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Chapter 3 Notes
all of chapter 3
103
Computer Science
10th Grade
11/06/2007
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Term
Business documents can include all of the following EXCEPT ____.
 Definition
journals
Term
At a minimum, your resume should present all of the following EXCEPT ____.
 Definition
past salaries earned
Term
A letterhead should contain all of the following EXCEPT ____.
 Definition
objective
Term
All of the following are guidelines about the appearance of letterhead elements EXCEPT ____.
 Definition
 make the font size of your name the same size as the rest of the text in the letterhead
Term
The ____, which automatically appears based on certain tasks you perform, contains commands related to changing the appearance of text in a document
 Definition
Mini toolbar
Term
Word provides a(n) ____ button, which increases the font size of selected text each time you click the button.
 Definition
Grow Font
Term
When you move the mouse pointer into the transparent ____, it changes to a bright toolbar.
 Definition
Mini toolbar
Term
If you click the Grow Font button too many times and make the font size too big, you can click the ____ button until the desired font size is displayed.
 Definition
Shrink Font
Term
To change the color of entered text if the Mini toolbar is not displayed, use the Font Color button arrow on the ____ tab.
 Definition
Home
Term
To change the color of text back to black, you can select the text, click the Font Color button arrow, and then click ____ on the Font Color gallery.
 Definition
Automatic
Term
Files containing ____ are available from a variety of sources.
 Definition
graphics
Term
____ is a predefined graphic.
 Definition
Clip art
Term
A(n) ____ is a separate window that enables you to carry out some Word tasks more efficiently.
 Definition
task pane
Term
With a graphic selected, click the Recolor button on the ____ tab to display the Recolor gallery shown in the accompanying figure.
 Definition
Format
Term
As an alternative to using the Recolor button on the Format tab to display the Recolor gallery shown in the accompanying figure, you can right-click the graphic, click ____ on th
 Definition
Format Picture
Term
You can make one color in a graphic ____, that is, removing its color.
 Definition
transparent
Term
____ characters often are used in a table of contents to precede page numbers.
 Definition
Leader
Term
Word, by default, places a tab stop at every ____ mark on the ruler.
 Definition
.5"
Term
Each time you press the ____ key, Word carries forward custom tab stops to the next paragraph.
 Definition
ENTER
Term
When a custom tab stop is set, Word ____.
 Definition
clears all default tab stops to the left of the custom tab stop
Term
On the horizontal ruler, an upside down T indicates a ____ tab stop.
 Definition
centered
Term
To convert a hyperlink e-mail address to regular text, right-click the e-mail address and then click ____ on the shortcut menu.
 Definition
Remove Hyperlink
Term
Typing text, followed by two hyphens, followed by more text and then a space changes the two hyphens to a(n) ____.
 Definition
em dash
Term
When three hyphens, underscores, equal signs, asterisks, tildes, or number signs are typed and then the ENTER key is pressed, the AutoFormat feature ____.
 Definition
places a border above a paragraph
Term
Essential business letter elements include the ____.
 Definition

date line and inside address,

message,

and

signature block
Term
In a business letter, the ____, if present, begins two lines below the last line of the inside address.
 Definition
salutation
Term
In a business letter, type the ____ at least four blank lines below the complimentary close, allowing room for the author to sign his or her name.
 Definition
signature block
Term
In the ____ letter style, all components of the letter begin flush with the left margin.
 Definition
block style
Term
Pressing the ____ key instructs Word to replace a building block name with the stored building block entry.
 Definition
F3
Term
To advance rightward from one cell to the next in a table, press the ____ key.
 Definition
TAB
Term
If you want to select the first and third rows in the table in the accompanying figure, you select the first row, and then hold down the ____ key while selecting the third row.
 Definition
CTRL
Term
To move from the first cell in the table in the accompanying figure to the next cell, press ____.
 Definition
the TAB key
Term
To move from the second cell in the table in the accompanying figure back to the previous cell, press ____.
 Definition
SHIFT+TAB
Term
To select multiple cells, rows, or columns in a table that are not adjacent to one another, select the first cell and then hold down the ____ key while selecting the next cell, r
 Definition
CTRL
Term
A(n) ____ is a dot or other symbol positioned at the beginning of a paragraph.
 Definition
bullet
Term
A(n) ____ contains instructions for filling areas of a template.
 Definition
content control
Term
A ____ is a formatting mark at the end of a line that moves the insertion point to the beginning of the next physical line.
 Definition
line break character
Term
Items like the phone number in the a cover letter or resume are copied from a  ____ document.
 Definition
source
Term
If the e-mail address shown in a resume had just been pasted into a cover letter, that would make this letter the ____ document.
 Definition
destination
Term
Press ____ to create a line break, which advances the insertion point to the beginning of the next physical line, ignoring any paragraph formatting instructions.
 Definition
SHIFT+ENTER
Term
A resume allows you to elaborate on positive points in your cover letter.
 Definition
False
Term
In Word, a paragraph can be both left-aligned and right-aligned at the same time.
 Definition
False
Term
Each time the ENTER key is pressed, any custom tab stops are carried forward to the next paragraph.
 Definition
True
Term
When a custom tab stop is set, the tab marker on the ruler reflects the alignment of the characters at the location of the tab stop.
 Definition
True
Term
To remove a border from a paragraph, position the insertion point in the paragraph, click the Border button arrow on the Home tab, and then click the No Border button in the Bord
 Definition
True
Term
To display the New Document dialog box, click the Office Button and then click New.
 Definition
True
Term
In a business letter, within the message, paragraphs are double-spaced with single-spacing between paragraphs.
 Definition
False
Term
In a business letter, the complimentary close displays two lines below the last line of the message.
 Definition
True
Term
You can click the ruler at the right margin location to create a tab stop there.
 Definition
False
Term
To move a custom tab stop, drag the tab marker to the desired location on the ruler.
 Definition
True
Term
To remove a custom tab stop, right-click the tab marker on the ruler and then click Remove on the shortcut menu.
 Definition
False
Term
Some compound words should not be divided at the end of a line.
 Definition
True
Term
The difference between an AutoCorrect entry and a building block is that the building block feature makes corrections automatically as soon as the SPACEBAR or a punctuation key i
 Definition
False
Term
Each row of a table has an end-of-row mark, which can be used to add columns to the left of a table.
 Definition
False
Term
When at the rightmost cell in a row, press the ENTER key to move to the first cell in the next row; do not press the TAB key.
 Definition
False
Term
Formatting marks, such as the end-of-cell mark, do not print on a hard copy.
 Definition
True
Term
The column boundary, the border to the right of a column, can be dragged until a row is at a desired height.
 Definition
False
Term
The row boundary, the border at the top of a row, can be dragged until the column is at the desired width.
 Definition
False
Term
When you first create a table it is left-aligned; that is, flush with the left margin.
 Definition
True
Term
To delete the contents of a cell, select the cell contents by pointing to the left edge of the cell and clicking when the mouse pointer changes direction, and then press the DELE
 Definition
True
Term
When the 25th item is copied to the Office Clipboard, Word deletes the last item to make room for the new item.
 Definition
False
Term
To paste all the items on the Office Clipboard in a row without any characters in between them, click the Clear All button in the Clipboard task pane.
 Definition
False
Term
When an item is pasted into a document, the contents of the Office Clipboard are erased.
 Definition
False
Term
To see exactly how a document will look when it is printed, it can be displayed in print preview.
 Definition
True
Term
To print a mailing label, click the Labels tab in the Envelopes and Labels dialog box, type the delivery address in the Address box, and then click the Print button in the dialog
 Definition
True
Term
The Normal style does not put any extra blank space between lines when you press the ENTER key.
Definition
False
Term
When the Mini toolbar appears, it initially is transparent.
Definition
True
Term
If you want to use the gallery to change a graphic back to its original colors, you can click Restore in the gallery.
Definition
False
Term
Typing an ordinal followed by a space or a hyphen makes part of the ordinal into a subscript.
Definition
False
Term
Magnifying the page shown in print preview does affect the printed document.
Definition
False
Term
____ is a part of the complete mailing address that should appear on a letterhead.
 Definition

 City, 
  Postal code, 
  State, and 

  Room or suite number

Term
Borders may be added ____ a paragraph.
 Definition

above,

below,

and to the left of
Term
When ____ is pressed after entering an e-mail address or Web address, Word automatically formats the address as a hyperlink, that is, colored blue and underlined.
 Definition

Enter

and

Spacebar
Term
In a business letter, the inside address usually contains the addressee’s ____.
 Definition

business affiliation,
courtesy title,

and
full geographical address
Term
A(n) ____________________ usually contains an applicant’s educational background and job experience, in addition to some personal information.
 Definition
Resume
Term
A(n) ____________________ is similar to a form with prewritten text; that is, Word prepares the requested document with text and/or formatting common to all documents of this nat
 Definition
template
Term
A(n) ____________________ enables you to elaborate on positive points in your resume, and to show a potential employer your writing skills.
 Definition
cover letter
Term
A(n) ____________________ is a location on the horizontal ruler that tells Word where to position the insertion point when the TAB key is pressed.
 Definition
tab stop
Term
When the TAB key is pressed, a(n) ____________________ formatting mark appears in the empty space between tab stops.
 Definition
tab character
Term
In Word, a solid line, called a(n) ____________________, can be drawn at any edge of a paragraph.
 Definition
border
Term
In a business letter, the ____________________, which consists of the month, day, and year, is positioned two to six lines below the letterhead.
 Definition
date line
Term
If the same text is used frequently, the text can be stored in a(n) ____________________ and then the stored entry can be used throughout the open document, as well as in future
 Definition
building block
Term
Press CTRL+SHIFT+SPACEBAR to enter a(n) ____________________, which is a special space character that prevents two words from splitting if the first word falls at the end of a li
 Definition
nonbreaking space
Term
Press CTRL+SHIFT+HYPHEN to enter a(n) ____________________, which is a special type of hyphen that prevents two words separated by a hyphen from splitting at the end of a line.
 Definition
nonbreaking hyphen
Term
When inserting a table, the total number of rows and columns required must be specified, which is called the ____________________ of the table.
 Definition
dimension
Term
A Word ____________________ is a collection of rows and columns.
 Definition

table
Term
In a Word table, the intersection of a row and a column is called a(n) ____________________, and is filled with text.
 Definition
cell
Term
Each cell in a Word table has a(n) ____________________, which is a formatting mark that assists with selecting and formatting cells.
 Definition

end-of-cell mark
or

end of cell mark
Term
You can drag a(n) ____________________, which is the border to the right of a column, until the column is the desired width.
 Definition

column boundary
Term
You can drag a(n) ____________________, which is the border at the bottom of a row, until the row is the desired height.
 Definition
row boundary
Term
An entire table can be resized by dragging the ____________________, which is a small square that displays when pointing to the bottom-right corner of a table
 Definition
table resize handle
Term
The ____________________ is a temporary storage area that can hold up to 24 items (text or graphics) copied from any Office application.
 Definition
Office Clipboard
Term
____________________, displays an entire document on reduced size on the Word screen.
 Definition
Print Preview
Term
Useful when you use the same text or graphic frequently
 Definition

 building block

Term
The total number of rows and columns required in a table.
 Definition

dimension
Term
A predefined graphic
 Definition
clip art
Term
A separate window that enables you to carry out some Word tasks more efficiently.
 Definition
task pane
Term
Preprinted on stationery that everyone in the company uses for correspondence.
 Definition
letterhead
Term
Contains instructions for filling areas of a template.
 Definition
content control
Term
The intersection of a row and column.
 Definition
cell
Term
Usually contains the applicant’s educational background and job experience.
 Definition
resume
Term
Enables you to elaborate on positive points in your resume.
 Definition
cover letter
Term
Similar to a form with prewritten text.
 Definition
template
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