Term
| life cycle of information |
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Definition
creation, processing, dissemination, use, storage, disposition.
way to remember it:
[cool people don't use storage devices] |
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Term
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Definition
| web management & internet |
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Term
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Definition
public affairs policies, and procedures
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Term
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Definition
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Term
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Definition
Preparing official Commmunications
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Term
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Definition
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Term
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Definition
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Term
| Tools used when we write/communicate |
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Definition
1. logical organization
2. common words
3. pronouns
4. active voice
5. short sentences
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Term
| Staff Summary Sheet Form # |
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Definition
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Term
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Definition
Multiple Address
In Turn
Form
Indorsement
Personal |
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Term
| Types of Memorandums for Record |
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Definition
Seperate Page
Explanatory
Brief
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Term
| 2 Types of Indorsement Memo |
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Definition
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Term
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Definition
-Talking Paper
-Bullet Background
-Position Paper |
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Term
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Definition
outline for a breifing
[ex: power point for sarc]
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Term
What is a Bullet Background Paper?
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Definition
when covering more than one topic
[ex: announcements] |
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Term
| What is a postition Paper? |
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Definition
| when someone is trying to convince you of an idea or position on a topic. |
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Term
| What are the 2 types of email? |
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Definition
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Term
What is the most common mistake before sending an email?
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Definition
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Term
| What is the symstem used in the OMC? |
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Definition
BITS
[Basic Info Transfer System] |
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Term
| Who is responsible for establishing BITS to provide on-base distribution of communications? |
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Definition
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Term
| What are the 2 form #s of Holy Joes? |
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Definition
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Term
| Who acts as the agent for all official on base activities? |
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Definition
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Term
| The most secure service the USPS system offers |
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Definition
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Term
| Conformation of Delivery, including date, time, and location. You can request to have a letter mailed to you with a copy of this. |
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Definition
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Term
| Mail Sealed against inspections |
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Definition
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Term
| Provides a receipt to the sender and a record of delivery |
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Definition
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Term
| Fastest service offered by the USPS |
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Definition
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Term
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Definition
| A checklist put inside each package with classified information. |
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Term
| Top Secret Info Causes... |
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Definition
| Exceptionally grave Damage |
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Term
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Definition
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Term
| Confidential Info causes... |
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Definition
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Term
| What is required for a person to recieve classified info? |
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Definition
| Need to know, security clearance, and signed non-disclosure agreement. |
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Term
| Which 2 classifications of info can be transmitted through BITS? |
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Definition
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Term
| Who is responsible for determining an individuals "need to know" for classified info? |
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Definition
| The authorized possessor of the classified information |
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Term
| Who do you ask to see if the person has the correct security clearance to see classified information? |
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Definition
| their supervisor, security manager, or commander. |
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Term
| Who is responsible for ensuring individuals who need access to classified info sign the SF 312? |
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Definition
| Unit Commander or Staff Agency Cheifs |
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Term
| What are the 2 classification decisions? |
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Definition
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Term
| What are the 3 types of Records? |
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Definition
| Federal, State and Personal Records |
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Term
| What is a Federal Record? |
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Definition
| anything that has to do wtih the government - evidence, operations, etc. |
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Term
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Definition
| Remember Air Force National Guard. Anything that has to do with the state - until the government has to pay for it, then it becomes a federal record. |
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Term
| What is a Personal Record? |
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Definition
| Diaries, journals, calendars, planners, etc. |
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Term
| Difference between Draft and Final Records? |
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Definition
Draft: not officially released, and doesn't have a signature
Final: has a signature and officially released. |
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Term
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Definition
-Filing
-Locating
-Transferring
-Destruction
way to remember:
foolish lads take doughnuts |
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Term
| What are the Mandatory Fields for a summary? |
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Definition
Comments
Author
Title
Subject
way to remember:
CATS |
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Term
| Who manages the base staging area? |
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Definition
Command Records Manager
[CRM] |
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Term
| Ensures offices of records receive a staff assistance visit at least every 24 months. |
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Definition
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Term
| Ensures records custodians attend records management training |
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Definition
COR
[Cheif of office of Record] |
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Term
| Maintains the office files plan and accountability for active and inactive records |
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Definition
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Term
| Ensures all personnel who create, maintain, and dispose of records, attend records management training |
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Definition
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Term
| Trains all personnel within three months of assignment, who's duties include filing, maintaining and disposing of records |
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Definition
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Term
| Who is the final authority for the internet release package? |
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Definition
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Term
| What is a container number made up of? |
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Definition
Organizations Symbol, last 2 digits of the present year, and the number of contents in the package.
ex:
TRA-11-001 |
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Term
| Who is the orginal classification authority? |
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Definition
| Secretary of the Air Force |
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Term
| What form is used when hand-carrying classified material? |
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Definition
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Term
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Definition
-Emergency
-Rights and Interests |
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Term
| What is AFRIMS specifically responsible for automating? |
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Definition
| preparation and maintenance of the files maintenance and disposition plan, and the files disposition control label. |
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Term
| What labels does AFRIMS print? |
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Definition
| subdivisions, file disposition control, and file folder labels. |
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Term
| What type of material is never entered into AFRIMS? |
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Definition
| Sensitive, classified or PA material |
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Term
| What types of records are not kept at the staging area? |
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Definition
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Term
| Who is the Air Force working with to establish archiving capabilities? |
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Definition
| NARA and other major AOR areas such as CENTAF. |
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Term
| What form do you use for cross-reference? |
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Definition
| DD Form 2861 - Cross Reference |
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Term
| What is DD Form 2861 used for? |
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Definition
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Term
| A comprehensive term thant includes destruction, salvage, donation or taransfer to staging area or records center. |
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Definition
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Term
What are the three cutoff periods?
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Definition
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Term
| What form is used as a packing list for transferred or retired records? |
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Definition
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Term
| What are the two yearly cutoff dates? |
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Definition
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Term
| what is in a control label? |
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Definition
item number and series title
table and rule number
cutoff instructions
office of record
disposition instructions
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Term
| What are the three types of form memos? |
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Definition
fill in
optional statement
prewritten |
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Term
| what makes up a table and rule? |
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Definition
| publication of series & series title |
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Term
| what makes up a folder label? |
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Definition
item number
series title
office of record |
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Term
| what is the punishment if you knowlingly allow classified info to be seen by an unauthorized personnel |
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Definition
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Term
| training needs to be updated how many months? |
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Definition
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Term
| what is the max. ammount of weight for first class mail? |
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Definition
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Term
| What is the first item in a file plan? |
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Definition
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Term
| What is the name for a record that has the disposition of superseeded or no longer needed? |
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Definition
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Term
| what are the two categorized areas of disposition |
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Definition
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Term
| when is a separate SF 135 prepared? |
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Definition
for unclassified, secret, confidential, and top secret records.
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Term
| how is the cutoff identified when it does not contain a month or year? |
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Definition
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Term
| what minimum items should be included on deployed unit file plans |
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Definition
maintenance
disposition
policy
precedent
deligations
general correspondance
office administrative files
transitory
word processing
presentation
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Term
| what are some of the criteria that must be met for selecting a staging area? |
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Definition
weather
lighting
heat/air
precaution against insects / rodents
security
space |
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Term
| how many pounds can a priority package be? |
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Definition
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Term
| how many pounds can a standard mail be? |
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Definition
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Term
| how long do we keep unsigned duplicates? |
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Definition
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Term
| what are the 2 security incidents? |
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Definition
violation & infraction
violation: they've caught it and you're getting punished
infraction: haven't caught it yet, still fixable. |
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Term
| what makes up a table and rule? |
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Definition
| series, series title, and description |
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Term
| what is the min. files to space ratio? |
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Definition
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Term
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Definition
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Term
| what are the 3 ways to look up sec. clearance? |
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Definition
| look at orders, talk to supervisor, commander, or security manager |
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