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FINAL!
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72
Management
Undergraduate 3
12/08/2011

Additional Management Flashcards

 


 

Cards

Term
What are the four essential tasks of management?
Definition
  1. Planning: appropriate goals based on available resources.
  2. Organizing: right person in right job, apply a structure that is capable of achieving your goal.
  3. Leading: motivate and coordinate, communication, leading by example
  4. Controlling: evaluate your plan and your people with monitoring system to see how well the organization has achieved its goal.
Term
What is efficiency?
Definition
Doing things right!
Term
What is effectiveness?
Definition
Doing the right thing!
Term
What are the big 5 personality traits?
Definition
  1. Extraversion: Tendency to experience positive emotions and moods, feel good about oneself and the world.
  2. Negative Affectivity: Tendency to experience negative emotions and moods, to be critical of self and others.
  3. Agreeableness: Tendency to get along well with other people.
  4. Conscientiousness: Tendency to be careful and persevering.
  5. Openness To Experience: Tendency to be original with broad interests, be open, daring and take risks.
Term

What are the three needs?

Definition
  1. Need for achievement.
  2. Need for affiliation.
  3. Need for power.
Term
What is job satisfaction?
Definition
The collection of feelings and beliefs that managers have about their current jobs.
Term
Emotional Intelligence
Definition
Ability to understand and manage one's own moods and emotions and the moods and emotions of others.
Term
What is the ASA model?
Definition
Stands for Attraction-selection-Attrition and it explains how personality may influence organizational culture.
Term
What is organizational culture?
Definition
Shared set of beliefs, expectations, values, norms, and work routines that influence the ways in which individuals, groups and teams interact with one another and cooperate to achieve organizational goals. --determinde by ASA model and values of founders.
Term
What is the free-trade doctrine?
Definition
idea that if each country specializes in the production of goods and services that it can produce most efficiently, this will make the best use of global resources.
Term
Task environment
Definition
Set of forces and conditions that originate with suppliers distributors, customers, and competitors and affect and organization's ability to obtain inputs and dispose of its outputs becaue they influence managers on daily basis. Managers have more control. Primary stakehodlers make up the task enviornment.
Term
What are the 4 factors in a general enviornment?
Definition
  1. Economic forces- interest rates, inflation, unemployment, economic growth, ect.
  2. Technological forces- outcomes of changes in the technology that managers use.
  3. Sociocultural forces- pressures emanating from the social structure of a country or society.
  4. Demographic forces- outcomes of changes in attitudes toward age, gender, ethnic, origin, race, sexual orientation and social class.
Term
What are values?
Definition
ideas about what a society believes to be good, right, desirable or beautiful.
Term
What is organizational structure?
Definition
formal system of task and reporting relationships that coordinates and motivates organizational members so that they can work together to achieve organizational goals.
Term
What are the 4 business level strategies?
Definition
  1. Low-Cost Strategy: driving the organization's costs down below the costs of rivals
  2. Differentiation Strategy: distinguishing an organization's products from the products of competitors on dimensions such as product design, quality or after-sales service.
  3. Focused Low-Cost: serving ONE segment of the overall market and trying to be the lowest-cost organization serving that segment
  4. Focused Differentiation: serving ONE segment of the overall market and trying to be the most differentiated organization serving that segment
Term
Synergy
Definition
performance gains that result when individuals and departments coordinate their actions.
Term
What are the 6 types of organizational structure?
Definition
  1. Functional structure-organizational structure composed of all the departments that an organization requires to produce its goods/services.
  2. Divisional Structure- composed of separate business units within which are the functions that work together to prodcue a specific customer, most dependent on size.
  3. Product Structure- structure in which each product line or business is handled by a self contained division, allows functional managers to specialize in only one product area, able to build expertise, no day to day supervision.
  4. Geographic structure: structure in which each region of a country or area of the world is served by a slef-contained division, gives regional managers the flexibility the need to choose range of products that best meet regional customers, customize prodcuts to your geographical locaiton.
  5. Market Structure: structure in which each kind of customer is served by a self-contained division, allows managers to be responsive to customers needs and act flexibly.
  6. Matrix Structure: structure that simultaneously groups people and resources by function and by product, each person reports to two managers, doesn't permit idle time because there are so many various projects.
Term
Organizational Control
Definition
When you find out if you're using your resources/employees efficintly and effectively
Term
Control system flow chart
Definition

Input Stage-> Conversion Stage -> Output Stage

Feedforward Control->Concurrent Control->Feedback Control

Anticipate problems before they occur->manage problems as they occur->manage problems after they have risen

Term
What are the greatest challenges when creating organizational goals? (2)
Definition
  1. Must be realistic
  2. Difficult but not impossible (need to be motivating)
Term
What is direct supervision?
Definition
Constant actively monitor and observe. Not always possible when manager doesn't understand what employee is doing.
Term
What is MBO?
Definition
Management by objectives. Periodic, more empowerment, goal setting process. managers and subordinates negotitate specific goals then periodically evaluate.
Term
Bureaucratic Control
Definition
Control by rules and SOP. Problems with bureaurctic is slow reactions to change in an organization, and people stop thinking for themselves, become automatically programmed.
Term
What is adaptive culture?
Definition
Cultures whose values and norms help an organization build momentum and to grow and change as needed to chaieve goals/ become effective.
Term
What is Inert Culture?
Definition
lead to values and norms that fail to motivate or inspire employees, they lead to stagnation/failure over time.
Term
What is top-down change?
Definition
fast, revolutionary. when top managers recognize what needs to be changed, decide and implement more  casualties.
Term
Bottom-Up Change
Definition
gradual, evolutionary. All managers work together to develop plan for change, less asualties.
Term
Benchmarking
Definition
comparing one company's performance vs high-performing organizations in the industry.
Term
What is motivation?
Definition
Psychological forces that governs levels of effort exerted and level of persistance.
Term
What are the three motivating forces?
Definition
  1. Intrinsic:(best results) performed for its own sake, involves heart, passion for what you do.
  2. Extrinsic: behavior performed to acquire material rewards or to avoid punishment.
  3. Prosocial: behavior performed to benefit/help others.
Term
What is expectancy theory?
Definition

Motivation is high when workers believe that high effort leads to high performance, high attainment of desired outcomes.

Effort-> performance -> outcomes

Term
What are the 5 things in maslow's theory of needs?
Definition
Physiological->safety->belongingness->esteem->self-actualization
Term
What is Herzberg's Motivator-Hygiene Theory?
Definition

Focuses on outcomes that lead to higher motivation and job satisfaction, and those outcomes that can prevent dissatsfaction.

Motivator Needs: Relate to nature of the work itself and how challenging it is

Hygiene Needs: Related to physical and physiological needs

Term
What is the equity theory?
Definition
Concentrates on people's perceptions of the fairness of their work outcomes relative to their work inputs.
Term
Extinction
Definition
removing the reinforcement to stop the behavior. slow process
Term
Punishment
Definition
administering an undesired or negative consequence when dysfunctional behavior occurs
Term
Positive Reinforcement
Definition
giving people what they desire when they perform organizational functional behaviors
Term
Negative reinforcement
Definition
something negative being removed if you're doing the right thing.
Term
Social learning theory
Definition
can relate to the consequences of the action without having to experience it yourself. vicarious learning
Term
Leadership
Definition
process by which a person exerts influence over people, inspires, and motivates all to help achieve goals of organization making the best out of the situation.
Term
5 sources of power
Definition
  1. Expert- based on special knowledge, skills and expertise that a leader possesses
  2. Referent- subordinates give you the power because they want to. deeper relationship, has most longevity.
  3. Reward- ability of a manager to give or withold tangible rewards and intangible rewards.
  4. Legitimate- the authority that a manager has by virtue of his or her position in an organization's hierachy.
  5. Coercive- the ability of managers to punish the people you want to lead.

**All are situational except refernt (because it is based on your character)

Term
Relationship-oriented leader
Definition
Primary concern is to develop good relationships with their subordinates, behavioral.
Term
Task-Oriented leader
Definition
primary concern is to ensure subordinates perform at a high level
Term
House's Path-Goal Theory
Definition

adjust your behavior to situations, looks at what motivates the employees and the managers needs to adjust these wants.

Directive Behaviors: set goals, assign takss

Supportive Behaviors: look out for the best interests

Participative Behaviors: give subordinates a say in matters affecting them.

Achievement-Oriented behaviors: setting very challenging goals

Term
Leadership Substitue
Definition
a characteristic of a subordinate or of a situation or context tha acts in place of the influence of a leader and makes leadership unneccessary.
Term
Transformational Leadership
Definition
Sho subordinate their job is important to the organization, make sure subordinate becomes a better person, personal growth/character development
Term
Charismatic leader
Definition
enthusiastic, self-confident leader who is able to clearly communicate their vision of how good things could be, intrinsic rewards, CHANGE, lead by example
Term
Transactional Leadership
Definition
Leadership that motivates subordinates by rewarding them for high performance and reprimanding them for low performance. extrinsic rewards.
Term
Group
Definition
two or more people who interact with each other to accomplish certain goals or meet certain needs
Term
team
Definition
group whose members work intensely with one another to achieve a specific common goal or objective
Term
Top Management Team
Definition
group composed of the CEO, the president and the heads of the most important departments
Term
Research and development team
Definition
a team whose members have the expertise and experience needed to develop new prodcuts
Term
command group
Definition
a group composed of subordinates who report to the same supervisor
Term
Task force (ad hoc committee)
Definition
a committee of managers or nonmanagerial employees from various departments or divisions who meet to solve a specific, mutual problem
Term
Self-Managed work team
Definition
a group of employees who supervise their own activities and monitor the quality of the goods and services they provide.
Term
Virtual team
Definition
a team whose members rarely or never meet face-to-face but rather interact by using various forms of technology
Term
5 stages of group development
Definition
Forming->Storming->Norming->Performing->Adjourning
Term
Group Norms
Definition
shared guidelines or rules for behavior that most group members follow
Term
Group think
Definition
a pattern of faulty and biased decision making that ccurs in groups whose members strive for agreement among themselves at the expense of accurately assessing information relevant to a decision
Term
Social Loafing
Definition
the tendency of individuals to put forth less effort when they work in groups than when they work alone.
Term
recruitment
Definition
activities that managers engage in to develop a pool of qualified candidates for open positions
Term
Selection
Definition
process that managers use to determine the relative qualifications and their potential for performing well in a particular job
Term
job analysis
Definition
identifying the tasks, duties and responsibilities that make up a job and the knowledge, skills and the abilities needed to perform the job
Term
Communication process
Definition
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Term
Fixed position layout
Definition
Product stays in a fixed spot and components produced at remote stations are brought the product for final assembly.
Term
Facility Layout
Definition
the operations management technique whose goal is to design the machine-worker interface to increase production system efficiency
Term
Inventory
Definition
stock of raw materials, inputs and component parts that an organization ahas on hand at a particular time. raw materials, work-in-progress, finished goods.
Term
Just-in-Time
Definition
a system in which parts or supplies arrive at an organization when they are needed not before.
Term
process reengineering
Definition
the fundamental rethinking and radical redesign of business processes to achieve dramatic improvements in critical measures of performance such as cost, quality, service, speed.
Term
restructuring
Definition
downsizing an organization by eliminating the jobs of large numbers on top, middle, and first-line managers and nonmanagerial employees
Term
data vs information
Definition
information is organzied data
Term
Forms of appraisal (6)
Definition
  1. Performance- evaluation of employees' job performance and contributions to their organization.
  2. Trait- assessing subordinates on personal characteristics that are relevant to job performance.
  3. Behavior- Assesses how workers perform their jobs- actaul actions and behaviors that exhibit on the job.
  4. Results- managers appraise performance by the results or the actual outcomes of work behaviors
  5. objective- assesses performance based on facts
  6. subjective- assessments based on a manager's perceptions of traits and behaviors.
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