Term
| What is on all financial transaction documents and documents involving an appropriated fund financial transaction? |
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Definition
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Term
| What does BPIE stand for and what is the appropriation number? |
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Definition
| Base Procured Investment Equipment ; 57*3080 (1-2) |
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Term
| BPIE is used to fund what? |
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Definition
| Annual requirements that exceed $250K in cost and are not available through AF central procurement. |
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Term
| What are items with 57*3080, BPAC Funds? |
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Definition
| investment equipment items with a source of supply from General Services Administration, DLA< other services, or local purchase (including replacement Real Property Installed Equipment [RPIE]) (1-2) |
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Term
| What does PECI stand for? |
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Definition
| Productivity Enhancing Capital Investment (1-3) |
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Term
| What does the PECI program include? |
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Definition
| The Fast Payback Capital Investment (FASCAP) Program and Productivity Investment Fund (PIF) Program (1-3) |
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Term
| To qualify for PECI funds each project requires what? |
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Definition
| A capital investment that falls within the program dollar ranges. FASCAP is for projects less than #250K and PIF is used for projects over $250K. (1-3) |
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Term
| What are the time limits for PECI Programs? |
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Definition
FASCAP = 2 years
PIF = 4 years
(1-4) |
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Term
| MAJCOM PECI analysts and HQ USAF Productivity Office prioritize qualified FASCAP and PIF projects at their own discretion using what factors? |
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Definition
1) Return on Investment (ROI)
2) Payback Period
3) Mission Criticality
(1-4) |
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Term
| When may commands reinvest savings (dollar and manpower) to satisfy valid unfunded requirements? |
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Definition
| When the project has amortized or when the investment cost has been paid back, whichever comes first. (1-4) |
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Term
| What does DWCF stand for and how was it established? |
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Definition
| Defense Working Capital Fund ; financial principles that provide improved cost visibility and accountability to enhance business management and improve the decision making process. It builds on revolving fund principles. (1-5) |
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Term
| What is the purpose of the DWCF? |
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Definition
| Provide a business management structure that encourages managers and employees of DoD support organizations to provide quality products and services at the lowest cost. (1-5) |
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Term
| What does AFWCF stand for? |
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Definition
| Air Force Working Capital Fund (1-6) |
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Term
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Definition
| A division within the DWCF, revenues generated in the AFWCF are from the sale of items and/or services to appropriated funded customers. They conduct business in two primary areas: 1) CSAG and 2) SMAG-R (1-6) |
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Term
| What do CSAG and SMAG-R stand for? |
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Definition
CSAG = Consolidated Sustainment Activity Group
SMAG-R = Supply Management Activity Group - Retail
(1-6) |
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Term
| What is the mission of CSAG? |
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Definition
| To supply management of reparable and consumable items as well as maintenance services. CSAG is divided into a maintenance division and supply division. (1-6) |
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Term
| What does the Maintenance Division under CSAG do? |
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Definition
| Repair systems and spare parts to ensure readiness in peacetime and to provide sustainment for combat forces in wartime. This division operates on the funds received from its customers through sales of its services. (1-7) |
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Term
| What does the Supply Division under CSAG do? |
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Definition
| They are responsible for AF-managed, depot-level reparable spares and consumable spares unique to the AF. They also provide a wide range of logistics support services including requirements forecasting, item introduction, cataloging, provisioning, procurement, repair, technical support, data management, item disposal, distribution management and transportation (1-7) |
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Term
| What the three divisions that comprise SMAG-R? |
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Definition
1) General Support
2) Medical-Dental
3) USAF Academy
(1-7) |
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Term
| What does SMAG-R provide? |
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Definition
| A wide range of logistics support services including a wide range of logistics support services including requirements forecasting, item introduction, cataloging, provisioning, procurement, repair, technical support, data management, item disposal, distribution management and transportation (1-7) |
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Term
| What is the objective of SMAG-R? |
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Definition
| To replenish inventories and provide supplies to customers in a timely manner within customer funding constraints, while maintaining fund solvency. (1-7) |
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Term
| The General Support Division (GSD) under SMAG-R manages what? |
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Definition
| Multiple support items that are procured from DLA and GSA (General Services Administration) and manage items related to installation, maintenance, and administrative functions. (1-7) |
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Term
| What does the Medical-Dental Division (MDD) manage? |
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Definition
| Medical Treatment Facilities (MTF) worldwide and War Readiness Materiel (WRM) (1-7) |
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Term
| The AFWCF assesses financial performances using what? |
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Definition
| NOR (Net Operating Results) of an activity which is the difference between revenue and expenses. The goal is to break even over a two year period. (1-8) |
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Term
| What serves as the AF's general ledger? |
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Definition
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Term
| GAFS uses what type of system for processing documents? |
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Definition
| dual-address system (1-9) |
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Term
| What is the purpose of the dual addresses? |
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Definition
| To allow for the control of funds issued to the base and to accumulate accounting data needed for reporting. (1-9) |
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Term
| Who's responsibility is it to establish addresses into the BQ system? |
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Definition
| DFAS, unless DFAS has not already established an address in they system in which case FMA can create an address. (1-9) |
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Term
| What are the four major internal files in BQ? |
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Definition
| CSR, FSR, PSR, and DSR (Control, Fund, Program, and Document Summary) (1-10) |
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Term
| CSRs are created to do what? |
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Definition
| To link obligation type FSRs (fund type L - Disbursement) with related reimbursement type FSR (fund type M) (1-10) |
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Term
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Definition
| The accounting records established and maintained on the computer at report level, subordinate to CSRs and FSRs, but higher than DSRs ; they are required for all fund types ; PSRs have dollar amounts which are targets as opposed to specific dollar fund limitations (CSRs and FSRs) (1-12) |
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Term
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Definition
| The open balances of commitments and obligations (1-12) |
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Term
| When are DSRs killed automatically? What can be used to save a DSR? |
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Definition
| When all amounts for a document have progressed to a disbursement stage and any residue funds are removed. A document save indicator is used when a DSR must be maintained, regardless of balances held in DSR. (1-13) |
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Term
| Source documents can be used as evidence that what occurred? |
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Definition
| A financial transaction (1-15) |
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Term
| What is the purpose of an appropriation? |
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Definition
1) it provides a maximum fiscal year amount
2) it directs payments necessary to liquidate obligations whenever they become liabilities
(1-15) |
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Term
| Current appropriations are available for what? |
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Definition
| Incurring new obligations and making disbursements (1-15) |
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Term
| Expired appropriations are available for what? |
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Definition
| Disbursements to liquidate existing obligations, but are no longer available for new obligations (1-15) |
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Term
| What are canceled appropriations available for? |
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Definition
| To liquidate any obligations till valid against a canceled account, but are no longer available for new obligations or disbursements to liquidate existing obligations (1-15) |
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Term
| Do certifications of fund availability act as advisory guides or rigid restrictions? |
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Definition
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Term
| What are certifying officials responsible for and who appoints them? |
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Definition
| They are responsible for certifying fund availability on a ll commitment documents and are appointed by the Comptroller (1-16) |
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Term
| The signature of a certifying official certifies what? |
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Definition
| The correctness of statements, facts, accounts, and amounts appearing on a voucher or other document. The certifying official and comptroller have joint pecuniary liability for the certified amount (1-16) |
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Term
| Who can be a certifying official? |
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Definition
| Officer, enlisted member, or civilian employee (1-16) |
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Term
| What are the four steps to fund certification? |
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Definition
1) Review Document and Accounting Classification for Completeness and Accuracy
2) Determine Propriety of Funding
3) Determine Fund Availability
4) Certify Fund Availability
(1-18) |
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Term
| What is the appropriation symbol for Investment Equipment? |
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Definition
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Term
| What is the appropriation symbol for Military Construction? |
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Definition
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Term
| Which system provides the most reliable source for fund status and provides live and up to date information? |
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Definition
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Term
| Documents pertaining to AP are entered into what? |
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Definition
| IAPS = Integrated AP System (1-19) |
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Term
| An alternate method (from CRIS) to determine fund availability is by manually checking the printed copy of what? |
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Definition
Operating Budget Ledger (OBL) for O&M funds
Allotment Ledger (AL) for other than O&M funds
(1-19) |
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Term
| What is disbursement accounting? |
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Definition
The recording of transactions pertaining to the purchase of goods/services made by the AF / when AF organizations purchase goods or services from commercial vendors or other branches of military; there are four stages:
1) Commitments
2) Undelivered Orders Outstanding (UOO)
3) Accrued Expenditures Unpaid (AEU)
4) Accrued Expenditures Paid (AEP)
(1-21) |
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Term
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Definition
| An administrative reservation of funds and the first stage of disbursement accounting. It is not legally binding, but just shows the intent to incur an obligation (1-21) |
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Term
| When may committed funds be de-committed? |
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Definition
| At any time, unless action has been taken to obligate the government into the next stage (1-21) |
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Term
| Financial managers on the base that need to purchase goods/services must prepare what? |
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Definition
| A purchase request (commitment document) (1-21) |
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Term
| Is the commitment stage mandatory? |
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Definition
| Yes, it ensures funds are set aside and available to pay the bills when due (1-22) |
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Term
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Definition
| A legally binding agreement between the government and a contractor or vendor that represents transactions entered by the AF that impose a future requirement for the disbursement of funds. (1-22) |
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Term
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Definition
| This stage of obligation represents orders, contracts, or agreements that constitute a legal obligation of funds. At this point, an order has been placed with a vendor or contractor and the AF is awaiting the delivery of the goods/services. (1-22) |
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Term
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Definition
| The second stage of obligation, it occurs when the goods/services are received. This stage represents orders received but payment has not been made. AKA AP stage. (1-22) |
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Term
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Definition
| The final stage of obligation, it's where a payment is made. The requester must have received the goods/services and DFAS must have received an invoice from the vendor. (1-23) |
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Term
| What is reimbursement accounting? |
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Definition
| The accounting of amounts earned and collected for goods sold or services furnished to authorized customers by the AF. The AF is the vendor when using reimbursement accounting and may sell goods/services to the DoD, federal and non-federal agencies, and customers authorized by the government. (1-23) |
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Term
| What are the stages of Reimbursement Accounting? |
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Definition
1) Unfilled Customer Orders (UFCO)
2) Filled Customer Orders - Uncollected (FCOU)
3) Filled Customer Orders - Collected (FCOC)
(1-23) |
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Term
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Definition
| This stage represents customer orders for supplies or services that have been received and accepted by the performing activity. The supplies/services have not yet been provided to the customer. The UFCO transaction can be compared to the UOO in disbursement accounting. (1-24) |
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Term
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Definition
| This stage represents orders for goods/services that have been provided to the customer, but the collection has not been received from the customer. AKA AR stage, compared to the AEU stage of disbursement accounting. (1-24) |
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Term
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Definition
| This stage represents the final stage of reimbursement accounting where the reimbursement amounts are received as payment for goods delivered or services provided to customers. (1-24) |
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Term
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Definition
| Accounts Receivable is an amount owed to the government by an individual, organization, corporation, public entity, other government agency or foreign government to satisfy indebtedness. They can be grouped as Refunds, Reimbursements, Receipt Accounts, Open Allotments, Miscellaneous Transactions, or For-Self Transactions (1-24) |
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Term
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Definition
A reduction of expenses that are processed against the appropriation and fiscal year that the expense was originally recorded. There are three types of refunds:
1) Collection of Overpayments
2) Collection of Damage to Government Quarters
3) Tuition Assistance
(1-25) |
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Term
| What are reimbursements (under AR)? |
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Definition
| Amounts earned and collected, or to be collected, for goods or services furnished to the public or to another US Government agency. (1-25) |
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Term
| How are reimbursements distinguished from other accounting classifications? |
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Definition
| AR sales codes, which are used to identify customers. (1-25) |
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Term
| What does OLVIMS stand for? |
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Definition
| On-Line Vehicle Integrated Management System (1-25) |
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Term
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Definition
| Memorandum of Agreement -> allows you to bypass the first stage of reimbursement accounting (1-10 of AB notes) |
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Term
| Who produces the bill for reimbursements? |
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Definition
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Term
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Definition
| The estimate for reimbursement because you want your MAJCOM to see money is coming (1-10 of AB notes) |
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Term
| ***1-9 and 1-10 of AB notes |
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Definition
1-9: When you collect or earn something that's a reimbursement- know wording
1-10: Know what a sales code is in relation to reimbursement accounting** |
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Term
| Examples of Reimbursements: |
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Definition
| OLVIMS, Utilities, Communications, and Medical (1-25) |
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Term
| What is a Receipt Account? |
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Definition
| A miscellaneous source of revenue that is credited to a US Treasury miscellaneous receipt account ; they are recognizable by the POA (period of availability) in the appropriation symbol of an accounting classification (1-26) |
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Term
| What are some examples of collections that are collected into receipt accounts? |
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Definition
| Lost and Found Monies, Court Martial/Article 15 Fines, Government Property Lost or Destroyed (GPLD) (1-26) |
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Term
| What are miscellaneous transactions? |
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Definition
| Those source documents that contain an ADSN other than the processing base and the FMA is not responsible for accounting of these funds ; they require MAFR processing in GAFS (1-26) |
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Term
| Miscellaneous transactions include what? |
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Definition
| CMA (centrally managed allotments), CMOB (centrally managed operating budgets), For-Others, By-Others Adjustments, Receipts, and Interfund transactions (1-27) |
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Term
| What does ABSS stand for and what does it do? |
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Definition
| Automated Business Services System assists government officials who have unique requirements to procure end items or services and to enter those requirements on-line into an electronic system. It interfaces with other systems including ACPS, CPAS, GAFS, IAPS, SPS (1-29) |
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Term
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Definition
| The AF standard system for processing financial documents designed to comply with the DoD and AF regulatory guidance. (1-30) |
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Term
| What are some documents that ABSS can produce? |
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Definition
AF Form 9
AF Form 616
AF Form 4009
DD Form 448 and 448-2
(1-30) |
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Term
| What are some advantages of ABSS? |
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Definition
Reduction in form processing time
Automation of financial processes
Elimination of duplicate data entry
Reduction of paperwork
Ability to trace documents
Digital signature technology
(1-30) |
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Term
| What is the order of checkpoints to ensure legality, proper funding, and correct accounting classification data for ABSS? |
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Definition
| Basic ABSS User, RA, Approver/Coordinator, Module Manager, Certifying Official, Contracting Officer (1-31) |
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Term
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Definition
| Integrated Accounts Payable System is an interactive online processing system, designed to serve base-level FMA needs at AF bases worldwide. (1-31) |
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