to? |
|
Definition
| Information concerning the activities of its government |
|
|
Term
| A record requested by a member of the public who follows rules established by proper authority will not be withheld in whole or in part unless what? |
|
Definition
| The records are exempt from mandatory partial or total disclosure under the FOIA. |
|
|
Term
| How does the Air Force conduct its activities? |
|
Definition
| In an open manner consistent with the need for security and adherence to the requirements of laws and regulations. |
|
|
Term
| Who obtains recommendations from the OPR for records? |
|
Definition
|
|
Term
| Who provides training for the FOIA program? |
|
Definition
|
|
Term
| Who finds and provides the requested records? |
|
Definition
|
|
Term
| When is a FOIA request considered received? |
|
Definition
| When the office responsible for processing the request physically receives it. |
|
|
Term
|
Definition
| When the cost is $15.00 or less. |
|
|
Term
| Within how many working days must a final response determination be made? |
|
Definition
|
|
Term
| What can requesters do if they are dissatisfied with the results of a FOIA request? |
|
Definition
|
|
Term
| What are the two types of FOIA request? |
|
Definition
|
|
Term
| What type of request is processed quickly and in small volumes? |
|
Definition
|
|
Term
| Who does a requester submit an appeal to? |
|
Definition
| Secretary of the Air Force |
|
|
Term
| What report is mandated by the statute, reported on a fiscal basis, and submitted to the Attorney General? |
|
Definition
| Annual Freedom of Information Act Report |
|
|
Term
| Who is responsible for reporting information on the annual FOIA report? |
|
Definition
|
|
Term
| What does the Privacy Act of 1974 do for individuals? |
|
Definition
| Protect individuals from unwarranted invasion of their personal privacy. |
|
|
Term
| What is a system of records? |
|
Definition
| any group of agency records, in paper or electronic form, which contains information about people from which information is retrieved by a personal identifier, such as a person’s name, social security number, patient identification number, and so forth, through a cross-reference system. |
|
|
Term
| Where must the Air Force publish a description of its records systems covered by the PA? |
|
Definition
|
|
Term
| Who is responsible to manage and safeguard the system? |
|
Definition
|
|
Term
| Who is the focal point in their functional area for general PA questions and correspondence? |
|
Definition
|
|
Term
| Does a requester need to state the act when requesting records that are contained in a system of records? |
|
Definition
|
|
Term
| How many workdays, if possible, should you give a copy of the requested records to the requestor? |
|
Definition
|
|
Term
| What may a system manager ask if a third party is present during a record review? |
|
Definition
|
|
Term
| When can you release information to a third party? |
|
Definition
| When the subject agrees orally or in writing. |
|
|
Term
| What is the fine for maintaining PA record systems that has not been published in the Federal Register or for making an unauthorized disclosure? |
|
Definition
| $5,000 and may be imposed |
|
|
Term
| What are some examples of nonreleasable information? |
|
Definition
(1) Marital status.
(2) Number, name, and sex of dependents.
(3) Civilian educational degrees and major areas of study.
(4) School and year of graduation.
(5) Home of record.
(6) Home address and phone number.
(7) Age and date of birth.
(8) Present or future assignments overseas.
(9) Office and unit address and duty phone for overseas.
(10) Race/ethnic origin.
(11) SSN. |
|
|
Term
| How many days does a system manager have to process access denials? |
|
Definition
| 5 workdays after you receive the request for access. |
|
|
Term
| How is PA information protected? |
|
Definition
| According to its sensitivity. |
|
|
Term
| What must the system manager verify to avoid unauthorized disclosure of PA information? |
|
Definition
| The identity of all requesters unless the record sought is available to anyone under the FOIA |
|
|
Term
| How are records containing personal data disposed of? |
|
Definition
| In a manner that prevents inadvertent compromise. |
|
|
Term
| What are the four headings for a PA statement? |
|
Definition
(1) Authority.
(2) Purposes.
(3) Routine uses.
(4) Disclosure. |
|
|
Term
| What is displayed when an information system contains PA information? |
|
Definition
| Warning banners will be displayed on the first screen to assist in safeguarding the information |
|
|
Term
| For official use only information is a designation that applies to what type of information? |
|
Definition
| Information that has not been given a security classification pursuant to the criteria of an Executive Order, but which may be which may be withheld from the public because disclosure would cause a foreseeable harm to an interest protected by one or more FOIA exemptions |
|
|
Term
| What criteria must FOUO information meet under the FOIA? |
|
Definition
|
|
Term
| How is an individual paragraph in a classified document marked as For Official Use Only? |
|
Definition
| By placing “(FOUO)” at the beginning of the paragraph |
|
|
Term
| What must be done if FOUO information is transmitted to authorized persons outside the DOD? |
|
Definition
| Expanded marking to explain the significance of the FOUO markings must be used. |
|
|
Term
| How is “For Official Use Only” information protected during duty hours? |
|
Definition
| Keep in an out-of-sight location. |
|
|
Term
| How is “For Official Use Only” information protected during nonduty hours? |
|
Definition
Stored to prevent unauthorized access. May keep them in an unlocked file or desk when normal internal building security is provided. If no building security, store records in a locked building, room, or if needs in a locked file cabinet, desk, or bookcase. |
|
|
Term
| What is done with “For Official Use Only” when protection from public disclosure is no longer needed? |
|
Definition
| Remove the markings, and tell everyone who has the records that the status has changed. |
|
|
Term
| How is “For Official Use Only” information disposed? |
|
Definition
By tearing each copy into pieces (to prevent reconstruction) and placing them in regular trash containers. |
|
|
Term
| Can “For Official Use Only” information be recycled? |
|
Definition
|
|
