Term
| What is the largest challenge for financial managers in today's AF? |
|
Definition
| Ensuring mission accomplishment with limited funding while adhereing to administrative controls. |
|
|
Term
| What is the accounting classification used for? |
|
Definition
| Recording transactions and reporting purposes. |
|
|
Term
| Why was a system of accounting classifications developed for recording financial transactions? |
|
Definition
| To meet the requirement for sound accounting procedures. (10-1) |
|
|
Term
| What is used on the financial documents when financial transactions are required? |
|
Definition
| Accounting Classification AKA fund cititation or Line of Accounting (10-2) |
|
|
Term
| Do accounting classifications validate the availability of funds? |
|
Definition
|
|
Term
| An accounting classification will contain groups of codes called ____. How many are there? |
|
Definition
| Major Components. There are 10 available for use int eh AF accounting classifications. (10-2) |
|
|
Term
Name the codes for these major components:
Appropriation
Allotment Code |
|
Definition
Appropriation = Dept, FY, APPN
Allotment Code = FC, FY, OAC, OBAN |
|
|
Term
| All accounting classifications must contain what two major components? |
|
Definition
| Appropriation and ADSN (10-2) |
|
|
Term
| What is an administrative subdivision and what does it further define? |
|
Definition
Administrative subdivision -> each component that is added to an accounting classification ; it further defines where the funds are going and how they will be used. (10-2)
|
|
|
Term
| Will all of the components be used by most accounting classificaitons? |
|
Definition
|
|
Term
| Where can the definitions and codes for the components be found? |
|
Definition
| FM DQS (Data Quality Service) website, under STID which identifies every DoD and AF Standard Element or Chain authorized AF use. (10-2) |
|
|
Term
| Which major component identifies the appropriation/fund account established on the books of the US Treasury? |
|
Definition
| Appropriation- it is a combination of two to four sets of codes, depending upon the type of account. (10-3) |
|
|
Term
| Who issues the first two digits of the appropriation symbol, what do they stand for, and what do they identify? |
|
Definition
| Department of the Treasury ; Agency code (dept) is the first element of the LOA ; it identifies the government agency or Federal Department (to which an appropriation is applicable) (10-3) |
|
|
Term
| What is the second code in the appropriation symbol, what does it identify, and what are some examples? |
|
Definition
| FY, it identifies the time limits for appropriations, and examples include: 1. Single-Year Appropriations 2. Two-Year 3. Three-Year 4. Five-Year 5. No-Year (10-3) |
|
|
Term
| Single-Year Appropriations are also known as what? |
|
Definition
| Annual appropriations (10-3) |
|
|
Term
| What happens to the unexpected surplus of funds from a one-year appropriation? |
|
Definition
| They are transferred back to the Treasury (10-3) |
|
|
Term
| Which type of appropriation has the greatest impact on base operations and why? |
|
Definition
| Single-Year Appropriations because they must be fully obligated by 30 Sep of each year. (10-3) |
|
|
Term
| How are no-year appropriations designated in the accounting classification? |
|
Definition
| by an 'X' after the Agency Code. i.e. 57X (10-4) |
|
|
Term
| What are the two qualifications for OMB or the Agency Head to cancel no-year appropriations? |
|
Definition
1. The purpose for which the authority was provided had been carried out
2. There have been no disbursements against the authority for at least two fiscal years (10-4) |
|
|
Term
| What's another name for the appropriation symbol and who assigns it? |
|
Definition
| The US Treasury assigns it to control the funds being used ; AKA 'Treasury Symbol' (10-4) |
|
|
Term
| What are the six 'Funds'? |
|
Definition
1. General
2. Management
3. Revolving
4. Special
5. Deposit
5. Trust
(10-5) |
|
|
Term
| Are limitations applicable to all appropriations? |
|
Definition
| No, the Ops, MXG, and Military Personnel appropriations symbols will not have limitation codes. DoD appropriations utilize most of the limitation codes. Annotated with a decimal. (10-8) |
|
|
Term
| Who assigns the allotment code? |
|
Definition
|
|
Term
| The allotment code provides what? |
|
Definition
| A means of controlling the funds within an appropriation (it further defines the appropriation) (10-9) |
|
|
Term
| What are the three parts of the allotment code? |
|
Definition
| FC, FY, and OAC (10-3/10-9) |
|
|
Term
| Will the time limits for appropriation used in the appropriation classification and the period in which the appropriation is being spend be the same? |
|
Definition
|
|
Term
| What are the fourth and fifth digits of the allotment code? |
|
Definition
| Operating Agency Code (10-9) |
|
|
Term
| What does the operating agency code identify? |
|
Definition
| A Major Command or Field Operating Agency (FOA) that issued the funding documentation to the base (10-9) |
|
|
Term
| Who assigns the operating agency codes? |
|
Definition
|
|
Term
| What are the sixth and seventh digits and who are they assigned by? |
|
Definition
| Operating Budget Account Number (OBAN) ; assigned by the MAJCOM/operating agency (10-10) |
|
|
Term
| What does the OBAN identify? |
|
Definition
| The funding document ; When using an OBAD as a funding document, the component is referred to as the operating budget account number (OBAN). (10-10) |
|
|
Term
| The OBAN and ASN enable the MAJCOM to do what? |
|
Definition
| Control and track the funds issued to their bases (10-10) |
|
|
Term
| What are the three types of allotment codes? |
|
Definition
1. Specific
2. Centrally Managed Allotment (CMA)
3. Revolving Funds
(10-10) |
|
|
Term
| A Specific Allotment requires what digits in the accounting classification? |
|
Definition
All seven digits: FC, POA, OAC, and OBAN/ASN
(POA= period of availability which is the same thing as FY in the allotment code) (10-10) |
|
|
Term
| When using the OBAD, the allotment code is referred to as what? |
|
Definition
| Specific Operating Budget (vs a specific allotment when the Funding Authorization Document 'FAD' is the funding document) (10-10) |
|
|
Term
| What does the Centrally Managed Allotment include? |
|
Definition
|
|
Term
| CMA funds are centrally managed at what level? |
|
Definition
| MAJCOM and higher ; bases are authorized to spend centrally managed funds, but they do not account for them. (10-10) |
|
|
Term
| RC/CC stands for what and what does it identify? |
|
Definition
| Responsibility Center/Cost Center Code identifies who spends the funds (10-11) |
|
|
Term
| What do the first, second, third and fourth, fifth, and sixth digits identify in the RC/CC? |
|
Definition
ex: 3A45F4
3 = Wing
A = Group
45 = Squadron
F = Flight
4 = Shop/Activity
(10-11) |
|
|
Term
| What does BA stand for, who is it assigned by, what is it related to, and what does it identify? |
|
Definition
BA = Budget Authority
Assigned by the DoD
Related to the Future Year Defense Program (FYDF)
It Identifies why the money is being spent
(10-14) |
|
|
Term
| What is the O&M appropriation symbol? |
|
Definition
|
|
Term
| What are the Budget Activities and descriptions? |
|
Definition
Operating Forces = 01
Mobilization = 02
Training and Recruiting = 03
Administration and Service-wide Activities = 04
(10-14) |
|
|
Term
| What does EEIC stand for? |
|
Definition
| Element of Expense/Investment Code (10-17) |
|
|
Term
| EEIC is a three or five character code consisting of two segments; who assigns the first three digits and who assigns the fourth and fifth? |
|
Definition
The first 3 digits are assigned by HQ AF
The fourth and fifth digits (shredouts) are assigned by MAJCOM (10-17) |
|
|
Term
| EEIC codes are designed for what? |
|
Definition
| For use in budget preparation and accounting systems to identify the nature of services and items acquired. (10-17) |
|
|
Term
|
Definition
| Program Element Code (10-18) |
|
|
Term
| What does the PEC represent? |
|
Definition
| A specific military capability or support activity (10-18) |
|
|
Term
The follow statement is a definition of what?
An element of the DoD Defense Program representing a combination of personnel, equipment and facilities which together constitute a specific identifiable military capability or support activity. |
|
Definition
| Program Element Code (PEC) (10-18) |
|
|
Term
| What does ESP stand for, who assigns it, and what does it identify? |
|
Definition
Emergency and Special Program Code
HQ USAF, MAJCOM/FOA, or the installation assigns the ESP
It identifies specific costs incurred for special programs
(10-22) |
|
|
Term
| Are NAFs appropriated by Congress? |
|
Definition
| No. NAFs come primarily from the sale of goods and services to DoD military and civilian personnel and their families (10-29) |
|
|
Term
|
Definition
| WMR programs, lodging, certain religious and educational programs, and other programs authorized by directives (10-29) |
|
|
Term
| Explain the legal status of AF NAFIs (Non-Appropriated Funds Instrumentality). |
|
Definition
| A NAFI is entitled to all sovereign privileges and immunities of the US as provided in the Constitution and the statues, under international law, in treaties, and in executive agreements. A NAFI is not incorporated under the laws of any state, District of Colombia, or foreign equivalent; it maintains the legal status of an instrumentality of the US (10-29) |
|
|
Term
| When the Comptroller has a question or request for expanded direction, who do they go to? |
|
Definition
| SAF/FMC with appropriate coordination through MAJCOM and HAF. (10-30) |
|
|
Term
| AF Services activities are classified into three categories for determining the source of funding support authorized for each. What are they? |
|
Definition
Category A: Mission Sustaining Activities
Category B: Basic Community Support Activities
Category C: Revenue-Generating Activities
(10-30) |
|
|
Term
| What do you know about Category A Activities? |
|
Definition
Mission Sustaining Activities are:
-essential to the military mission and must be provided in all but the most extenuating conditions
-authorized to receive maximum APF support
-with the least capacity to generate revenue
-seeking 100% APF support
(10-30) |
|
|
Term
| What do you know about Category B Activities? |
|
Definition
Basic Community Support Activities:
-have the capacity to generate some NAF revenue
-includes essential AF Services activities that provide a fundamental core of the Services programs at the AF installation
-seeking 50% of direct costs
(10-30) |
|
|
Term
| What do you know about Category C Activities? |
|
Definition
Revenue-Generating Activities:
-have the highest capacity to generate revenue
-considered self-sustaining, capable of funding most expenses
-make major contributions to mission accomplishment and personnel recruitment and retention
-are authorized in-direct APF support and limited direct APF support
-Category C programs in isolated/remote locations are authorized the same funding as Category B programs
(10-30) |
|
|
Term
| Who can authorize the limited use of representation funds (ORF) to CC in the field for any purpose considered appropriate according to established AF and DoD policies? |
|
Definition
| Secretary of the AF (10-30) |
|
|
Term
| Who may extend invitations to foreign dignitaries to visit the US at the expense of the Department of the Air Force? |
|
Definition
|
|
Term
| Are MAJCOMs authorized to use ORF for foreign dignitary travel and lodging expenses for visits to US installations? |
|
Definition
| No, MAJCOMs and below are not authorized. (10-30) However, if specifically authorized by the SECAF commanders may spend ORF only for official courtesies and purposes. (10-31) |
|
|
Term
| Commanders authorized ORF are referred to as what? |
|
Definition
| designated authorities (10-31) |
|
|
Term
| ALL ORF managers and individuals have what four responsibilities? |
|
Definition
1- they need to be involved in the planning, execution, and processing of ORF
2- they need to be properly trained in inventory management
3- they need to complete GPC training
4- Adhere to AFI 64-117 concerning GPC use and requirements
(10-31) |
|
|
Term
| When providing modest courtesies using ORF, one needs to ensure attendance follows what ratios? |
|
Definition
1. Parties of less than 30 persons, not more than 80% will be DoD personnel
2. Parties of 30 or more persons, not more than 50% will be DoD personnel |
|
|
Term
| What is the largest challenge for financial managers in today's AF? |
|
Definition
| Ensuring mission accomplishment with limited funding while adhereing to administrative controls. |
|
|
Term
| What is the accounting classification used for? |
|
Definition
| Recording transactions and reporting purposes. |
|
|
Term
| Why was a system of accounting classifications developed for recording financial transactions? |
|
Definition
| To meet the requirement for sound accounting procedures. (10-1) |
|
|
Term
| What is used on the financial documents when financial transactions are required? |
|
Definition
| Accounting Classification AKA fund cititation or Line of Accounting (10-2) |
|
|
Term
| Do accounting classifications validate the availability of funds? |
|
Definition
|
|
Term
| An accounting classification will contain groups of codes called ____. How many are there? |
|
Definition
| Major Components. There are 10 available for use int eh AF accounting classifications. (10-2) |
|
|
Term
Name the codes for these major components:
Appropriation
Allotment Code |
|
Definition
Appropriation = Dept, FY, APPN
Allotment Code = FC, FY, OAC, OBAN |
|
|
Term
| All accounting classifications must contain what two major components? |
|
Definition
| Appropriation and ADSN (10-2) |
|
|
Term
| What is an administrative subdivision and what does it further define? |
|
Definition
Administrative subdivision -> each component that is added to an accounting classification ; it further defines where the funds are going and how they will be used. (10-2)
|
|
|
Term
| Will all of the components be used by most accounting classificaitons? |
|
Definition
|
|
Term
| Where can the definitions and codes for the components be found? |
|
Definition
| FM DQS (Data Quality Service) website, under STID which identifies every DoD and AF Standard Element or Chain authorized AF use. (10-2) |
|
|
Term
| Which major component identifies the appropriation/fund account established on the books of the US Treasury? |
|
Definition
| Appropriation- it is a combination of two to four sets of codes, depending upon the type of account. (10-3) |
|
|
Term
| Who issues the first two digits of the appropriation symbol, what do they stand for, and what do they identify? |
|
Definition
| Department of the Treasury ; Agency code (dept) is the first element of the LOA ; it identifies the government agency or Federal Department (to which an appropriation is applicable) (10-3) |
|
|
Term
| What is the second code in the appropriation symbol, what does it identify, and what are some examples? |
|
Definition
| FY, it identifies the time limits for appropriations, and examples include: 1. Single-Year Appropriations 2. Two-Year 3. Three-Year 4. Five-Year 5. No-Year (10-3) |
|
|
Term
| Single-Year Appropriations are also known as what? |
|
Definition
| Annual appropriations (10-3) |
|
|
Term
| What happens to the unexpected surplus of funds from a one-year appropriation? |
|
Definition
| They are transferred back to the Treasury (10-3) |
|
|
Term
| Which type of appropriation has the greatest impact on base operations and why? |
|
Definition
| Single-Year Appropriations because they must be fully obligated by 30 Sep of each year. (10-3) |
|
|
Term
| How are no-year appropriations designated in the accounting classification? |
|
Definition
| by an 'X' after the Agency Code. i.e. 57X (10-4) |
|
|
Term
| What are the two qualifications for OMB or the Agency Head to cancel no-year appropriations? |
|
Definition
1. The purpose for which the authority was provided had been carried out
2. There have been no disbursements against the authority for at least two fiscal years (10-4) |
|
|
Term
| What's another name for the appropriation symbol and who assigns it? |
|
Definition
| The US Treasury assigns it to control the funds being used ; AKA 'Treasury Symbol' (10-4) |
|
|
Term
| What are the six 'Funds'? |
|
Definition
1. General
2. Management
3. Revolving
4. Special
5. Deposit
5. Trust
(10-5) |
|
|
Term
| Are limitations applicable to all appropriations? |
|
Definition
| No, the Ops, MXG, and Military Personnel appropriations symbols will not have limitation codes. DoD appropriations utilize most of the limitation codes. Annotated with a decimal. (10-8) |
|
|
Term
| Who assigns the allotment code? |
|
Definition
|
|
Term
| The allotment code provides what? |
|
Definition
| A means of controlling the funds within an appropriation (it further defines the appropriation) (10-9) |
|
|
Term
| What are the three parts of the allotment code? |
|
Definition
| FC, FY, and OAC (10-3/10-9) |
|
|
Term
| Will the time limits for appropriation used in the appropriation classification and the period in which the appropriation is being spend be the same? |
|
Definition
|
|
Term
| What are the fourth and fifth digits of the allotment code? |
|
Definition
| Operating Agency Code (10-9) |
|
|
Term
| What does the operating agency code identify? |
|
Definition
| A Major Command or Field Operating Agency (FOA) that issued the funding documentation to the base (10-9) |
|
|
Term
| Who assigns the operating agency codes? |
|
Definition
|
|
Term
| What are the sixth and seventh digits and who are they assigned by? |
|
Definition
| Operating Budget Account Number (OBAN) ; assigned by the MAJCOM/operating agency (10-10) |
|
|
Term
| What does the OBAN identify? |
|
Definition
| The funding document ; When using an OBAD as a funding document, the component is referred to as the operating budget account number (OBAN). (10-10) |
|
|
Term
| The OBAN and ASN enable the MAJCOM to do what? |
|
Definition
| Control and track the funds issued to their bases (10-10) |
|
|
Term
| What are the three types of allotment codes? |
|
Definition
1. Specific
2. Centrally Managed Allotment (CMA)
3. Revolving Funds
(10-10) |
|
|
Term
| A Specific Allotment requires what digits in the accounting classification? |
|
Definition
All seven digits: FC, POA, OAC, and OBAN/ASN
(POA= period of availability which is the same thing as FY in the allotment code) (10-10) |
|
|
Term
| When using the OBAD, the allotment code is referred to as what? |
|
Definition
| Specific Operating Budget (vs a specific allotment when the Funding Authorization Document 'FAD' is the funding document) (10-10) |
|
|
Term
| What does the Centrally Managed Allotment include? |
|
Definition
|
|
Term
| CMA funds are centrally managed at what level? |
|
Definition
| MAJCOM and higher ; bases are authorized to spend centrally managed funds, but they do not account for them. (10-10) |
|
|
Term
| RC/CC stands for what and what does it identify? |
|
Definition
| Responsibility Center/Cost Center Code identifies who spends the funds (10-11) |
|
|
Term
| What do the first, second, third and fourth, fifth, and sixth digits identify in the RC/CC? |
|
Definition
ex: 3A45F4
3 = Wing
A = Group
45 = Squadron
F = Flight
4 = Shop/Activity
(10-11) |
|
|
Term
| What does BA stand for, who is it assigned by, what is it related to, and what does it identify? |
|
Definition
BA = Budget Authority
Assigned by the DoD
Related to the Future Year Defense Program (FYDF)
It Identifies why the money is being spent
(10-14) |
|
|
Term
| What is the O&M appropriation symbol? |
|
Definition
|
|
Term
| What are the Budget Activities and descriptions? |
|
Definition
Operating Forces = 01
Mobilization = 02
Training and Recruiting = 03
Administration and Service-wide Activities = 04
(10-14) |
|
|
Term
| What does EEIC stand for? |
|
Definition
| Element of Expense/Investment Code (10-17) |
|
|
Term
| EEIC is a three or five character code consisting of two segments; who assigns the first three digits and who assigns the fourth and fifth? |
|
Definition
The first 3 digits are assigned by HQ AF
The fourth and fifth digits (shredouts) are assigned by MAJCOM (10-17) |
|
|
Term
| EEIC codes are designed for what? |
|
Definition
| For use in budget preparation and accounting systems to identify the nature of services and items acquired. (10-17) |
|
|
Term
|
Definition
| Program Element Code (10-18) |
|
|
Term
| What does the PEC represent? |
|
Definition
| A specific military capability or support activity (10-18) |
|
|
Term
The follow statement is a definition of what?
An element of the DoD Defense Program representing a combination of personnel, equipment and facilities which together constitute a specific identifiable military capability or support activity. |
|
Definition
| Program Element Code (PEC) (10-18) |
|
|
Term
| What does ESP stand for, who assigns it, and what does it identify? |
|
Definition
Emergency and Special Program Code
HQ USAF, MAJCOM/FOA, or the installation assigns the ESP
It identifies specific costs incurred for special programs
(10-22) |
|
|
Term
| Are NAFs appropriated by Congress? |
|
Definition
| No. NAFs come primarily from the sale of goods and services to DoD military and civilian personnel and their families (10-29) |
|
|
Term
|
Definition
| WMR programs, lodging, certain religious and educational programs, and other programs authorized by directives (10-29) |
|
|
Term
| Explain the legal status of AF NAFIs (Non-Appropriated Funds Instrumentality). |
|
Definition
| A NAFI is entitled to all sovereign privileges and immunities of the US as provided in the Constitution and the statues, under international law, in treaties, and in executive agreements. A NAFI is not incorporated under the laws of any state, District of Colombia, or foreign equivalent; it maintains the legal status of an instrumentality of the US (10-29) |
|
|
Term
| When the Comptroller has a question or request for expanded direction, who do they go to? |
|
Definition
| SAF/FMC with appropriate coordination through MAJCOM and HAF. (10-30) |
|
|
Term
| AF Services activities are classified into three categories for determining the source of funding support authorized for each. What are they? |
|
Definition
Category A: Mission Sustaining Activities
Category B: Basic Community Support Activities
Category C: Revenue-Generating Activities
(10-30) |
|
|
Term
| What do you know about Category A Activities? |
|
Definition
Mission Sustaining Activities are:
-essential to the military mission and must be provided in all but the most extenuating conditions
-authorized to receive maximum APF support
-with the least capacity to generate revenue
-seeking 100% APF support
(10-30) |
|
|
Term
| What do you know about Category B Activities? |
|
Definition
Basic Community Support Activities:
-have the capacity to generate some NAF revenue
-includes essential AF Services activities that provide a fundamental core of the Services programs at the AF installation
-seeking 50% of direct costs
(10-30) |
|
|
Term
| What do you know about Category C Activities? |
|
Definition
Revenue-Generating Activities:
-have the highest capacity to generate revenue
-considered self-sustaining, capable of funding most expenses
-make major contributions to mission accomplishment and personnel recruitment and retention
-are authorized in-direct APF support and limited direct APF support
-Category C programs in isolated/remote locations are authorized the same funding as Category B programs
(10-30) |
|
|
Term
| Who can authorize the limited use of representation funds (ORF) to CC in the field for any purpose considered appropriate according to established AF and DoD policies? |
|
Definition
| Secretary of the AF (10-30) |
|
|
Term
| Who may extend invitations to foreign dignitaries to visit the US at the expense of the Department of the Air Force? |
|
Definition
|
|
Term
| Are MAJCOMs authorized to use ORF for foreign dignitary travel and lodging expenses for visits to US installations? |
|
Definition
| No, MAJCOMs and below are not authorized. (10-30) However, if specifically authorized by the SECAF commanders may spend ORF only for official courtesies and purposes. (10-31) |
|
|
Term
| Commanders authorized ORF are referred to as what? |
|
Definition
| designated authorities (10-31) |
|
|
Term
| ALL ORF managers and individuals have what four responsibilities? |
|
Definition
1- they need to be involved in the planning, execution, and processing of ORF
2- they need to be properly trained in inventory management
3- they need to complete GPC training
4- Adhere to AFI 64-117 concerning GPC use and requirements
(10-31) |
|
|
Term
| When providing modest courtesies using ORF, one needs to ensure attendance follows what ratios? |
|
Definition
1. Parties of less than 30 persons, not more than 80% will be DoD personnel
2. Parties of 30 or more persons, not more than 50% will be DoD personnel |
|
|
