Term
| Revenues are categorized by |
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Definition
| fund, source, and appropriation. Since revenues are usually determined by law, revenue accounts are structured by source (Federal, State, and Local) and specific appropriation. |
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Term
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Definition
| Cash on hand maintained for the purpose of paying small obligations when the issuance of a formal voucher and check is not cost-effective. Also, funds established for the purpose of making change or immediate payments of relatively small amounts. |
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Term
| 1114 Cash with Fiscal/Service Agents. |
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Definition
| Deposits with fiscal agents, such as commercial banks, for the payment of matured bonds and interest. Also, deposits with self-insurance plan agents. |
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Term
|
Definition
| Interest Earning Deposits. Deposits which generate interest income usually stipulating the duration of deposit and rate of interest. |
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Term
|
Definition
| operations, or organizational units designated to accomplish an objective or purpose. |
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Term
| An _____ which charges each purchase order, contract, or salary commitment to an appropriation should be used as part of a budgetary accounting system |
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Definition
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Term
| As indicated above, the _____ should be used in accounting and reporting for these funds. |
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Definition
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Term
| Expenditures are generally recognized when |
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Definition
| the related fund liability is incurred, if measurable. |
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Term
| Generally accepted accounting principles require the use of |
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Definition
| the modified accrual basis of accounting for governmental funds. This means that revenues are recognized when they become both measurable and available to finance expenditures of the fiscal period. |
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Term
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Definition
| This account should be closed at June 30 and amounts held by the Tax Collector on behalf of the School Board should be recorded in account 1220, Due From Other Agencies. |
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Term
| The activities of school districts are classified into four major functional categories as follows: |
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Definition
| Instruction. Instructional Support Services.General Support ServicesCommunity Services |
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Term
| The date of expenditure also becomes the |
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Definition
| point of revenue recognition for the grant. |
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Term
| These transactions cease to be encumbrances when paid, canceled, or when the actual liability is recorded. |
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Definition
|
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Term
| 1111 Cash on Demand Deposit. |
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Definition
| Deposits with fiscal agents, such as commercial banks, for the payment of normal operating expenditures and subject to withdrawal by board warrant. |
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Term
|
Definition
| Cash on hand maintained for the purpose of providing cash register change. |
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Term
|
Definition
| Currency, coins, and checks received but not yet deposited. |
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Term
|
Definition
| The uncollected portion of taxes that a governmental unit has levied and billed. |
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Term
|
Definition
| Taxes which were levied for the current operating year but are uncollected. |
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Term
| 1130 Accounts Receivable . |
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Definition
| Amounts due on open account from private persons, firms, or corporations for goods and services furnished by the school district. |
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Term
|
Definition
| Generally accepted accounting principles for governmental entities are established by the Governmental Accounting Standards Board and provide the foundation for financial accounting and reporting for school districts. |
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Term
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Definition
| probable future economic benefits obtained or controlled by an entity as a result of past transactions or events. Other debits are budgetary accounts that normally have debit balances. |
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Term
| Basis of accounting refers to when |
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Definition
| revenues, expenditures, expenses, and transfers--and the related assets and liabilities--are recognized in the accounts and reported in the financial statements. |
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Term
|
Definition
| Currency, coin, checks, money orders, and banker's drafts on hand or on deposit with an official or agent designated as custodian of cash and bank deposits. |
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Term
|
Definition
| Community Services consist of those activities that are not directly related to providing education for pupils in a school system. These include noninstructional services provided by the school system for the community. |
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Term
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Definition
| cash or other assets that are expected to be converted to cash within the operating cycle. |
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Term
| Districts maintaining propriety and fiduciary funds should apply |
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Definition
| the accrual basis of accounting. |
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Term
| Educational programs are established by |
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Definition
| law for Florida school districts and are the basis for the program cost accounting and reporting system |
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Term
|
Definition
| The school or office location that is the center for accumulation of costs. Program. |
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Term
|
Definition
| Denotes the twelve month period to which the annual budget applies. This designation is useful in analyzing costs of programs that extend over more than one fiscal year. |
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Term
| Florida school districts operate the following types of budgetary funds: |
|
Definition
| general, special revenue, capital project, and debt service. |
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Term
| For reporting purposes, grant and project numbers are five character codes, that are designated by DOE. |
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Definition
| Districts may elect to crosswalk from a local coding structure to the state-designated grant and project numbers. |
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Term
|
Definition
| refers to the objective or purpose of an expenditure. Functions are the activities performed to accomplish the objectives of the organization. |
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Term
|
Definition
| A fund is defined as a fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. |
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Term
| General Support Services. |
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Definition
| Those activities associated with establishing policy, operating schools and the school system, and providing the necessary facilities and services for the staff and pupils. This includes salaries and expenses for the Board, General Administration, School Administration, Facilities Acquisition and Construction, Fiscal Services, Food Services, Central Services, Pupil Transportation Services, Operation of Plant, and Maintenance of Plant. |
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Term
|
Definition
| Code numbers assigned by DOE for reporting state and federal grants. |
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Term
|
Definition
| . The activities dealing directly with the teaching of pupils or the interaction between teacher and pupils. Instruction is further classified as Basic (K-12), Exceptional, Vocational-Technical, and Adult General. Another subfunction, "Other Instruction", is provided for programs such as recreation and enrichment and prekindergarten instruction. |
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Term
| Instructional Support Services. |
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Definition
| This includes administrative, technical, and logistical support to facilitate and enhance instruction. Support Services include Pupil Personnel Services, Instructional Media, Instruction and Curriculum Development Services, and Instructional Staff Training Services. |
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Term
| Most grants accounted for in the special revenue funds require |
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Definition
| the expenditure of funds as the primary determinant of eligibility for funding. |
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Term
| Object means the goods purchased or the service obtained. There are eight major object categories provided in this manual: |
|
Definition
| Salaries Employee Benefits Purchased Services Energy Services Materials and Supplies Capital Outlay Other Expenses Transfers |
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Term
| One of the primary differences between the government-wide statements and the fund financial statements is |
|
Definition
| the measurement focus and basis of accounting. |
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Term
|
Definition
| This classification is used to identify expenditures related to a specific activity such as a construction project or a project funded through grants. |
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Term
| Proprietary and fiduciary funds utilize |
|
Definition
| the “full accrual” basis of accounting.revenues and expenses are recognized when they occur regardless of the timing of the related cash flows. |
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Term
| the fund financial statements for governmental funds continue to reflect |
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Definition
| the current financial resources measurement focus and the modified accrual basis of accounting. |
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Term
| The government-wide statements reflect |
|
Definition
| the economic resources measurement focus and the full accrual basis of accounting |
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Term
| 1140 Due From Other Funds. |
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Definition
| Amounts due for goods or services provided by a particular fund to another fund or for interfund loans. |
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Term
| 1141 Due From Budgetary Funds. |
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Definition
| Amounts due from one fund to another. Separate accounts should be maintained for each interfund loan. |
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Term
| 1142 Due From Internal Funds. |
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Definition
| Amounts due for advances to internal accounts. Separate accounts should be maintained for each advance. |
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Term
|
Definition
| Materials and supplies on hand for future use in operations. Subaccounts may be used to identify different types of inventory such as Materials, Purchased Food, and Commodities. |
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Term
|
Definition
| Securities and real estate held for the production of income in the form of interest, dividends, rentals, or lease payments. This account does not include assets used in school district operations. Separate accounts for each category of investments may be maintained. |
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Term
|
Definition
| U. S. Government Securities. Securities of the U. S. Government acquired by the district school board as authorized by statute and held for the production of income in the form of interest. |
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Term
|
Definition
| - Section 237.161 Loans. Amounts invested from proceeds of loans made pursuant to Section 237.161, F.S. |
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Term
|
Definition
| - SBE/COBI Bonds. State Board of Education Bonds issued on behalf of school districts under Section 18, Article XII of the State Constitution. |
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Term
|
Definition
| - State Board of Administration. Amounts placed with the State Board of Administration for investment. |
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Term
| 1169 Other Governmental Securities. |
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Definition
| Securities of other governmental agencies authorized by Florida Statutes and not identified above. |
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Term
| 1170 Interest Receivable on Investments. |
|
Definition
| The amount of interest receivable on investments, excluding purchased interest. |
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Term
|
Definition
| Amounts to be recovered from reinsurance policies. |
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Term
| 1200 Other Current Assets. |
|
Definition
| All other assets, current in nature, that are not specifically provided for in other sections. |
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Term
|
Definition
| . Funds deposited by the school district as a prerequisite to receiving services and/or goods. |
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Term
| 1220 Due From Other Agencies. |
|
Definition
| Amounts due from other governmental units for revenues from Federal, Federal through State, State or other sources. 1230 Prepaid Expenses. Payment of items which will benefit future accounting periods. |
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Term
|
Definition
| Land, land improvements, buildings, machinery, furniture, equipment, and all other tangible and intangible assets that are used in operations and have useful lives that extend beyond a single accounting period. If acquired through donation, the capital asset should be recorded using the fair value at the time of acquisition. |
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Term
|
Definition
| The acquisition cost of land owned by a school system. If land is purchased, this account includes the purchase price and other costs incurred to prepare the land for use such as legal fees, filling and excavation costs, and other improvements. |
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Term
|
Definition
| – Nondepreciable . The cost of permanent improvements to land that are not subject to depreciation. |
|
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Term
| 1320 Improvements Other Than Buildings. |
|
Definition
| The cost of permanent improvements, other than buildings, which add value to land. Examples include fences, retaining walls, sidewalks, sewage treatment systems, original or expanded paving projects, fixed playground apparatus, flagpoles, gateways, underground storage tanks, etc., which are not part of the building service systems and similar improvements. |
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Term
| 1329 Accumulated Depreciation |
|
Definition
| – Improvements Other Than Buildings. The accumulation of systematic and rational allocations of the cost of improvements other than buildings over the useful lives of the assets. |
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Term
| 1330 Buildings and Fixed Equipment. |
|
Definition
| The cost of permanent structures used to house persons and property owned by a school system. If buildings are purchased or constructed, this account includes the acquisition or construction costs of permanent buildings and fixtures attached to and forming a permanent part of such building. |
|
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Term
| 1339 Accumulated Depreciation - Buildings and Fixed Equipment. |
|
Definition
| The accumulation of systematic and rational allocations of the cost of buildings and fixed equipment over the useful lives of the assets. |
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Term
| 1340 Furniture, Fixtures, and Equipment. |
|
Definition
| The cost of furniture, fixtures, and equipment owned by a school system. This account includes teaching, laboratory, research, diagnostic and testing, and administrative equipment used by or for students. |
|
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Term
| 1349 Accumulated Depreciation - Furniture, Fixtures, and Equipment. |
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Definition
| The accumulation of systematic and rational allocations of the cost of furniture, fixtures and equipment over the useful lives of the assets. |
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Term
|
Definition
| The cost of all transportation equipment including vehicles used for pupil transportation and service vehicles (trucks, vans, scooters, motorcycles, passenger cars, or other motorized units). |
|
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Term
| 1359 Accumulated Depreciation - Motor Vehicles. |
|
Definition
| The accumulation of systematic and rational allocations of the cost of vehicles over the useful lives of the assets. |
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Term
| 1360 Construction in Progress. |
|
Definition
| The actual cost incurred to date for construction work undertaken but not yet completed. This account reflects the total construction costs recorded as expenditures in the capital projects funds. |
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Term
| 1370 Property under Capital Lease. |
|
Definition
| The net present value of lease payments capitalized as assets. When title to the property passes, the value is transferred to the appropriate capital asset account. |
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Term
| 1379 Accumulated Depreciation |
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Definition
| – Property under Capital Lease. The accumulation of systematic and rational allocations of the cost of property under capital lease over the useful lives of the assets. |
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Term
| 1380 Audio Visual Materials and Computer Software. |
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Definition
| The cost of audio visual materials and computer software which meet the criteria for capitalization. |
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Term
| 1381 Audio Visual Materials. |
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Definition
| The cost of audio visual materials owned by a school district. |
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Term
|
Definition
| The cost of computer software purchased by a school district. Specifically this refers to the set of programs and associated documentation used to control the operation of a computer. |
|
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Term
| The two primary types of software are |
|
Definition
| (1) systems software which include operating systems, programming languages, and utility programs; and (2) application programs that are designed to perform tasks such as data base management, spreadsheet functions, instruction, and word processing. |
|
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Term
| when software is acquired with computer hardware for a single purchase price and the relative value of the software is material to the total cost, |
|
Definition
| it is necessary to allocate the acquisition cost to both the software and hardware in accordance with generally accepted accounting principles for lump-sum or basket purchases. |
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Term
| systems software acquired in conjunction with computer hardware may be |
|
Definition
| recorded as part of the equipment purchase (no allocation of cost to the software) when the software will not be removed, transferred, or in any way separated from the original hardware. |
|
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Term
| when software which was originally recorded as equipment is subsequently removed, |
|
Definition
| it would be necessary to retroactively allocate a portion of the original cost, if material, to the software for proper recording of the removal or transfer. |
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Term
| 1388 Accumulated Depreciation - Audio Visual Materials. |
|
Definition
| The accumulation of systematic and rational allocations of the cost of audio visual materials over the estimated useful lives of the assets. |
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Term
| 1389 Accumulated Amortization - Computer Software. |
|
Definition
| The accumulation of systematic and rational allocations of the cost of computer software over the estimated useful lives of the assets. |
|
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Term
|
Definition
| Due to the elimination of the general long-term debt account group by GASB Statement 34, Accounts 1410 through 1450, used for Amounts Available/To Be Provided for Debt Service, are no longer necessary and therefore, have been deleted. |
|
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Term
|
Definition
| A group of general ledger accounts that normally have debit balances and are used to achieve budgetary integration within the accounting system. |
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Term
|
Definition
| The amount of revenues estimated to be realized during a budget period, whether collected in the same or subsequent periods. |
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Term
|
Definition
| Commitments in the form of purchase orders or contracts which are chargeable to an appropriation and which represent a reserve of the budgetary fund balance. Once a purchase order or contract is fulfilled, the encumbrance is removed from the accounting records. |
|
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Term
|
Definition
| probable future sacrifices of economic benefits arising from present obligations to transfer assets or provide services as a result of past transactions. |
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Term
| 2100 Current Liabilities. |
|
Definition
| Current liabilities represent obligations expected to be paid from current financial resources usually within the operating cycle or one year. |
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Term
| 2110 Salaries, Benefits and Payroll Taxes Payable |
|
Definition
| . Amounts due to employees or others for salaries, benefits, and payroll taxes. |
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Term
|
Definition
| Liabilities representing amounts due on open account to private persons or organizations for goods and services received by a school system. (Does not include amounts due to other funds or other governments.) 2130 Judgments Payable . Amounts owed as a result of court decisions, including condemnation awards for private property taken for public use. |
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Term
| 2140 Construction Contracts Payable |
|
Definition
| . Amounts due by a school system on contracts for construction of buildings or other structures, and other improvements. |
|
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Term
| 2150 Construction Contracts Payable - Retained Percentage. |
|
Definition
| Amounts due on construction contracts representing a percentage of the total contract price that is not paid pending final inspection, the lapse of a specified time, or both. |
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Term
|
Definition
| Amounts owed for goods and services rendered by a particular fund to another fund within the school district or interfund loans due within one year. |
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Term
| 2161 Due To Budgetary Funds. |
|
Definition
| Amounts owed by a particular fund to another fund within the school district (excluding amounts due to school internal funds). |
|
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Term
| 2162 Due to Internal Funds. |
|
Definition
| Amounts owed by a particular fund to school internal funds within the district. Separate accounts should be maintained for each liability. |
|
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Term
| 2170 Payroll Deductions and Withholdings. |
|
Definition
| Amounts deducted from employees’ salaries for withholding taxes and other purposes. A separate liability account may be used for each type of deduction. |
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Term
| 2180 Matured Bonds Payable . |
|
Definition
| Unpaid bonds that have reached or passed their maturity date. |
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Term
|
Definition
| Cash with Fiscal Agent, should be used to record amounts remitted to the paying agent for payment of this liability. |
|
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Term
| 2190 Matured Interest Payable . |
|
Definition
| Unpaid interest on bonds that have reached or passed their maturity date. |
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Term
| 2200 Other Current Liabilities. |
|
Definition
| All other current liabilities that are not provided for specifically in preceding subsections. |
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Term
| 2210 Accrued Interest Payable . |
|
Definition
| Interest costs related to the current and/or prior periods, but not due until a later date. Also, amounts received at the time of a bond sale for interest accrued from the date of issuance to the date of sale. |
|
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Term
|
Definition
| . Liability for deposits received as a prerequisite to providing services and/or goods. |
|
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Term
| 2230 Due to Other Agencies. |
|
Definition
| Amounts owed by the reporting school district to other governmental units. Separate accounts may be maintained for each liability. |
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Term
| 2240 Due to Fiscal Agent. |
|
Definition
| Amounts due to fiscal agents, such as commercial banks, for servicing the district’s matured debt. |
|
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Term
| 2250 Section 237.151 Notes Payable . |
|
Definition
| Amounts due on current loans authorized by Section 237.151, F.S. |
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Term
|
Definition
| Sales taxes collected by the district which must be remitted to the state. |
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Term
| 2271 Estimated Unpaid Claims - Self-Insurance Program. |
|
Definition
| Amount needed to provide for the estimated ultimate cost of settling claims for events that have occurred on or before the balance sheet date, including reported claims and claims incurred but not reported. |
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Term
| 2272 Estimated Liability for Claim Adjustment Expenses. |
|
Definition
| Amount needed to provide for the estimated ultimate cost required to investigate and settle claims relating to insured events that have occurred on or before the balance sheet date, whether or not reported to the district. |
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Term
| 2280 Estimated Liability for Arbitrage Rebate. |
|
Definition
| Districts with a calculated arbitrage rebate liability should abate the amount of the "rebate set aside" against the interest revenue account within the fund which has generated interest earnings which are subject to rebate. This amount should be recorded as a liability of the fund earning the interest. |
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Term
| 2290 Internal Accounts Payable. |
|
Definition
| Amounts held on behalf of others in the internal accounts agency fund. |
|
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Term
| 2300 Long-Term Liabilities. |
|
Definition
| Long-term liabilities are debts which a school district plans to hold more than one year. |
|
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Term
|
Definition
| An unconditional written promise signed by the maker to pay a certain sum of money on demand or at a fixed or determinable future time, either to the bearer or to the person designated therein. |
|
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Term
|
Definition
| . Obligations authorized under the provisions of Sections 237.161 and 237.162, F.S. This includes installment loan contracts approved under this statutory authority. |
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Term
| 2313 Bond Anticipation Notes. |
|
Definition
| Short-term notes sold in anticipation of a bond issue which are full faith and credit obligations of the school district and are to be retired from the proceeds of the bonds to be sold. |
|
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Term
| 2315 Obligations Under Capital Leases. |
|
Definition
| The present value of future payments on capitalized lease agreements. |
|
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Term
|
Definition
| The face value of obligations representing a written promise, generally under seal, to pay a specified sum of money at a designated maturity date with a fixed rate of interest payable periodically. |
|
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Term
| 2321 State Board of Education/Capital Outlay Bond Indebtedness (COBI) Bonds Payable . |
|
Definition
| Principal balance due on bonds issued by the SBE on behalf of the school district under Section 18, Article XII, of the State Constitution. Such bonds have been designated SBE or Capital Outlay Bonded Indebtedness (COBI). |
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Term
| 2322 District Bonds Payable . |
|
Definition
| Principal balance due on bonds issued by the school district as authorized by the voters of the district. |
|
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Term
| 2323 Special Act Bonds Payable . |
|
Definition
| Balance due on the principal amount of bonds or revenue certificates issued by the school district pursuant to authority granted by special acts of the Legislature. |
|
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Term
| 2324 Motor Vehicle License Revenue Bonds Payable . |
|
Definition
| Balance due on principal amount of bonds or revenue certificates of the school district as authorized by the legislature. |
|
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Term
| 2330 Liability for Compensated Absences. |
|
Definition
| Amounts owed to employees for unpaid vacation and sick leave liabilities based on the right to receive compensation for future absences attributable to services already rendered. |
|
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Term
| 2340 Certificates of Participation Payable . |
|
Definition
| Obligations resulting from the issuance of certificates of participation, a financing instrument which provides the issuer with cash to finance construction or capital acquisitions. |
|
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Term
| 2350 Estimated Liability for Long-Term Claims. |
|
Definition
| Amounts due for long-term claims which are not otherwise classified, including estimates of insurance claims and judgments. |
|
|
Term
| 2370 Estimated PECO Advance Payable . |
|
Definition
| Obligation for the repayment of PECO funds received pursuant to Section 235.435(2), F.S. 2380 Other Long Term Liabilities. 2400 Other Credits. All other liabilities not provided for in preceding subsections. |
|
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Term
|
Definition
| Liabilities resulting from the receipt of unearned revenue. |
|
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Term
| 2411 Deferred Revenue-Public Education Capital Outlay (PECO) |
|
Definition
| . The annual allocation of PECO funds for which encumbrance authorizations have not been issued. |
|
|
Term
| 2412 Deferred Revenue-Cash Advance From Grants. |
|
Definition
| Unearned revenues represented by cash advanced for grants, etc. |
|
|
Term
| 2414 Deferred Revenue - Classrooms First Program. |
|
Definition
| Unearned revenues represented by cash advanced for the Classrooms First Program. |
|
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Term
|
Definition
| A group of general ledger accounts that normally have credit balances and are used to achieve budgetary integration within the accounting system. |
|
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Term
|
Definition
| Authority granted by the school board to make expenditures and to incur obligations in the name of the school district for specified purposes and amounts during the fiscal year. |
|
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Term
|
Definition
| The excess of fund assets over fund liabilities. In governmental funds, this difference represents fund balance. In proprietary and fiduciary funds, the difference represents net assets. |
|
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Term
| 2705 Reserved for Endowments. |
|
Definition
| The segregated portion of fund balance indicating that permanent trust fund balance amounts are legally restricted for endowment purposes. |
|
|
Term
| 2710 Reserved for State Required Carryover Programs. |
|
Definition
| The segregated portion of fund balance representing the unexpended balances of categorical program funds and earmarked funds carried forward to the subsequent fiscal year pursuant to Rule 6A-1.0141, FAC. |
|
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Term
| 2720 Reserved for Encumbrances. |
|
Definition
| An account representing a portion of a fund balance segregated for outstanding encumbrances. |
|
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Term
| 2730 Reserved for Inventory. |
|
Definition
| Segregation of a portion of fund balance for the amount of ending inventory. |
|
|
Term
| 2740 Reserved for Ending Cash Balance. |
|
Definition
| An account used to restrict a portion of fund balance for the amount of cash which is to be carried over for the payment in the subsequent period of expenditures related to the current period. |
|
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Term
|
Definition
| An account used to restrict a portion of the fund balance in a debt service fund which is required to be established by bond resolution. |
|
|
Term
| 2752 Other Amounts Reserved for Debt Service. |
|
Definition
| Segregation of a portion of the fund balance in a debt service fund required by legal restrictions. |
|
|
Term
| 2760 Unreserved Fund Balance. |
|
Definition
| The portion of fund balance representing expendable available financial resources. |
|
|
Term
| 2762 Designated for Insurance Loss Recoveries. |
|
Definition
| Designated amounts of insurance proceeds which will be used to replace the loss. |
|
|
Term
| . 2770 Net Assets, Invested in Capital Assets, Net of Related Debt. |
|
Definition
| The component of the difference between assets and liabilities of proprietary funds that consists of capital assets less accumulated depreciation and the outstanding balance of debt that is directly attributable to the acquisition, construction, or improvement of those assets. |
|
|
Term
| 2780 Net Assets, Restricted. |
|
Definition
| The component of the difference between assets and liabilities of proprietary funds that consists of assets with constraints placed on their use by external parties or through constitutional provisions or enabling legislation. |
|
|
Term
| 2785 Net Assets, Held in Trust. |
|
Definition
| The difference between assets and liabilities of fiduciary funds. |
|
|
Term
| 2790 Net Assets, Unrestricted. |
|
Definition
| The difference between assets and liabilities of proprietary funds that is not reported as net assets, invested in capital assets, net of related debt or restricted net assets. |
|
|
Term
|
Definition
| Revenue received by the district directly from the federal government without the state as a distributing agency. |
|
|
Term
| 3120 Federal Impact Funds. |
|
Definition
| Funds provided to the district as non-earmarked funds to be used for the support of the total school program when increased enrollment is attributable to federally connected activities. |
|
|
Term
| 3121 Federal Impact, Current Operations. |
|
Definition
| These are non-earmarked funds, accounted for through the district school fund, to be used for the support of the total school program. |
|
|
Term
| A district may qualify for revenue from this source |
|
Definition
| during any school year, when minimum conditions are met. In order to be eligible, not less than three percent (3%) of the total average daily attendance (K-12) must result from pupils who have a parent employed on an eligible federally owned property within the state of Florida. |
|
|
Term
| 3170 Workforce Investment Act. |
|
Definition
| Amounts received directly to assist in providing job training and employment opportunities for the economically disadvantaged unemployed, and to assure that training and other services lead to maximum employment opportunities. |
|
|
Term
| 3180 Community Action Programs. |
|
Definition
| Funds provided by the federal government for community action programs to help urban and rural communities mobilize their resources to combat poverty. |
|
|
Term
| 3190 Other Federal Direct. |
|
Definition
| Other amounts received directly from the federal government. 3191 R.O.T.C. Amounts received to assist districts in establishing Reserve Officers Training Corps programs. |
|
|
Term
| 3199 Miscellaneous Federal Direct. |
|
Definition
| Other sources of direct federal funding not previously classified. |
|
|
Term
| 3200 Federal Through State. |
|
Definition
| Federal funding distributed through the state to the district. |
|
|
Term
| 3201 Vocational Education Acts. |
|
Definition
| Formula grant funds provided to assist in conducting and strengthening vocational education programs. |
|
|
Term
|
Definition
| Funds received as reimbursement through the federal Medicaid program. |
|
|
Term
| 3220 Workforce Investment Act. |
|
Definition
| Amounts received to assist in providing occupational training for the unemployed that cannot obtain appropriate full-time employment without training. |
|
|
Term
| 3226 Eisenhower Math and Science. |
|
Definition
| Funds received to improve the skills of teachers and the quality of instruction in mathematics and science in elementary and secondary schools. |
|
|
Term
|
Definition
| Funds received for drug and alcohol abuse education and prevention programs. |
|
|
Term
| 3230 Individuals with Disabilities Education Act (IDEA). |
|
Definition
| Amounts received from grants for handicapped students, including preschool children ages 3-5. |
|
|
Term
| 3240 Elementary and Secondary Education Act, Title I. |
|
Definition
| Amounts received from grants to assist in the education of disadvantaged and handicapped students. |
|
|
Term
| 3251 Adult General Education. |
|
Definition
| Funds provided to encourage and expand basic educational programs for adults. |
|
|
Term
| 3253 Vocational Rehabilitation. |
|
Definition
| Funds provided for vocational rehabilitation training. |
|
|
Term
| 3255 National Forest Funds. |
|
Definition
| Revenue received by a district from the sale of timber and forest products from a national forest within the boundaries of the county. |
|
|
Term
| 3260 National School Lunch Act. |
|
Definition
| Funds, grants-in-aid, and other assistance for providing an adequate supply of foods and facilities for the establishment, maintenance, operation, and expansion of nonprofit school lunch programs. |
|
|
Term
| 3261 School Lunch Reimbursement. |
|
Definition
| Federal reimbursement distributed by the state for lunches served through this program. |
|
|
Term
| 3262 School Breakfast Reimbursement. |
|
Definition
| Federal reimbursement distributed by the state for breakfasts served through this program. |
|
|
Term
| 3263 After School Snack Reimbursement. |
|
Definition
| Federal reimbursement distributed by the state for snacks served through this program. |
|
|
Term
| 3264 Child Care Food Program. |
|
Definition
| Reimbursements for food served in daycare centers, including food and milk reimbursements. 3265 U.S.D.A. Donated Commodities. This account reflects the fair market value of foods donated by USDA. 3266 Cash in Lieu of Donated Foods. Amounts received in cash through the donated food program. |
|
|
Term
| 3267 Summer Food Service Program. |
|
Definition
| Reimbursement for feeding programs, usually conducted during the summer, that are not part of the regular school lunch reimbursement program. |
|
|
Term
| 3268 Nutrition Education and Training Program. |
|
Definition
| Funding for training of children, teachers and school food service personnel on nutrition and health. |
|
|
Term
| 3269 Other Food Services. |
|
Definition
| Other food service revenue not previously classified. |
|
|
Term
| 3270 Elementary and Secondary Education Act (ESEA), Title VI. 3290 Other Federal Through State. |
|
Definition
| Other federal funds received from the state. Accounts 3291-3293 are provided for federal funds administered through the state for programs for Cuban, Haitian, Indo-Chinese, or other refugee students. |
|
|
Term
| 3310 Florida Education Finance Program (FEFP). |
|
Definition
| Revenue received for current operations under this program. |
|
|
Term
| 3315 Workforce Development |
|
Definition
| . Amounts received from state funded program for adult education. |
|
|
Term
| 3316 Workforce Development Capitalization Incentive Grant. |
|
Definition
| Grant funds provided by the state to defray costs associated with the start up or expansion of workforce development programs. |
|
|
Term
| 3318 Adults With Disabilities. |
|
Definition
| Amounts received from the state to fund programs for adults with disabilities. |
|
|
Term
| 3320 State Auto License, CO&DS. |
|
Definition
| Since January 1, 1953, all state appropriations for Capital Outlay and Debt Service have been secured through the first receipts from the sale of state automobile license tags. The amount is computed pursuant to Section 236.602, F.S. These funds are earmarked for approved capital outlay and debt service by the Constitution and State Board of Education rules. Separate depository accounts are required for these funds. |
|
|
Term
|
Definition
| Funds remitted by the state to the district that are available for approved projects. |
|
|
Term
| 3322 CO&DS Withheld for SBE/COBI Bonds. |
|
Definition
| Section 18, Article XII of the Constitution, authorizes the State Board of Education to sell bonds and revenue certificates for and on behalf of district school boards. |
|
|
Term
| These bonds, when issued, must be |
|
Definition
| retired from a portion of the Capital Outlay and Debt Service funds available to participating districts. |
|
|
Term
| The state acts as fiscal and paying agent for |
|
Definition
| the districts and computes the annual requirement for reserves, principal, interest, and other debt service items. |
|
|
Term
| The debt service requirement is |
|
Definition
| deducted from the district's CO&DS funding and the amounts needed for reporting these items are provided by the Department of Education. |
|
|
Term
| 3323 CO&DS Withheld for Administrative Expense. |
|
Definition
| The state acts as paying agent for SBE bonds and plan review. The Constitution, implemented by State Board rules, authorizes a minor charge for these services. This is a book entry provided by the state. |
|
|
Term
| 3324 Cost of Issuing SBE/COBI Bonds. |
|
Definition
| An additional charge made of districts participating in the SBE bond sale during the current fiscal year. This is a book entry provided by the state. |
|
|
Term
| 3325 Interest on Undistributed CO&DS. |
|
Definition
| Interest earnings on CO&DS funds held in trust for distribution to districts in the subsequent fiscal year. |
|
|
Term
| 3326 SBE/COBI Bond Interest. |
|
Definition
| Interest earnings from required reserve maintained during the first three years of each SBE bond issue as provided by the resolution authorizing sale of SBE bonds. The reserve is invested by the state and each district is credited with the pro rata share of interest earnings. The amount of the revenue will be provided by the Department of Education. |
|
|
Term
| 3334 Florida Teacher’s Lead Program. |
|
Definition
| Funds received for disbursement in the form of stipends to classroom teachers for materials and supplies to be used by students assigned to the teachers. |
|
|
Term
| 3335 Diagnostic and Learning Resources Centers. |
|
Definition
| Funds for use in promotion of an exceptional child program usually restricted by an approved plan or budget. |
|
|
Term
| 3336 Instructional Materials. |
|
Definition
| Funding allocation for instructional materials. Does not include receipts from collections for lost or damaged textbooks or sale of textbooks. |
|
|
Term
| 3337 School Breakfast Supplement. |
|
Definition
| Revenue received for the elementary student breakfast supplement pursuant to Section 228.195, F.S. |
|
|
Term
| 3338 School Lunch Supplement. |
|
Definition
| State reimbursement to the districts for required matching of Federal funds. |
|
|
Term
| 3341 Racing Commission Funds. |
|
Definition
| Revenue provided to districts pursuant to law from racetrack receipts. Funds may be restricted by terms of this act. (Racetrack funds provided by the Board of County Commissioners as a grant, rather than from a legal requirement, should be recorded in account 3440, Gifts, Grants, and Bequests.) |
|
|
Term
|
Definition
| . Amounts received by those districts in which a state forest is located. |
|
|
Term
|
Definition
| Receipts provided from mobile home licenses in accordance with Section 320.081, F.S. |
|
|
Term
| 3344 District Discretionary Lottery Funds. |
|
Definition
| Funding allocated from the Educational Enhancement Trust Fund pursuant to appropriation by the Legislature. |
|
|
Term
|
Definition
| . Funding provided by the state for student transportation per Section 236.083, F. S. |
|
|
Term
| 3361 School Recognition Funds. |
|
Definition
| Funding for the School Recognition Program awarded to schools that sustain high performance or demonstrate substantial improvement in student performance. |
|
|
Term
| 3362 Teacher Recruitment and Retention. |
|
Definition
| Revenue received for the recruitment and retention of full-time instructional personnel. |
|
|
Term
| 3363 Excellent Teaching Program. |
|
Definition
| Revenue received in the amount of the employer’s share of Social Security and Medicare taxes for those teachers who qualify for national board certification and receive bonuses in accordance with Section 236.08106, F.S. |
|
|
Term
|
Definition
| Programs and initiatives designed to provide funding and services in local communities to children, birth to five years of age, and their families. Includes Prekindergarten Early Intervention, Florida First Start, Collaborative Partnership Incentives, Migrant Pre-School, and Regional Assistance. 3373 Reading Programs. Revenue received for intensive reading programs targeted at improving the reading proficiency of students. |
|
|
Term
| 3375 Public School Technology. |
|
Definition
| Revenue received to enhance the use of technology in the instruction of students. |
|
|
Term
|
Definition
| Revenue received for teacher training including the funds required for inservice personnel training as prescribed in Section 236.081(3), F.S. |
|
|
Term
| 3378 Full Service Schools. |
|
Definition
| Funding received for the continuation and expansion of the Full Service Schools project. |
|
|
Term
| 3390 Miscellaneous State Revenue. |
|
Definition
| Other amounts received from the state. |
|
|
Term
| 3391 Public Education Capital Outlay (PECO). |
|
Definition
| Capital outlay funds derived from the Gross Receipts Tax and distributed pursuant to Section 235.435, F.S. Funds are distributed based upon cash flow needs for projects rather than in a lump sum or annual disbursement. Allocations are initially recorded as deferred revenue with revenue recognition on issuance of an encumbrance authorization. |
|
|
Term
| 3392 Classrooms First Program. |
|
Definition
| Funding provided for the Classroom First Program pursuant to Section 235.187, F.S., for the construction, renovation, remodeling, repair, or maintenance of education facilities; or debt service on Classrooms First bonds. Allocations are initially recorded as deferred revenue with revenue recognized on issuance of an encumbrance authorization |
|
|
Term
| 3393 School Infrastructure Thrift (SIT) Program. |
|
Definition
| Revenue awarded through the SIT program pursuant to Section 235.2155, F. S. 3394 Effort Index Grants. Revenues received through Effort Index Grants for educational facilities construction projects pursuant to Section 235.186, F. S. |
|
|
Term
| 3395 Smart Schools Small County Assistance Program. |
|
Definition
| Funding provided to small counties for the construction, expansion, repair, and renovation of school facilities. The program is a supplement to the Special Facilities Construction Account. |
|
|
Term
| 3396 Class Size Reduction/Capital Outlay. |
|
Definition
| Capital outlay funds received for the construction of classroom facilities to serve public school students in kindergarten through grade 3. |
|
|
Term
| 3397 Charter School Capital Outlay Funding. |
|
Definition
| Capital outlay funds provided to charter schools pursuant to Section 228.0561, F.S. |
|
|
Term
| 3399 Other Miscellaneous State Revenue. |
|
Definition
| Other sources of state funding not previously classified. |
|
|
Term
| 3400 Revenue From Local Sources. 3410 Taxes. |
|
Definition
| Taxes levied by a school system on the assessed valuation of real and personal property located within the district. The budgeted tax revenues must represent at least 95 percent of the yield from the proposed millage (millage x assessed valuation x 95%). |
|
|
Term
| 3411 District School Taxes. |
|
Definition
| Tax revenues generated from the operating tax millage. |
|
|
Term
| 3412 District I. & S. Taxes. |
|
Definition
| Amounts from special tax millages levied for the purpose of retiring indebtedness pursuant to SBE Rule 6A-1.037 and authorizing statutes. |
|
|
Term
| 3413 District Local Capital Improvement Tax. |
|
Definition
| Revenues generated from a tax levy authorized by Section 236.25(2), F.S. for the District Capital Improvement Fund. With school board approval, up to two mills may be levied without voter approval, however, district school boards may include a special tax levy on the ballot submitted to the electorate at the district biennial election. |
|
|
Term
|
Definition
| Funds received from a capital outlay sales surtax levied under the authority of a school district or through an interlocal agreement in which the surtax was levied under the county’s authority as provided by Section 212.055, F.S. 3421 Tax Redemptions. Revenue received during the fiscal year from the clerk of the circuit court for tax redemptions and from the sale of lands acquired for delinquent taxes. |
|
|
Term
| 3422 Payment in Lieu of Taxes. |
|
Definition
| Amounts received from a local housing authority or similar agency in lieu of the payment of taxes. |
|
|
Term
|
Definition
| All excess fees received from the tax collector. |
|
|
Term
|
Definition
| Amounts received for the education of nonresidents as prescribed by Section 228.121, F.S. |
|
|
Term
|
Definition
| Amounts received from the rental of property owned by the district and currently used for school purposes or rent from property other than school facilities. |
|
|
Term
| 3430 Interest, Including Profit on Investment. |
|
Definition
| Interest earnings from amounts held in daily balances, savings accounts, time deposits, or investments. Also, profit on the sale of investments. (Interest or profit should be recorded in the fund that produced the earnings unless specified otherwise by bond resolution or legal documents.) |
|
|
Term
| 3431 Interest on Investments. |
|
Definition
| Interest earnings on investments in United States Treasury bills, notes, bonds, savings accounts, time certificates of deposit, mortgages, or other interest-bearing obligations. |
|
|
Term
| 3432 Gain on Sale of Investments. |
|
Definition
| Gains realized from the sale of investments, i.e., the excess of sales proceeds over cost or other basis at the date of sale. |
|
|
Term
| 3433 Net Increase (Decrease) in the Fair Market Value of Investments. |
|
Definition
| Account established to recognize the change in fair value of investments in accordance with Governmental Accounting Standards Board (GASB) Statement 31. |
|
|
Term
| 3440 Gifts, Grants, and Bequests. |
|
Definition
| Amounts received from a philanthropic foundation, private individual or organization, or county commission for which no repayment or special service to contributor is expected. |
|
|
Term
|
Definition
| Revenue received from sale of meals and other related food service activities, including receipts from other agencies or projects for meals provided under contract to various groups or agencies. The following accounts are provided to further classify the various types of receipts such as breakfast, lunch, milk, etc., as required by approved forms. |
|
|
Term
|
Definition
| Student fees which are authorized by statute and established by the school board. |
|
|
Term
| 3461 Adult General Education Course Fees. |
|
Definition
| Fees charged to adult students for enrollment in adult general education courses as authorized by Section 239.117, F.S., and annual appropriations provisions. |
|
|
Term
| 3462 Postsecondary Vocational Course Fees. |
|
Definition
| Fees charged to adult students enrolled in adult vocational courses as authorized by appropriations proviso and Section 239.117, F.S. |
|
|
Term
| 3463 Continuing Workforce Education Course Fees. |
|
Definition
| Fees charged pursuant to Section 239.117, F.S. |
|
|
Term
| 3464 Capital Improvement Fees. |
|
Definition
| Capital improvement fees charged to students enrolled in postsecondary adult vocational or adult general courses pursuant to Section 239.117, F.S. |
|
|
Term
| 3465 Postsecondary Lab Fees. |
|
Definition
| Lab fees charged to students enrolled in postsecondary adult vocational or adult general courses pursuant to Section 239.117, F.S. |
|
|
Term
| 3465 Lifelong Learning Fees |
|
Definition
| . Fees for adult noncredit courses defined by Section 239.105, F.S. and charged pursuant to appropriations proviso. |
|
|
Term
|
Definition
| Fees charged to adult students enrolled in adult vocational and adult general education courses authorized by Section 239.117, F.S. and appropriations proviso. |
|
|
Term
|
Definition
| Other student fees authorized by statute and not specified above. |
|
|
Term
|
Definition
| Other fees authorized by statute and established by the school board. |
|
|
Term
| 3471 Preschool Program Fees. |
|
Definition
| Fees charged for preschool programs pursuant to Section 228.061(1), F.S. |
|
|
Term
| 3472 Prekindergarten Early Intervention Fees. |
|
Definition
| Fees charged for prekindergarten early intervention programs pursuant to Section 228.061(2), F.S. |
|
|
Term
| 3473 School-Age Child Care Fees. |
|
Definition
| Fees charged for school-age child care programs pursuant to Section 228.061(3), F.S. 3479 Other Schools, Courses, and Classes Fees. Other student fees authorized by 228.061(4), F.S. |
|
|
Term
|
Definition
| Proprietary fund revenues directly related to the fund's primary activities. These revenues consist primarily of user charges for goods and services. |
|
|
Term
| 3481 Charges for Services. |
|
Definition
| Operating revenues generated by a proprietary fund from rendering services to customers. |
|
|
Term
|
Definition
| Operating revenues generated by a proprietary fund from the sale of goods to customers. |
|
|
Term
|
Definition
| Operating revenues generated by a proprietary fund from insurance premiums. |
|
|
Term
| 3489 Other Operating Revenue. |
|
Definition
| Other operating revenues generated by a proprietary fund not previously classified. |
|
|
Term
| 3490 Miscellaneous Local Sources. |
|
Definition
| Other amounts received from local sources. |
|
|
Term
|
Definition
| Fees received for the use of school buses (except for school activities) including payments from other districts. |
|
|
Term
| 3492 Transportation Services Rendered for School Activities. |
|
Definition
| Amounts received from school internal accounts in payment of transportation costs for school related activities such as football games, band, or field trips. |
|
|
Term
|
Definition
| Amounts received from the sale of items classified as junk for salvage or recycle purposes. |
|
|
Term
| 3494 Receipt of Federal Indirect Cost Rate. |
|
Definition
| Amounts received from federal contracted programs for indirect expenses when an indirect cost rate has been approved by the Department of Education. |
|
|
Term
| 3495 Other Miscellaneous Local Sources. |
|
Definition
| Other miscellaneous revenues not previously classified. |
|
|
Term
|
Definition
| Revenue received from intergovernmental agencies derived from fees assessed for development of real property. |
|
|
Term
| 3497 Refunds of Prior Year's Expenditures. 3498 Collections for Lost, Damaged, and Sold Textbooks. |
|
Definition
| Amounts received locally for lost and damaged textbooks and sales of textbooks. |
|
|
Term
| 3499 Receipts of Food Service Indirect Costs. |
|
Definition
| Collections from the Food Service Fund for indirect costs. |
|
|
Term
| 3600- Other Financing Sources. |
|
Definition
| Increases in current financial resources other than revenues. 3700 3600 Transfers. Nonreciprocal interfund activity represented by disbursement of cash or goods from one fund within the district to another fund without an equivalent return and without a requirement for repayment. |
|
|
Term
| 3610 Transfers from General Fund. |
|
Definition
| Amounts received from the general fund with no return or requirement for repayment. |
|
|
Term
| 3620 Transfers from Debt Service Funds. |
|
Definition
| Amounts received from debt service funds with no return or requirement for repayment. |
|
|
Term
| 3630 Transfers from Capital Projects Funds. |
|
Definition
| Amounts received from capital projects funds with no return or requirement for repayment. |
|
|
Term
| 3640 Transfers from Special Revenue Funds. |
|
Definition
| Amounts received from special revenue funds with no return or requirement for repayment. |
|
|
Term
|
Definition
| Amounts received from one fund by another fund within the same fund type with no return or requirement for repayment . |
|
|
Term
| 3660 Transfers from Permanent Funds. |
|
Definition
| Amounts received from permanent funds with no return or requirement for repayment. |
|
|
Term
| 3670 Transfers from Internal Service Funds. |
|
Definition
| Amounts received from internal service funds with no return or requirement for repayment. |
|
|
Term
| 3680 Transfers from Trust Funds. |
|
Definition
| Amounts received from trust funds with no return or requirement for repayment. |
|
|
Term
| 3690 Transfers from Enterprise Funds. |
|
Definition
| Amounts received from enterprise funds with no return or requirement for repayment. |
|
|
Term
| 3700 Long-term Debt Proceeds and Sales of Capital Assets. |
|
Definition
| Increases in current financial resources resulting from the receipt of long-term debt proceeds and sales of capital assets. |
|
|
Term
|
Definition
| Proceeds from the sale of bonds. The par value or discounted amount realized from the sale should be credited to this account in the Capital Projects Fund. Any premium or accrued interest is used to reduce the interest payable on the issue and should be credited to Accrued Interest Payable in the debt service fund until the first interest payment date following the date of sale. |
|
|
Term
| 3711 SBE/COBI Bonds. Proceeds from sale of State Board of Education Bonds. |
|
Definition
| Section 18, Article XII, of the State Constitution authorizes district school boards to request the State Board of Education to issue bonds for and on behalf of the local school boards. These bonds do not have to be approved in an election or referendum. The Department of Education acts as agent for the district school board in preparing the resolutions for validation proceedings, requesting bids, printing and delivering the bonds sold, computing the required reserve and the annual amount for the payment of principal, interest and bank charges. |
|
|
Term
| 3712 District No. 1 Bonds. |
|
Definition
| Proceeds of District No. 1 bonds as authorized by Florida Statutes. This type of indebtedness is usually retired by a special tax levy on the non-exempt assessed value of the real and personal property within the district that issued the bonds. |
|
|
Term
| 3713 Race Track Revenue Bonds. |
|
Definition
| Proceeds of bonds pursuant to special act of the Legislature pledging race track revenue accruing to the district. |
|
|
Term
| 3714 Motor Vehicle License Revenue Bonds. |
|
Definition
| Proceeds of bonds pledging motor vehicle license revenue distributed to the districts by the state. |
|
|
Term
|
Definition
| Proceeds from bonds issued for capital facilities acquisition and construction. The debt is secured by the pledge of sales tax revenue authorized by Section 212.055, F.S. 3720 Loans. Proceeds of loans not repaid during the fiscal year in which obtained. |
|
|
Term
| 3721 Section 237.161/237.162 Loans. |
|
Definition
| Proceeds of loans authorized under Section 237.161 or 237.162, F.S., which permits the school board to borrow money for specific purposes when approved, including installment purchases under Section 237.161, F.S. |
|
|
Term
| 3722 Bond Anticipation Loans. |
|
Definition
| Proceeds of notes issued in anticipation of bond sale. These notes must be retired from the proceeds of the bond sale. v |
|
|
Term
| 3730 Sales of Capital Assets. |
|
Definition
| Proceeds from sales of capital assets of a school district. |
|
|
Term
| 3724 Capital Lease Agreements. |
|
Definition
| Source of funds for recording assets acquired under capital lease. Lease must be conditioned on the right of the board to terminate the lease at the end of each fiscal year (AGO 063-53). |
|
|
Term
|
Definition
| Proceeds from sales of real property (unimproved). |
|
|
Term
|
Definition
| Proceeds from sales of land and buildings. |
|
|
Term
|
Definition
| Proceeds from sales of equipment. |
|
|
Term
|
Definition
| Amounts received from insurance or other sources as result of the loss of school district property from fire, theft or other causes. |
|
|
Term
| 3750 Proceeds of Certificates of Participation. |
|
Definition
| Proceeds from the issuance of certificates of participation for the purpose of capital acquisition or construction. |
|
|
Term
| 3760 Proceeds of Forward Supply Contract. |
|
Definition
| Amounts received at the time of bond refunding representing proceeds from a forward supply contract which provides payment to the bond issuer for future interest to be earned on sinking fund investments that are made between the date of maturity and the date of scheduled interest or principal payments. |
|
|
Term
| 3770 Proceeds from Special Facilities Construction Advance. |
|
Definition
| Funds received from the Special Facilities Construction Account as authorized by Section 235.435(2), F.S. |
|
|
Term
| 3780 Gain on Disposition of Assets. |
|
Definition
| The excess of the financial inflows over the carrying value of the disposed assets. |
|
|
Term
|
Definition
| A fund is a fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. |
|
|
Term
|
Definition
| Funds established to account for resources that are legally restricted to the extent that only earnings, and not principal, may be used for purposes that support the government’s programs. |
|
|
Term
|
Definition
| The fund used to account for all financial resources except those required to be accounted for in another fund. |
|
|
Term
|
Definition
| Funds established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Debt service funds are as follows: |
|
|
Term
|
Definition
| State Board of Education/Capital Outlay Bond Indebtedness (COBI) Bonds issued by the SBE on behalf of the school district under Section 18, Article XII of the State Constitution. |
|
|
Term
|
Definition
| Bonds or revenue certificates issued by the school district pursuant to authority granted by special acts of the Legislature. 230 Section 237.161/237.162 F.S. Loans. Loans negotiated under authority of the cited statutory provisions. |
|
|
Term
| 240 Motor Vehicle Revenue Bonds. |
|
Definition
| Bonds issued under this expired authority. |
|
|
Term
|
Definition
| Bonds issued by the district as authorized by vote of the people of the district. |
|
|
Term
|
Definition
| 3XX Capital Projects Funds. Funds established to account for financial resources to be used for the acquisition or construction of major capital facilities. Capital projects funds are as follows: |
|
|
Term
|
Definition
| Capital projects financed by COBI bond issues. |
|
|
Term
|
Definition
| Capital projects financed by Special Act bonds. |
|
|
Term
| 330 Section 237.161/237.162 Loans. |
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Definition
| Capital projects financed by the cited statutory provisions for loans. |
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Term
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Definition
| Capital projects financed through the Public Education Capital Outlay program. |
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Term
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Definition
| Capital projects financed through district bonds. |
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Term
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Definition
| Capital projects financed through the district's allocation of the state Capital Outlay and Debt Service program. |
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Term
| 370 Capital Improvement - |
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Definition
| Section 236.25(2). Capital projects financed through tax levied pursuant to the cited statutes. |
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Term
| 380 Voted Capital Improvement Fund. |
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Definition
| Capital projects financed by millage levied pursuant to vote of the people of the district. 390 Other Capital Projects. |
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Term
| 4XX Special Revenue Funds. |
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Definition
| Funds used to account for the proceeds of specific revenue sources (other than trusts for individuals, private organizations, or other governments or for major capital projects) that are legally restricted to expenditure for specified purposes. |
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Term
| Use of Special Revenue Funds is required only when |
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Definition
| legally mandated. In Florida school districts, Special Revenue Funds should include federal categorical aid and a Food Services Fund. |
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Term
| 7XX Internal Service Funds. |
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Definition
| Funds established to account for any activity that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost-reimbursement basis, when the reporting government is the predominant participant in the activity. |
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Term
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Definition
| Funds used to report resources held by a governmental unit in a trustee or agency capacity for others and therefore, cannot be used to support the government’s own programs. |
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Term
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Definition
| Funds established to account for any activity for which a fee is charged to external users for goods and services. |
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Term
| The use of an enterprise fund is required if |
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Definition
| (1) the activity is financed with debt that is secured solely by a pledge of the net revenues from fees and charges of the activity, (2) laws or regulations require that the activity’s costs of providing services, including capital costs, be recovered with fees and charges, rather than with taxes or similar revenues, and (3) the pricing policies of the activity establish fees and charges designed to recover its costs, including capital costs. All public entity risk pools (Self Insurance - Consortiums) are required to be accounted for as enterprise funds. |
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Term
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Definition
| The object classification indicates the type of goods or services obtained as a result of a specific expenditure. |
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Term
| Seven major object categories are identified and described in this handbook: |
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Definition
| (1) Salaries, (2) Employee Benefits, (3) Purchased Services, (4) Energy Services, (5) Materials and Supplies, (6) Capital Outlay, (7) Other Expenses, and (8) Transfers. These broad categories are further subdivided to capture more detailed expenditure information. |
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Term
| These sub-object codes use |
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Definition
| two of the three characters in the three character field; the third character is reserved for future state specification. Although specified herein, the second character in the salaries object codes is not required, but is available for district consideration. The optional third characters of the 100, 200 and 600 object codes are provided in Appendix B. |
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Term
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Definition
| Amounts paid to employees of the school system who are considered to be in positions of a permanent nature, including personnel under written contract substituting for those in permanent positions. See account 750, Other Personal Services, for temporary services. This includes gross salary for personal services rendered while on the payroll of the district school board. Salaries shall be classified as follows: |
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Term
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Definition
| Persons with administrative duties who have authority for management policies in district and/or school operations. Included here are the superintendent; deputy, associate, assistant and area superintendents; executive and general directors; assistant directors; supervisors; coordinators; administrators on special assignment; principals; assistant principals; curriculum coordinators, deans and persons who carry out the job responsibilities indicated above with an alternate job title. |
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Term
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Definition
| Staff members assigned the professional activity of instructing students in courses. |
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Term
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Definition
| Included here are all other members of the instructional staff (teachers) as defined in Section 228.041 except classroom teachers and their substitutes. Examples include primary specialists, guidance counselors, psychologists, occupational/placement specialists, and media specialists. Salaries of personnel serving in positions which are part-time classroom teaching and part-time primary specialist (or other role) shall be apportioned to the two objects. |
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Term
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Definition
| Persons who substitute for classroom teachers either on a full-time or part-time basis. |
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Term
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Definition
| Persons who are aides under the supervision of a classroom teacher, library aides, and other school-level aides and paraprofessionals. |
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Term
| 160 Other Support Personnel. |
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Definition
| Included here are all school board employees not listed in another category. Examples include clerical/secretarial staff, technicians, transportation workers, custodians, cafeteria workers, accountants, architects, computer programmers, nurses, skilled craftsmen, engineers, mechanics, and unskilled laborers. |
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Term
| 170 Board Members and Attorneys. |
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Definition
| Persons who serve as school board members and those who are attorneys for the school board. |
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Term
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Definition
| Amounts paid by the school system on behalf of employees. These amounts are not included in gross salary. Such payments are fringe benefits and, while not paid directly to employees, are part of the cost of employing staff. Benefits are to be identified with the function in which the salaries were recorded. In the special case of Worker's Compensation a functional proration based on an approximate premium cost is required. |
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Term
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Definition
| A plan whereby a fund of money, built up through contributions from participants and the employer, is used to make regular payments to those who retire from service in the school system by reason of age, disability or length of service. |
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Term
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Definition
| Contributions of the employer's share of social security for district personnel. |
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Term
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Definition
| Expenditures to provide group insurance coverage for school personnel, such as life, health, and accident. |
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Term
| 240 Worker's Compensation. |
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Definition
| Expenditures to provide workers compensation coverage. |
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Term
| 250 Unemployment Compensation. |
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Definition
| Expenditures for the district's share of unemployment compensation claims arising from former employees. If claims of any year are material, the cost should be distributed to functions on the basis of salaries paid in the current year. If the claims are immaterial, the costs may be charged to Function 7100. |
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Term
| 290 Other Employee Benefits. |
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Definition
| Expenditures for various non-salary benefits for employees not provided in any other account classification. |
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Term
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Definition
| Amounts paid for personal services rendered by personnel who are not on the payroll of the district school board, and other services which the Board may purchase. While a product may or may not result from the transaction, the primary reason for the purchase is the service provided. |
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Term
| 310 Professional and Technical Services. |
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Definition
| Services which by their nature can be performed only by persons with specialized skills and knowledge which are acquired through intensive academic preparation. Included are the services of architects, engineers, auditors, dentists, medical doctors, lawyers, consultants, accountants, etc. |
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Term
| 320 Insurance and Bond Premiums. |
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Definition
| Expenditures for all types of insurance coverage (other than group insurance (230)) such as property, liability, fidelity, and bond premiums. |
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Term
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Definition
| Costs for transportation, meals, hotel, registration fees, and other expenses associated with traveling on business for the district school board. Payments for per diem in lieu of reimbursement for subsistence (room and board) also are charged here. |
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Term
| 350 Repairs and Maintenance. |
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Definition
| Expenditures for repairs and maintenance services not provided directly by district personnel. This includes contracts and agreements covering the upkeep of grounds, buildings and equipment. Costs for new construction, renovations and remodeling are capital expenditures and therefore are not included. |
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Term
| Equipment repair services which are |
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Definition
| direct costs of specific programs within the FEFP shall be charged to the function of Instruction. Equipment repair services rendered for the functions of Transportation and Food Services are to be charged to those functions. Routine maintenance of audio visual equipment should be charged to function 6200. All other equipment repairs may be charged to 8100. |
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Term
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Definition
| Expenditures for leasing or renting land, buildings, films, and equipment for both temporary and long-range use of the district school board. Include fees charged for annual maintenance of software and broadcast rights fees. Payments on capital leases are not recorded in this account, but are recorded to recognize principal and interest components of each payment. |
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Term
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Definition
| Expenditures to provide telephone service, telegraph service, and postage for the district school system. Telephone service should be charged to function 7900. Other communication costs should be identified with the appropriate function. |
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Term
| 380 Public Utility Services Other than Energy Services. |
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Definition
| Expenditures for services usually provided by public utilities except energy services (see Object 400). Examples include water, sewage, and garbage collection. |
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Term
| 390 Other Purchased Services. |
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Definition
| Expenditures for all other purchased services not included above such as printing, binding, reproduction, pest control, and other nonprofessional purchased services. |
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Term
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Definition
| Expenditures for the various types of energy used by the district are to be classified as follows: |
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Term
| 500 Materials and Supplies. |
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Definition
| Amounts paid for items of an expendable nature that are consumed, worn out, or deteriorated in use, or items that lose their identity through fabrication or incorporation into different or more complex units or substances. |
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Term
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Definition
| Expenditures for consumable supplies for the operation of a school system, including freight and cartage. Examples include expenditures for instructional, custodial, maintenance supplies, etc. |
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Term
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Definition
| Expenditures for textbooks furnished free by districts, including freight. This category also includes the costs of workbooks, textbook binding or repair, and text related materials. |
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Term
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Definition
| Expenditures for periodicals and newspapers ordered for the media center (function 6200). Periodicals for other functions should be charged to supplies (510). A periodical is any publication appearing at regular intervals of less than a year and continuing for an indefinite period. |
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Term
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Definition
| Expenditures for oil and grease for all types of motor vehicles. |
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Term
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Definition
| Expenditures for repair parts, antifreeze, and supplies used in district-owned vehicles, pupil transportation or otherwise, with the exception of gas, oil, grease, gear lubricants, tires, and tubes. |
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Term
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Definition
| Expenditures for tires and tube replacement, including recapping. If done in a district-operated garage, labor costs would be recorded under salaries. |
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Term
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Definition
| Expenditures for food purchased for use in the food service program. Food or food products used in instructional programs should be charged to materials and supplies, object code 510. |
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Term
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Definition
| Market value of USDA donated commodities. |
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Term
| 590 Other Materials and Supplie s. |
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Definition
| Expenditures for all other supplies and materials not included above. |
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Term
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Definition
| Expenditures for the acquisition of fixed assets or additions of fixed assets. These are expenditures for land or existing buildings, improvements of grounds, construction of buildings, additions to buildings, remodeling of buildings, initial equipment, and additional equipment. |
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Term
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Definition
| Expenditures for regular or incidental purchases of school library books available for general use by students, including any reference books, even though such reference books may be used solely in the classroom. Also recorded here are costs of freight for school library books. |
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Term
| 620 Audio-Visual Materials (Non-Consumable). |
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Definition
| Expenditures for non-consumable materials such as film, filmstrips, recordings, exhibits, charts, maps and globes, regardless of cost, are charged to this account. |
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Term
| 630 Buildings and Fixed Equipment. |
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Definition
| All expenditures to acquire existing buildings or to construct new buildings and additions. Construction costs of buildings and additions consist of all expenditures for general construction, advertisements for contracts; payments on contracts for construction; installation of plumbing, heating, lighting, ventilating and electrical systems; built-in lockers; elevators, architectural and engineering services; travel expenses incurred in connection with construction; paint and other interior and exterior decorating; and any other costs connected with planning and construction of buildings or additions to buildings. |
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Term
| 640 Furniture, Fixtures and Equipment. |
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Definition
| Expenditures for initial or additional items of equipment such as furniture, furnishings, machinery, and portable bleachers that are not integral parts of the building or building service systems. |
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Term
| 643 Capitalized Computer Hardware. |
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Definition
| A computer is a digital, electronic device capable of reading, processing and executing software designed for administrative and instructional uses. The term computer includes not only the main processing unit, but also expansion cards, upgrade devices and peripherals, such as: operating system software (ROM based), installable memory, processor upgrades, video boards, sound cards, network connectivity boards or cards, other expansion and upgrade devices, monitors, printers, scanners, internal and external hard disk drives, floppy disk drives, CD-ROM drives, plotters, modems, computer projection devices, adaptive hardware and other peripherals that attach to the main unit. |
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Term
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Definition
| Expenditures for all types of motor vehicles. Buses are motor vehicles regularly used for the transportation of pupils of the public schools to and from school or to and from school activities, excepting motor vehicles of the type commonly called pleasure cars and carrying eight pupils or less. |
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Term
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Definition
| Expenditures for the purchase of any land by the school district. |
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Term
| 670 Improvements Other Than Buildings. |
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Definition
| Construction costs of permanent improvements and additions, other than buildings and additions, consisting of all expenditures for general construction, advertisements for contracts, payments, or construction. |
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Term
| Examples of such improvements other than buildings are |
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Definition
| fill dirt, sod, shrubs, fences, retaining walls, sidewalks, sewage treatment systems, original or expanded paving projects, the initial purchase of fixed playground apparatus, flagpoles, gateways, underground storage tanks, etc., which are not parts of building service systems, and similar improvements. |
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Term
| 680 Remodeling and Renovations. |
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Definition
| Expenditures for major permanent structural alterations and the initial installation of heating and ventilating systems, electrical systems, plumbing systems, fire protection systems, and other service systems in existing buildings are renovations which should be capitalized. Installation of replacement systems should be capitalized and the replaced systems removed from the accounting records. |
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Term
| Remodeling or improvement of buildings usually takes place within |
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Definition
| the existing floor area, while a building addition extends the floor area. See Section 235.011(16) and (17), F.S. Repairs to buildings and service systems are classified as maintenance of plant. |
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Term
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Definition
| The set of programs and associated documentation used to control the operation of a computer. |
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Term
| The two primary types of software are |
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Definition
| (1) systems software which include operating systems, programming languages, and utility programs; and (2) application programs that are designed to perform tasks such as data base management, spreadsheet functions, instruction, and word processing. |
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Term
| Generally, when software is acquired with computer hardware for a single purchase price and the relative value of the software is material to the total cost, it is |
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Definition
| necessary to allocate the acquisition cost to both the software and hardware in accordance with generally accepted accounting principles for lump-sum or basket purchases. However, systems software acquired in conjunction with computer hardware may be recorded as part of the equipment purchase (no allocation of cost to the software) when the software will not be removed, transferred, or in any way separated from the original hardware. In the event that software which was originally recorded as equipment is subsequently removed, transferred, or detached from the original hardware, it would be necessary to retroactively allocate a portion of the original cost, if material, to the software for proper recording of the removal or transfer. |
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Term
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Definition
| Amounts paid for goods and services not otherwise classified above. This includes expenditures for the retirement of debt, the payment of interest on debt, judgments against the school system, and the payment of dues and fees. |
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Term
| 710 Redemption of Principal. |
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Definition
| Expenditures from current funds to retire serial bonds or Section 237.161 loans. |
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Term
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Definition
| Expenditures from current funds for interest on serial bonds, Section 237.161 or Section 237.151 loans. |
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Term
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Definition
| Expenditures for dues and fees include dues in professional organizations as determined by school board policy and procedures. Also included are tuition fees for employee training activities when paid separately from travel. Fees paid relative to the issuance or service of debt and commissions for collection of taxes are also recorded here. |
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Term
| 740 Judgments/Settlement of Litigation Against School System. |
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Definition
| Expenditures from current funds for all judgments (except as indicated) against the school system that are not covered by insurance. |
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Term
| Judgments against the school system resulting from failure to pay bills or debt service are recorded |
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Definition
| under the appropriate expenditure accounts as though the bills or debt service had been paid when due. Also record settlements of litigation in this account. |
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Term
| 750 Other Personal Services. |
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Definition
| Compensation paid to persons (including substitute teachers not under written contract) on temporary appointment. See temporary position definition in rules of the Division of Retirement. |
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Term
| 760 Payments to Refunded Bond Escrow Agent. |
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Definition
| Payments escrowed pursuant to refunding contract. |
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Term
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Definition
| Expenditures by Internal Service Fund to settle claims of participating funds or agencies. |
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Term
| 780 Depreciation Expense. |
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Definition
| The portion of the cost of a fixed asset which is charged to expense during a particular period. See Balance Sheet accounts 1339, 1349, and 1359. |
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Term
| 790 Miscellaneous Expense. |
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Definition
| Expenditures for other expenses which cannot be assigned to one of the above categories are to be charged to this account. Included here is the expenditure for Federal Indirect Cost and for Food Service Indirect Cost. |
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Term
| 810 Loss on Disposition of Assets. |
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Definition
| The excess of the carrying value of the disposed assets over the financial inflows generated from the disposition. |
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Term
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Definition
| Nonreciprocal interfund activity represented by disbursement of cash or goods from one fund within the district to another fund without an equivalent return and without a requirement for repayment. |
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Term
| 910 Transfers to the General Fund. |
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Definition
| Amounts disbursed to the general fund with no return or requirement for repayment. |
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Term
| 920 Transfers to Debt Service Funds. |
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Definition
| Amounts disbursed to debt service funds with no return or requirement for repayment. |
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Term
| Expenditures are categorized using the following elements |
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Definition
| Fund Program Function Fiscal Year Object Grant Facility (School) Project |
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