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Definition
| The line that is used for directing correspondence within a company. Usually it appears below the inside address on a letter. |
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Definition
| All parts and all lines of this style of business letter begin at the left margin. |
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| The single-spaced paragraphs that represent the content of the letter. |
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| The salutation that appears below the body of the letter. |
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Definition
| The notation on the letter that indicates when copies of the correspondence are directed to individuals other than the addressee and the distribution of these copies. |
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| The date of the letter. Usually this line is placed below the letterhead. |
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Definition
| Settings that are preestablished in software packages. |
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Definition
| The process of changing or modifying text from its original state. |
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Definition
| A device used in transcription that allows that user to determine the length of the transcribed document. It also may include special instructions for the transcriber. |
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| A notation on the letter placed below the reference initials that indicates that additional information is included or enclosed with the letter. |
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| Text that appears at the top of each page. |
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Definition
| The addressee, the one to whom the letter is being sent. Usually the inside address includes the courtesy title, full name, professional title, department name, company name, street or mailing address, city, state, and zip code of the recipient. |
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Definition
| The letterhead includes the attorney or firm's name along with the address, phone number, fax number, and e-mail address. It also may include some form of graphic design. |
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Definition
| A machine into which someone dictates information to be recorded on some form of media. The transcriber then can transcribe this information at some future time. |
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Definition
| A previously-saved series of stored keystrokes or commands that, when invoked, replays those commands or keystrokes. |
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Definition
| Mailing notations such as air mail, special delivery, and registered mail are entered in capital letters in prescribed locations on the letter and envelope. |
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Term
| modified block letter style |
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Definition
| A letter style that uses blocked paragraphs, and all lines except the return address, the date, and the closing lines begin at the left margin. The most popular letter style used in business. |
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Term
| modified block letter style (indented paragraphs) |
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Definition
| This letter style is the same as the modified block letter except that it has indented paragraphs. |
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Definition
| A piece of computer-controlled automated equipment that locates, reads, and interprets address information. |
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Definition
| A notation in the last position of the letter that may be used to emphasize or add an idea that was unintentionally omitted from the body of the letter. |
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Definition
| The initials on the letter that are used to show who typed the letter. The initials of both the writer and preparer may be included in the reference initial notation. |
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Definition
| The address of the person or office mailing the letter. |
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Definition
| The personal greeting at the beginning of the letter. |
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Definition
| Devices used with transcription equipment that indicate the length of the documents and special notations for the transcriber. |
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| Headings that appear on second and succeeding pages of a letter that may include the name of the addressee, the page number, and the date. |
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Definition
| Addressee notations, such as personal, confidential, and fax confirmation, that appear in all capital letters a double space above the inside address on the letter. |
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Definition
| A word processing feature that checks the correct spelling of every word in a document against the word processor's dictionary. |
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Definition
| The line in the letter below the salutation that indicates what kind of information is included in the letter. |
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Definition
| A stored document pattern used to create word processed documents. |
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Definition
| The ability to insert text into previously-keyed information and have that information accommodate and adjust to the insert. |
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Definition
| A word processing feature that gives the user synonyms for words. |
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Definition
| The act or process of transcribing previously-recorded information. |
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Definition
| A time-saving software feature that provides on-screen guidance in the creation of a document. |
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Definition
| A software program that is used to edit, manipulate, and revise text to create documents. |
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Term
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Definition
| A feature in word processing and other types of programs that automatically ends each line of text and wraps the remaining text down to the next line. |
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